Statement of Work REVISED.docx

Statement of Work (SOW) For Johnson Controls Navy Systems Engineering Services

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 411, which is responsible for all ship and submarine air conditioning and refrigeration systems.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

0. BACKGROUND

Naval Surface Warfare Center, Philadelphia Division (NSWCPD) Code 411 provides services to support Air Conditioning and Refrigeration (AC&R) systems on all Navy surface ships and submarines. This support includes the development of AC&R equipment with new technology including variable speed drives, oil free magnetic bearings and modular refrigeration systems. Services also include providing various quality assurance functions, maintenance, logistics and on-site inspection and testing support.

1.2 SCOPE OF WORK

The Contractor will provide engineering and technical services in support of the 125, 150, 175, 200, 225, 250, 300, 363, 450, 500, 800 and 1100-ton single stage centrifugal air conditioning systems, high efficiency, super capacity two-stage centrifugal air conditioning systems, 130, 111 and 110-ton dual screw compressor air conditioning systems, “FN”, “RN” and “Y53” series reciprocating compressor air conditioning and refrigeration systems, rotary vane refrigeration systems, and modular refrigeration units (MRUs). The services will include modifying existing equipment and fabrication of prototype air conditioning and refrigeration systems based upon current Navy designs. Plus modification and fabrication of prototype compressors, control systems, and technology integration packages for existing Navy air conditioning and refrigeration systems; testing and qualification of modified air conditioning and refrigeration systems; carryout engineering analyses; installation start-up services; in-service field support and develop documentation for all system modifications including revising or new technical manuals and technical manual change pages, installation instruction, installation drawings; final configuration drawings, technical reports and trip reports. Provide incidental material, travel and sub-contractor efforts to carry out these tasks.

2.0 APPLICABLE DOCUMENTS

The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0. REQUIREMENTS

3.1 Modification and Fabrication. As directed the Contractor shall modify and fabricate prototype air conditioning and refrigeration systems and technology integration systems based upon current Navy designs. The Contractor may also be tasked to modify and fabricate prototype compressors, control systems and other components of the air conditioning and refrigeration systems. All designs shall meet Navy shipboard A/C&R requirements including but not limited to shock, vibration and electro-magnetic interference.

3.2 Testing and Qualification. The Contractor shall perform air conditioning and/or refrigeration system testing and qualification of improvements to the systems identified above, prototype systems and components, including but not limited to capacity, endurance, structure borne and airborne noise (acoustic), shock, vibration and electro-magnetic interference compatibility in accordance with CDRL A012, A022, and A027.

3.3 Engineering Analyses. The Contractor shall provide engineering analysis in support of the air conditioning and refrigeration systems identified above. Types of analysis / testing may include but is not limited to, finite element, stress, shock, vibration, electro-magnetic interference, environmental, endurance and operational in accordance with CDRL A012, A022, and A027.

3.4 Installation and Engineering Services. The Contractor shall perform inspections, initial start-up and include troubleshooting and repair for prototype and in-service air conditioning and refrigeration systems. The Contractor may also be required to provide training for ship’s force to operate, maintain and repair the air conditioning or refrigeration system in accordance with CDRL A018 and A022.

3.5 Documentation. The Contractor shall provide documentation of the analysis, modification, fabrication, and development as specified by each task order. This documentation shall be in the form of status reports, technical reports including test data, drawings, technical manuals, technical manual change pages, installation instructions, operating charts and provisioning data as specified in the task order in accordance with CDRLs A001, A002, A004, A020, A022, A023, and A024.

3.5.1 The Contractor shall provide monthly letter status reports in accordance with CDRL A001 for each task order. See Section 4 Data Requirements.

3.5.2 The Contractor shall provide technical reports in accordance with CDRL A020 when specified in the task order. These reports are to document the results of all studies, analyses and tests conducted; and shall contain conclusions, recommendations and collaborating technical substantiation. See Section 4 Data Requirements.

3.5.3 The Contractor shall provide technical manuals and/or technical revisions and change pages in accordance with CDRLs A006, A007, A025, and A027 when specified in the task order. These manuals/changes shall include all applicable revised or new figures, drawings, and tables.

3.5.4 The Contractor shall provide complete sets of engineering drawings in accordance with CDRL A007 when specified in the task order, which are needed to develop, manufacture, test, install and maintain components, equipment and systems. The task order may specify Level 2 drawings according to the Government’s needs.

