Statement of Work Prime Generator Rental.pdf

US Department of Agriculture (USDA)

Statement of Work

Rental of Prime Generator (Natural Gas) for the

San Bernardino National Forest Supervisor’s Office

602 S. Tippecanoe Ave.

San Bernardino, California 92408

Contents Project Title Rental, connection and maintenance of a Prime Generator and Transfer Switch for the San Bernardino National Forest Supervisor’s Office General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Additional Scope Information

5.0 Generator Specific Requirements

6.0 Delivery of Units/Inspection and Acceptance

7.0 Maintenance of Units

8.0 Equipment Breakdown

9.0 Equipment Damage

10.0 Deliverable / Schedule

11.0 Government Furnished

12.0 Contractor’s Key Personnel

13.0 Security Requirements

14.0 Data Rights

15.0 Section 508 - Electronic and Information Technology Standards

Project Title Rental, connection and maintenance of a Prime Generator and Transfer Switch for the San Bernardino National Forest

Supervisor’s Office General Information

1.0 Background and Purpose

The San Bernardino National Forest Supervisors Office (SBNF SO) main electrical power has been shut down since November 2025 and has been relying on a Standby/Backup Generator which is built for emergency backup power for short outages and not for continuous power and operation. It is recommended to rent a prime rated generator for continuous operation until the replacement of main electrical outdoor switch gear is complete. The rental is estimated to last several months before normal power will be restored to the building.

2.0 Definitions

USFS – United States Forest Service CO – Contracting Officer COR – Contracting Officer’s Representative BLDG.- Building

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1. USDA Forest Service requires one (1) 450KW, 4160-277/480V or suitable output prime natural gas generator to be connected to the SBNF SO to support the full load at SBNF SO. The generator is to be natural gas powered and trailer mounted (outdoor enclosure).

If the nearest existing site gas supply line is unable to support the natural gas generator, a Diesel-powered Prime Generator (trailer mounted with outdoor enclosure) of equal size and rating of the existing standby generator complete with a block heater, battery charging circuit, diesel fuel capacity capable of twenty-four (24) hour minimum run time prior to refueling at full continuous base load shall be provided.

The prime generator will be installed to provide continuous temporary power to the building and alternate with the Government owned, Standby Generator when the Prime generator requires maintenance or if the Prime generator fails during operation.

Only one generator provides power to the building at a time via a transfer switch No synchronization is needed, as the loads are switched between them.

3.2. The contractor should have access to service the generators in the event a generator needs service while in use and to perform maintenance during the period of performance. All associated scheduled maintenance, material and labor is to be provided in the monthly rental price. The contractor shall provide 24hr of support for the generator if needed.

3.3. The existing standby generator will only serve as the backup generator during contractor scheduled service and preventive maintenance of the prime generator.

3.4. Work should include running and connecting all electrical materials, cables, gas lines, shut-off valves, regulators, and using appropriate flexible hoses with quick-connects, ensuring proper pipe sizing and leak testing for safety and sufficient fuel flow.

3.5. Contractor shall be responsible for acquiring the necessary permits and inspections. Key permits include:

a. Local Air District Permits – South Coast AQMD

b. CARB PERP: Portable units should be registered under the CARB Portable Equipment Registration

Program (PERP) to operate throughout California.

c. Local Building/Electrical Permits

3.6. Contractor shall inspect the site and all available electrical single line diagrams to verify all field conditions prior to providing and connecting the rental generator suitable for the site.

3.7. All electrical work will follow the proper guidelines:

a. NEC – National Electrical Code (NFPA 70)

b. NFPA 70E – The Standard for Electrical Safety in the Workplace

c. Cal/OSHA – Occupational Safety and Health Administration

d. NFPA 110- Operational Codes for Prime Power systems including maintenance, testing and fuel quality standards.

e. CARB – California Air Resources Board

4.0 Additional Scope Information

The monthly (30 day) rental charge start date will begin on the day the San Bernardino National Forest Supervisor’s Office is up and running successfully on a prime generator. In the event there are days when the units are out of service or not available through no fault of the Government, those days will be added to the rear of the effected 30 day period. Thus, will restart the 30 day rental charge period that will be agreed to by both the Government and Contractor in writing.

5.0 Generator Specific Requirements

5.1. All units should have the following:

• Copies of maintenance records on each unit

• Copies of the last load bank test

• Instructions on how to operate the generator

• A unit number identifying the generator visible from at least two sides of the unit

• Point of Contact (POC) information i.e. phone numbers shall be provided for service calls or any generator-related issues. Note: This information shall be posted on the outside of the generator

5.2. Emergency Calls/Generator Outage:

During the Period of Performance, the contractor may be called to diagnose emergency issues with the generator(s). In the event an emergency service call is required for the generator(s) the contractor shall respond on site within 4 hours.

Local POC: Luisa Bannister, p: 909-382-2619c: 909-454-5558 The Contracting Officer, Contracting Officer Representative (COR), and the local POC should be notified by email as soon as possible upon receiving an emergency service call.

6.0 Delivery of Units/Inspection and Acceptance

It is the responsibility of the Contractor to coordinate delivery, installation, pre-service inspection and/or functionality test with the COR or Local POC. Delivery shall be during regular Government working hours (07:00

– 15:30) or otherwise coordinated.

Until delivery and acceptance and after any rejections, risk of loss will be on the Contractor unless loss results from negligence of the United States Government.

Delivery Address:

602 S. Tippecanoe Ave.

San Bernardino, CA 92408

Local POC: Luisa Bannister, p: 909-382-2619c: 909-454-5558

7.0 Maintenance of Units

The Contractor shall provide regular preventative maintenance for all equipment. Preventative maintenance shall be in accordance with the equipment manufacturer’s recommendations. The date, time and location preventative maintenance performed shall be coordinated with the SBNF SO Facilities Office through the COR or other designated Government representative.

8.0 Equipment Breakdown

The Contractor shall be responsible for all repairs to equipment. The Contractor shall be on site within four (4) hours of notification of a breakdown. Only the most minor repairs are to be made on site. Splicing a broken wire would be considered a minor repair. Any repairs required beyond a minor nature shall result in the Contractor providing a replacement unit of the same type and capacity, at no additional cost to the Government. A replacement unit shall be an acceptable alternative to even minor on-site repair. Delivery and pick up required because of equipment breakdown shall be at no cost to the Government.

9.0 Equipment Damage

Government is not responsible for equipment damage.

10.0 Deliverable / Schedule

Tasks and Associated Deliverables: Timely submission of deliverables is essential to successfully completing this requirement. Schedules for deliverables are specified in Exhibit A. All deliverables shall be prepared and submitted according to format, content, and schedule described in the SOW. Documents required shall be submitted electronically to the Contracting Officer (CO) and Contracting Officer’s Representative (COR)

Exhibit A

Key Deliverables Item No. Deliverable Objective Due Emergency response plan Emergency response during breakdown of generator

Seven days after contract award

11.0 Government Furnished

Not Applicable

12.0 Contractor’s Key Personnel

Not applicable

13.0 Security Requirements

Contractor personnel shall contact and coordinate with Forest Service personnel:

Local POC: Luisa Bannister, p: 909-382-2619c: 909-454-5558

14.0 Data Rights.

15.0 Section 508 - Electronic and Information Technology Standards