Statement of Work_Pharmacy Casework_2026.docx

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Statement of Work

Background The pharmacy cabinetry in the Primary Care Medicine Clinic, Specialty, and Main Hospital pharmacies needs replacement.

Objective The objective of this contract is to furnish, deliver, remove existing cabinetry, and install new modular pharmacy cabinetry systems at the Phoenix Indian Medical Center in accordance with the specifications contained herein.

System Requirements A. Attached drawings may be used as concept and specifications as the basis of design.

B. The following performance and design criteria are project requirements and must be met. Any deviations from these specifications must be noted, item by item, by the bidder and a clear justification for the deviation must be provided with the bid.

1. Modular System: The product required for this project shall incorporate a recognized modular design from which system components may be switched out, added or deleted as necessary with minimal disruption to the work environment.

2. Factory Assembled Cabinet Assemblies: All cabinet boxes shall be factory assembled with appropriate joinery techniques to ensure that a square and solid cabinet box is obtained.

Sharing of cabinet sides and/or backs is not acceptable as it limits the products modularity.

3. Radiused Corners in Picking Station: The unit dose picking station shall include modular radiused corner modules that promote ergonomics and workflow efficiency.

4. USP-795/797 / USP 800 Compliant: The final design provided by the vender needs to be compliant with USP-795/797/800 for the compounding of sterile preparations and hazardous drugs at the appropriate risk level as determined by pharmacy management. The contractor shall demonstrate documented experience in designing and installing USP <795>, USP<797>, and USP <800> compliant pharmacy environments. The contractor shall provide written certification that the final installation complies with applicable USP standards at the risk level designated by pharmacy leadership.

5. Integrated Modular Electrical System: Provide, attach and connect together an integrated electrical system comprised of 20-amp hospital grade duplex receptacles that are modular in design allowing for the use of up to 4 circuits with 4-line connectors by simply switching the receptacles in the system blocks. One circuit shall be isolated and dedicated and serviced by its own line conductor, neutral and isolated ground. This system must lock into the modular casework specified herein through the use of factory machined and installed mounting plates to insure secure attachment. The electrical system shall be routed under the countertop and accessible to power consuming equipment above countertop level by the use of wire grommets. This system must be UL and CSA recognized.

An electrician provided by either the facility or general contractor shall perform final attachment of the electrical to facility power. Adequate installation instructions shall be provided to the electrician prior to final connection is completed in order to guarantee a successful installation of the electrical product specified.

6. AL3300 Raceway: Provide and install dual channel aluminum raceway and devise cover plates. Standard cover plates fit standard duplex receptacles for electrical or data devices. Additional cover plates are available per the customer requested requirements. Internal devices, wiring and/or final connections are the responsibility of the facility.

7. The contractor shall furnish all labor, materials, equipment, and supervision necessary to cut a new wall opening and install one (1) counter roll-up security door and one (1) pharmacy transaction window in the Specialty Pharmacy at the Phoenix Indian Medical Center.

PRODUCTS

Materials A. Laminated Plastics/Finishes:

1. High pressure plastic laminate, .030 inch in thickness (vertical grade), for exterior cabinet surfaces shall meet NEMA LD3-1991 GP28 standards including thickness.

2. Exterior color selection:

a. Standard finish vertical surface laminate from casework manufacturers standard stock color Pepperdust or like color consisting of wood grain patterns and solids.

b. Direction of wood grain to be vertical on door, end panels and exposed backs; horizontal on drawer faces and kicks.

3. Countertop Solid Surface:

a. Non-porous, chemical-resistant and virtually seamless surface with inconspicuous waterproof seams and edges eliminates cracks and corners that can harbor harmful pathogens. Color as selected from manufacturers stock standard patterns and solid colors of Zen Grey.

b. Almond colored backing sheet for balanced construction.

c. Main Pharmacy to include stainless-steel L shaped countertop.

4. Pressure Fused laminate:

a. Melamine resin impregnated, 80-gram PSM minimum, surface laminated to core under pressure. Finish to match color chosen for cabinet exterior, except for drawer bodies which shall be white.