3.6 Cybersecurity: The Contractor shall assist the Government with continuous monitoring of all existing cybersecurity packages. The Contractor shall assist in the development and maintenance of all air conditioning and refrigeration systems cybersecurity packages, which includes Non-IT packages, Assess Only packages and full RMF. The Contractor shall assist in the renewal of authority to operate (ATO) for all existing cybersecurity packages.

3.7 Commonality of Systems, Subsystems, and Components

3.7.1 In line with C-211-H019 Commonality and Standardization (NAVSEA), contractors are directed to develop and implement a Commonality and Standardization Plan. When selecting equipment/components, the Contractor shall utilize NAVSEA Enterprise Commonality Virtual Shelf (VS) (https://www.pdrep.csd.disa.mil/default.htm) before other tools.

3.8 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.8.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.9 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements

The Contractor shall develop and submit as part of its proposal (with an advance copy supplied to the Government at time of cost estimate submission), an Obsolescence and DMSMS Management Plan for managing the loss, or impending loss, of manufacturers or suppliers of parts and/or material required for performance of this contract.

At a minimum, the plan shall address the following:

· Means and approach for providing the Government with information regarding obsolescence and DMSMS issues

· Planned resolution of current obsolescence and DMSMS issues

· Parts list screening

· Parts list monitoring

· Receiving, processing and disseminating Government-Industry Data Exchange Program (GIDEP) DMSMS Notices

· Receiving, processing and disseminating Defense Logistics Agency (DLA) DMSMS Alerts

· Communication with and availability of information to the Government

· Means and approach for establishing obsolescence and DMSMS solutions

· Plan for conducting DMSMS predictions.

3.10 Parts Obsolescence

3.10.1 The contractor shall establish and implement a parts obsolescence program. In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to Code 411.

4.0 DATA REQUIREMENTS

1. CONTRACT STATUS REPORT (CDRL A001)

1. TRIP/TRAVEL REPORT (CDRL A002)

1. CONTRACTOR'S PERSONNEL ROSTER (CDRL A003)

1. OTHER DIRECT COSTS (ODCs) REPORT (CDRL A004)

1. PRODUCT ENGINEERING DESIGN DATA AND ASSOCIATED LISTS (CDRL A005)

1. ENGINEERING MANUAL (CDRL A006)

1. TECHNICAL MANUALS -ILLUSTRATED PARTS BREAKDOWN (CDRL A007)

1. SOFTWARE DEVELOPMENT PLAN (CDRL A008)

1. SYSTEM/SUBSYSTEM DESIGN DESCRIPTION (CDRL A009)

1. SOFTWARE REQUIREMENTS SPECIFICATION (CDRL A010)

1. INTERFACE REQUIREMENTS SPECIFICATION (CDRL A011)

1. SOFTWARE DESIGN DESCRTPTION (CDRL A012)

1. INTERFACE DESIGN DESCRIPTION (CDRL A013)

1. SOFTWARE VERSION DESCRIPTION (CDRL A014)

1. PROJECT PLANNING CHART (CDRL A015)

1. MANAGEMENT PLAN (CDRL A016)

1. PRESETNATION MATERIAL (CDRL A017)

1. REPORT, RECORD OF MEETING/MINUTES (CDRL A018)

1. TECHNICAL REPORT - STUDY/SERVICES (CDRL A019)

1. TEST PLANS/TEST PROCEDURES (CDRL A020)

1. TEST/INSPECTION REPORT (CDRL A021)

1. GOVERNMENT FURNISHED INFORMATION DEFICIENCY REPORT (CDRL A022)

1. QUALITY DEFICIENCY REPORT (CDRL A023)

1. SOFTWARE USER MANUAL (CDRL A024)

1. SYSTEM/SOFTWARE INTEGRATION PLAN (CDRL A025)

1. TRAINING SYSTEM MAINTEANCE MANUAL (CDRL A026)

1. CONFIGURATION AUDIT PLAN (CDRL A027)

1. COMPUTER SOFTWARE PRODUCT END ITEMS (CDRL A028)

1. GOVERNMENT FURNISHED PROPERTY REPORT MONTHLY (CDRL A029)

1. GOVERNMENT FURNISHED PROPERTY REPORT FINAL (CDRL A030)

1. MAINTENANCE TRAINING MATERIALS (CDRL A031)

1. KEY EVENTS SCHEDULE (CDRL A032)

1. QUALITY ASSURANCE WORKBOOK (CDRL A033)

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM 37 CFR Part 117),) (DoDM 5220.22), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by VROC and recorded in the Defense Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance are acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 In accordance with NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

