Statement of Work- PR12912789.pdf
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- Solicitation number
- PR12912789
- Issued by
-
Department of State
About this file
This document is a Statement of Work for a federal contract opportunity to provide conference facility and hotel rooms in a five-star hotel in Kandy, Sri Lanka for a Judges Residential Program from October 11-13, 2024.
The key requirements include providing a conference room equipped with digital screen, podium, wireless microphones, and other multimedia equipment, as well as catering services for morning and evening tea breaks and a buffet lunch. The hotel must be located in Kandy and have five-star rating, with 60 rooms for the 3-day event. The contract will be awarded to the responsible offeror submitting the lowest priced, technically acceptable proposal. Proposals are due by September 27, 2024, and the U.S. Department of State intends to make an award without holding discussions, though discussions may be held if necessary. All offerors must be registered in the System for Award Management (SAM) database and provide a completed NDAA Vendor Certification Form.
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SBU - CONTRACTING AND ACQUISITIONS
Statement of Work- PR12912789
Conference Facility
Dates Time Number of paxs
Inclusive of
October 11, 2024 14:00- 17:30 60 Half day conference package – Evening snacks and lunch
October 12, 2024 07:00- 17:30 60 Full day conference package including lunch and two tea breaks
October 13, 2024 07:00- 14:30 60 Half day conference package - Morning snacks and lunch
1.Equipped with no pillars and a digital screen (8’X12’) placed on platform about 2 feet with multimedia equipment’s
2. Standard Podium with microphone
3. Remote and other accessories for power point presentation
4. Wi-Fi in the conference room and lunch area are required
5. Flip charts on easels with markers and full pads of papers, Digital Signages, Basic Stationaries,
6. 10 nos of Wireless microphones, 6 goose neck mics for head tables
8. Good table deco and a step-up
9. Stage for our speakers
10. Must be a secured location since judges are attending and prior experience in handling this sort of VIP’s programs
11 Privacy and security for international delegations
12. Natural lighting in the conference room
13. Round tables with chairs for all participants, Half Moon shape, 06 persons per table
14 Two rectangular tables at the front of the room with 4extra chairs
15. Menu Composition
Morning Tea break - 1 Vegetarian items, 2 non-vegetarian items, 1 Sweet item (1 hour)
Buffet Lunch – Chef’s curated menu
Evening Tea break - 1 vegetarian items, 2 non-vegetarian items, 1 Sweet item (1 hour)
Hotel Rooms
Dates No of Rooms Basics Check out
October 11, 2024 60 HB
October 12, 2024 60 HB Late Checkout at 14:30 on October 13, 2024
1.The qualify of the hotel, rooms, and associated services should be at least “Five Star” rating as defined by Sri Lankan tourism board.
2. The hotel must locate in the Kandy
3. Hotel rooms hall include private bath, heating and air conditioning, and telephone
4. Privacy and security for Judges
File details come from the government source that posted it. Updated .