B. High Performance Particle Board Core:

1. Particleboard to be 47 lbs. Density, of balanced 3-ply construction with moisture content not to exceed 8%.

2. Particleboard cabinet components to be of the following minimum core thickness prior to lamination:

a. 1/4”: Drawer bottoms, drawer dividers, tall storage backs.

b. 5/8”: Drawer boxes

c. 3/4”: Base and tall cabinet tops, bottoms, sides, shelving and end panels. Base cabinet backs.

d. 1 1/8”: Standard countertops and back splashes.

C. Sink Counter Core:

1. Shall be constructed from waterproof high density overlay board.

D. Edging Types. Provide for the following:

1. Cabinet faces, door top and bottom edges, drawer top and bottom edges, shelf retainer lips:

a. Shall utilize a 2mm thick PVC. Solid, high impact, color-thru, machine applied with hot melt adhesives, automatically beveled, trimmed, scraped and buffed by machine for high grade edge finish. Color to match laminate finish chosen for the cabinet exterior of Pepperdust or like color.

2. All edges of shelving, exposed and unexposed:

a. Shall utilize a flat edge PVC, .020 inch thick. Solid, high impact, color-thru, machine applied with hot melt adhesives, automatically beveled, trimmed, scraped and buffed by machine for high grade edge finish. Color to match laminate finish chosen for the cabinet exterior of Pepperdust or like color.

E. Hardware:

1. Hinges:

a. Concealed hinges of heavy gauge metal construction. 200,000 open/close cycle test, with hinge manufacturer’s lifetime material replacement guarantee. 125 degree swing. Fully adjustable for clockwise, counter-clockwise, toe in and out alignment. Provide a quick release base plate which allows for easy and tool free removal and re-installation of doors and maintains a 1/8” reveal between doors and drawers in the same cabinet. Doors to be self-closing.

2. Pulls:

a. Aluminum door and drawer pull shall measure 2” in height and 4” in width. Shall project out from door/drawer face by no more than 1/8”. Attachment to door/drawer face shall be by utilization of two screws which lead through the face and into the threaded pull. Utilizing friction and/or glue to secure pull is not acceptable. Plastic pulls are also not acceptable.

3. Drawer Slides:

a. Standard Drawers: 100 lb. capacity, self-closing design with white epoxy paint finish to match drawer body. Captive nylon rollers, front and rear.

b. File Drawers: 100 lb. capacity, full extension, 3-part progressive opening slide. Zinc plated.

4. Above Counter Component Support Posts:

a. Shall be constructed from 1” x 1 ½” rectangular 16 gauge cold rolled steel material. Slotted on front and back sides for accepting shelf and component brackets. Finished in electro-statically applied powder paint. Finish available in no less than two colors. Posts shall be locked into the base cabinet bottom panel and additionally secured by the cabinet top panel.

5. Above Counter and Backside Shelf Brackets:

a. Shall be a two-position design, level and 22 ½ degrees for gravity feed applications. Adjustment between level and gravity feed positions to be performed in a non-mechanical fashion without the use of tools and without the adjustment of screws. Finished in electro-statically applied powder paint. Finish color of grey.

6. Sink Cabinet Accessories:

a. Provide drop-in stainless-steel sink bowl.

b. Provide gooseneck faucet and wrist blade handles, strainer for sink bowl.

c. Stainless-steel L shaped countertop in the main pharmacy to include built-in counter sink.

F. General Requirements for Cabinet Construction:

1. Machining of Parts:

a. All cabinet parts shall be machined on CNC equipment to guarantee square parts with machining tolerances to within +-.008”.

2. Joinery Techniques:

a. All cabinets shall be factory assembled through the use of a stop-dado technique with glue, staples and screws. Cabinet boxes must be fully assembled at the factory to guarantee squareness and strength.

3. Leveling of Cabinets:

a. Each base and tall storage cabinet shall include four levelers which are easily accessible through access holes (which have removable cover caps) in the cabinet bottom panel. The kick area shall be part of the cabinet and not an accessory. Adjustment of each leveler shall occur with a straight tip screwdriver.