5.2.4 For each day on NSWCPD property, the contractor shall complete the current version of the NSWCPD COVID-19 Screening and Self-Assessment Questionnaire (Attachment 2) for each employee. If there are any “Yes” answers, the contractor shall contact the TPOC or the Contractor Officer.

5.3 DD-254 REQUIREMENT. This effort may require access to classified information up to the confidential level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a confidential clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM 37 CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD, Security Office Code 10.

5.3.3 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.4 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.5 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

6.0 PLACE OF PERFORMANCE

6.1 The contractor's primary place of performance shall be at contractor facilities. It is estimated that 10% of the work will occur on-site at the NSWCPD facility and 90% of the work will occur off-site at the contractor facility.

6.1.1 Performance will occur at the following government sites:

a) Philadelphia, PA

b) Norfolk, VA

c) Mayport, FL

d) San Diego, CA

6.1.5 Due to COVID-19, Contractors are encouraged to evaluate and establish performance of its contract at alternate work locations such as the expanded use of teleworking when feasible to successfully perform the contract requirements. This is in effect until there is resolution of the pandemic or as directed by the Contracting Officer.

6.1.6 Early Dismissal and Closure of Government Facilities

resident at NSWCPD completes the Environmental Management System (EMS) Awareness training within 30 days of commencing performance at NSWCPD. This document is available at: https://navsea.navy.deps.mil/wc/pnbc-code10/Safety/default.aspx

6.1.8 In accordance with C-223-W002, ON-SITE SAFETY REQUIREMENTS (NAVSEA), the contractor shall certify by e-mail to Paul Breeden (paul.breeden.civ@us.navy.mil) that on-site employees have read the “Philadelphia Division Environmental Policy and Commitment” and taken the EMS Awareness training within 30 days of commencing performance at NSWCPD. The e-mail shall include the employee name, work site, and contract number.

7.0 TRAVEL

7.1 The Contractor may be required to travel from the primary performance location when supporting this requirement. The estimated number of trips is six (6) per year. The contractor shall be required to travel CONUS (any state in USA) to accomplish the tasks contained in this contract. Travel in support of this requirement is anticipated to include, but may not be limited to, the following alternate performance locations:

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO) or the fully executed Technical Instruction (TI) signed by the Contracting Officer.

7.2.1 Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs

7.4.1 The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

8.0 GOVERNMENT FURNISHED PROPERTY

GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this task order. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

Any GFP to be provided will be identified at the task order level.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit X, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions

All excess or unused GFP or Contractor Acquired Property (CAP) shall be delivered to Tashiah Eatman with a DD Form 1149. The DD Form 1149 shall include the following:

• Dollar Value

• Purchase Request Number

• Item Description

• Serial Number

• Model Number

• Quantity

• Task Order Number

• Technical Point of Contact

• Assigned Unique Serialized Identification Number

• All Delivered items for which the Government’s unit acquisition cost is $5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer)

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document”

The contractor must obtain a DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.7 Contract Closeout Reporting: DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained. Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

The contractor will be provided with Government Furnished Information (GFI) to support tasking described in Section 3.0. GFI will be determined in the applicable Task Order.

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Statement of Work, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $10,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 PERSONNEL

11.1 Personnel Requirements. All persons proposed in key and non-key labor categories shall, at the time of proposal submission be U.S. citizens.

11.2 Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime premium or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs; the Contracting Officer is required to approve the performance of overtime prior to the actual performance of overtime. The dollar amount in FAR 52.222-2 shall equal overtime premium negotiated between the Government and the prime contractor. This overtime premium amount shall equal the prime contractor's unburdened premium OT labor costs plus the subcontractors' fully-burdened premium OT labor costs.