4. Back panels:

a. Once the above counter component support posts are inserted into the cabinet body, above counter “back panels” shall be located in place. These panels must be easily removable without the use of tools if access to the wall area behind these panels is required for any reason in the future.

b. These panels shall be available in a variety of finishes, including plastic laminate or plexi-glass. These panels are not structural in design, and may be left off if so desired. These panels may also be constructed short if a pass-thru design is required.

G. Detailed Requirements For Cabinet Construction:

1. Cabinet Sides:

a. Shall be factory drilled for pre-alignment of doors, drawers, shelf locations and any configuration thereof, promoting modularity and reconfiguration in the future. Cabinet sides shall be factory attached to cabinet top, bottom and back.

b. Constructed from ¾” thick board with melamine interior finish to match exterior high-pressure laminate finish.

2. Cabinet Backs:

a. Cabinet back shall be factory attached to the cabinet sides, top and bottom.

b. Constructed from ¾” thick board with melamine interior finish to match exterior high-pressure laminate finish.

3. Cabinet Tops:

a. Cabinet top shall be factory attached to cabinet sides and back. Top shall be machined to accept a minimum of two above counter component support posts as defined previously. Top shall also be machined to allow access to countertop joint bolts for adjustment purposes.

b. Constructed from ¾” thick board with melamine finish.

4. Cabinet Bottoms:

a. Cabinet bottom shall be factory attached to cabinet sides and back. The front edge of the base cabinet bottom shall have a 180 degree radiused (post-formed) high pressure laminate edge to promote durability. The bottom shall be machined with access holes for adjustment of the leveling system enclosed in the kick area.

b. Constructed from ¾” thick board with melamine finish on tall storage cabinets. Base cabinets shall utilize ¾” high performance particle board core with vertical grade high pressure laminate finish to match exterior of cabinet.

5. Door and Drawer fronts:

a. Laminated door and drawer fronts to be 13/16” thick. Drawer fronts and hinged doors are to overlay the cabinet body. Maintain a maximum 1/8” reveal between pairs of doors, between door and drawer fronts, or between multiple drawer fronts on the same cabinet.

b. Vertical edges of door and drawer fronts shall be radiused 90 degrees with vertical grade high pressure laminate heated and rolled around the edge to create a seamless and durable edge. Square vertical edges and/or ‘t” nosed door and drawer edges are not acceptable.

c. Horizontal edges of door and drawer fronts shall utilize 2mm thick PVC, previously defined.

6. Drawers:

a. Drawer fronts shall be attached to a separate drawer body sub-front with screws.

b. Drawer boxes shall be doweled and glued together.

c. Drawer bottoms to be mounted to the underside of the drawer box. Drawer slides specified previously.

d. All standard drawers shall contain a divider system where ¼” front to back drawer box dividers may be adjusted in half-inch increments. A minimum of two dividers per drawer. Drawer dividers shall be finished on side surfaces with a white melamine, top edge shall be finished with .020 thick PVC, machine glued with hot melt adhesive.

7. Countertops:

a. High pressure plastic laminate bonded to particleboard core, except in sink areas where a HDO board core shall be utilized. Thickness of all counters shall be 1 3/16” when finished with laminate. Underside of counters to be finished with a balancing sheet. Furnish counters with “t” nosed edging and radius corners where specified.

b. Provide counters in as long as practical continuous lengths. Provide “t” bolts for securing counters together, typically two per joint. No joints closer than 24” from any sink location.

8. Ante Area / Sterile Prep area installations:

a. All posts / exposed and unused shelf brackets shall be covered to ensue no air loss occurs or particles can enter.

b. All line boring holes must be plugged and sealed.

c. There shall be no open seams or exposed wood.

d. Any modular casework touching the walls or ceiling shall be caulked and sealed to ensure tight seals to maintain cleanability.

e. Sloped dust caps, top caps or closure panels shall be installed over the posts and backpanels to ensure proper aseptic cleaning can be maintained.

Pharmacy Concepts of Design

List of casework requested for Main Pharmacy (Brand name or similar):

List of furniture requested for PCMC Pharmacy (Brand name or similar):

List of furniture requested for Specialty Pharmacy (Brand name or similar):

Contract Awardee Responsibilities & Tasks The awarded vendor shall be fully responsible for the removal and disposal of existing pharmacy casework. The awarded vendor shall be fully responsible for the installation of the cabinetry per manufacturer guidelines.

Support and Maintenance Services Not applicable

Prebid site visit A pre-bid site visit will be scheduled for interested offerors. Attendance is optional. All costs associated with travel, lodging, and participation in the site visit shall be the responsibility of the offeror and will be incurred at no cost to the Government.

Project Management The Contractor shall designate a qualified project supervisor, foreman, or superintendent responsible for the daily oversight and coordination of all work performed under this contract. The designated supervisor shall be present on site each day work is performed to ensure work is completed in accordance with contract requirements, safety standards, and project schedules.

Training Not applicable

Infection Control ICRA compliance and dust containment must be followed.

Design Requirements The contractor shall develop a pharmacy floor plan that optimizes available space, workflow efficiency, and operational functionality while maintaining compliance with applicable USP <797> and <800> standards and healthcare facility requirements. The proposed design shall be submitted to the Contracting Officer’s Representative (COR) for review and approval prior to fabrication and installation of pharmacy casework.

Demolition and Installation Requirements The contractor shall coordinate all demolition and installation activities with the Contracting Officer’s Representative (COR) and Facility Engineering to ensure continued pharmacy operations. The contractor shall provide white-glove delivery services, including demolition, debris removal, site cleaning, and installation. The contractor is responsible for supplying and managing all necessary dumpsters for trash and construction debris removal.

Phased Work Requirement The pharmacy shall remain operational throughout the project. Demolition and installation shall be performed in phases and in defined sections to maintain continuity of services. The contractor shall not disable or remove cabinetry, counters, utilities, or service windows in a manner that prevents pharmacy operations without prior written approval from the COR.

Work Hours Work shall be coordinated with the Contracting Officer’s Representative (COR) to minimize disruption to facility operations. The Contractor shall perform work during normal business hours unless otherwise directed.

After-hours work, including evenings, nights, weekends, or federal holidays, may be requested or required to accommodate operational needs. Disruptive activities such as demolition, wall cutting, drilling, utility interruptions, noise-generating work, or activities that may impact patient care or staff operations shall be scheduled during after-hours periods when directed by the COR.

The Contractor shall not be entitled to additional compensation for after-hours work unless specifically authorized in writing by the Contracting Officer.

Work Plan Submission Prior to beginning work, the contractor shall submit a phased demolition and installation plan outlining:

· Sequencing of work

· Areas impacted during each phase

· Duration of each phase

· Utility interruptions (if any)

· Infection control and dust containment measures Work shall not begin until the phased plan is reviewed and approved by the COR.

Protection of Operations The contractor shall:

· Protect existing equipment, medications, and adjacent finishes.

· Maintain safe egress paths at all times.

· Prevent dust migration into active pharmacy areas.

· Coordinate temporary workspaces if required.

Utility Coordination Any required interruption of electrical, data, plumbing, or other utilities shall be coordinated in advance with Facility Engineering and approved by the COR.

Clean-Up Requirements The contractor shall remove debris daily and maintain a clean and safe work area. Upon completion of each phase, the area shall be fully functional and clean prior to turnover back to pharmacy staff.

Web Requirements Not applicable

Period of Performance (POP) This is a one-time purchase

Warranty Contractor shall warrant work for 5 year from date of completion of work, including repairs and maintenance during the warranty period with installation of product by factory trained personal. The warranty period to commence upon formal acceptance by the Government.

Minimum Qualifications Not applicable

Preferred Evaluation Method Lowest price technically acceptable

Delivery Delivery and installation to all items is required after receipt of order.

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (COR) for this contract.

Contacts: Jordan Davis, Deputy Chief Pharmacist, Phoenix Indian Medical Center

Invoice Submission and Payment HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022) (a) Definitions. As used in this clause Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b),Content of Invoices and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP CustomerSupport contact information, is available atwww.ipp.gov or any successor site. (d) TheContractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(END OF CLAUSE)

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

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Rev 02/2026

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