11.3 The level of effort for the performance of the resultant Contract is based on the following labor categories and hours in total:

*Total hours: 205,203

11.4 DON Cyberspace IT (Information Technology) / Cybersecurity & Information Assurance Functions and Personnel Requirements Each new contract that will require contractors to have privileged access, conduct IT planning, develop/code, or perform cybersecurity/IT functions will include DFARS Clause 252.239-7001 Information Assurance Contractor Training and Certification , and should cite both DoD 8570.01-M "Information Assurance Workforce Improvement Program” and should reference the Cyber Security Workforce (CSWF) Baseline Certifications Report CDRL in Section 4.0 DATA REQUIREMENTS.

Engineer, System I

(ESY1)

Directed by Privileged Access Agreement and DFARS 252.239-7001 requirements

3.6

GSLC

Security+ CE

3.6

12.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM

12.1 In addition to the requirements of Clause C-237-W001 “Electronic Cost Reporting and Financial Tracking (eCRAFT) System Reporting (NAVSEA)”, the contractor is required to provide supporting accounting system reports, at the Contracting Officer’s request, based on the review of the invoice documentation submitted to eCRAFT. This documentation will include reports such as the Job Summary Report (or equivalent), Labor Distribution Report (or equivalent), and General Ledger Detail Report (or equivalent). Supporting labor data provided must include unburdened direct labor rates for each employee and labor category. Cost breakdowns for ODCs, Materials, travel and other non-labor costs must be at the transactional level in sufficient detail so the Government can review allocability to the contract/task order. Indirect costs allocated to direct costs must be shown at the lowest level of detail sufficient to reconcile each indirect rate to the appropriate allocation base.

12.2 On invoices containing subcontractor costs, the prime contractor agrees, at the Contracting Officer’s request, to attach as supporting documentation all invoices received from subcontractors, unless the subcontractor submits invoices directly to the CO and COR. This requirement applies to all subcontract types (Cost, FFP, etc.).

13.0 SPECIAL REQUIREMENTS

13.1 Quality Management System

13.1.1 The Contractor shall adhere to the requirements of NAVSEA Technical Specification 9090-310 (series) (Modernization work only)

13.1.2 The Contractor shall adhere to the requirements of the latest NAVSEA Standard Items relevant to the requirements of the SOW

13.1.3 The Contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 standards. QMS packages are required to adhere to the requirements of:

· NAVSEA Standard Item 009-04 (series) (Modernization & Non-Modernization work)

· NAVSEA Technical Specification 9090-310 (series) (Modernization work only)

13.1.4 The Contractor shall maintain Quality Management System (QMS) acceptance from NAVSEA 09MP in accordance with NAVSEA Technical Specification 9090-310 (series) (Modernization work only)

13.1.5 When any changes are made to the Quality Management System (QMS) that may affect work, the Contractor shall notify in writing:

· NSWCPD’s Quality Department (Modernization & Non-Modernization work)

· NAVSEA 09MP (Modernization work only)

13.2 Risk Management

13.2.1 The contractor shall develop an internal risk management program and work jointly with the Code 411 to develop an overall risk management program.

13.2.2 Assign responsibility for risk mitigation activities, and monitor progress through a formal tracking system.

13.2.3 Conduct risk identification and analysis during all phases of the program, including proposal development. Develop appropriate risk mitigation strategies and plans.

13.2.4 Use projected consequences of high probability risks to help establish the level of management reserve and schedule reserve.

13.2.5 Assess impact of identified performance, schedule and costs risks to estimate at completion, and include in the estimate as appropriate. Develop a range of estimates (best case, most likely, worst case).

13.2.6 The Contractor shall capture risks and associated mitigation plans in a risk database and provide status updates to the Government for all documented risks upon request.

13.3 Software Development Plan (SDP)

In accordance with NAVSEA C-227-H007, Software Development Requirements, the Statement of Work shall describe the Navy's minimum requirements regarding the software development life cycle model proposed for use. The SDP should be modeled after the ISO/IEC/IEEE 12207 standard. The Navy should not specify a specific format but rather allow offerors to select their preferred format for this document. The content of the SDP, however, needs to meet certain criteria as listed above. Within the SOW there shall be a requirement for delivery of a Software Development Plan (SDP) in accordance with a specified CDRL (refer to Section 4 Data Requirements). NSWCPD 02 Personnel shall assist the technical codes when requirements are being established for software development plans when structuring RFPs and contracts.

SOW-PWS Template 08 February 2022 version Page 2