Statement of Work ODR Office Refresh.pdf

Statement of Work (SOW)

Outdoor Recreation Office Refresh

17 March 2025

1.0 Background

The 341st Force Support Squadron (FSS) requires the design, fabrication, and installation of custom furniture and related lobby renovations for the Outdoor Recreation (ODR) facility, located in Building 1222 at Malmstrom Air Force Base, Montana. The objective is to create a "mountain-modern" aesthetic that is both functional and aligns with the ODR brand identity. This project includes a custom-built front desk, a matching filing cabinet, industrial shelving units, and associated wall preparation and painting.

2.0 Scope of Work

The contractor shall provide all necessary project management, labor, materials, equipment, and transportation to successfully complete all tasks outlined in this SOW. The scope includes the custom fabrication of a front desk and filing cabinet, procurement and assembly of shelving units, removal of existing wallpaper, wall repair, painting, and installation of all new items and associated artwork. All work shall be performed in compliance with all applicable federal, state, and local laws, regulations, and standards.

3.0 Specific Tasks & Requirements

The contractor shall perform the following tasks:

3.1. Site Visit & Verification

• The contractor shall conduct one mandatory site visit to meet with the ODR Manager or their representative to verify all site conditions, measurements, and specific requirements prior to fabrication.

• All expenses related to this site visit shall be the contractor's responsibility and will not be separately reimbursed by the Government.

3.2. Custom Furniture Fabrication

The following items shall be custom-built and shall not be off-the-shelf or pre-fabricated products. The aesthetic for all custom pieces shall be "mountain-modern."

• 3.2.1. Front Desk:

• Materials: Reclaimed barnwood and matte black matching steel.

• Dimensions: Overall Width: 145 inches; Overall Depth: 30 inches; Overall Height: 78.5 inches.

• Features:

• Four (4) drawers.

• One (1) double-door cabinet located below the drawers on the staff side.

• A custom metal Outdoor Recreation (ODR) logo (attachment 1) shall be integrated into the front/center of the desk. The contractor shall submit a design proof of the logo for Government approval prior to fabrication. Metal colors for the logo must conform to Air Force ODR brand specifications.

3.2.2. Filing Cabinet:

• Materials: Reclaimed barnwood and matte black matching steel to match the front desk.

• Dimensions: Length: 60 inches; Depth: 19 inches; Height: 40 inches.

• Features:

• Four (4) drawers equipped for hanging file folders (two on each side).

• One (1) central two-door cabinet with an interior shelf for binder storage.

3.3. Shelving Units

• The contractor shall provide and assemble five (5) industrial shelving units.

• Materials: Industrial strength metal with a matte black finish to match the desk and cabinet, and reclaimed barnwood shelves.

• Dimensions (per unit): Width: 47.5 inches; Depth: 16 inches; Overall Height: 78.5 inches.

• Configuration: Each unit shall contain five (5) shelves.

• Installation shall be performed according to the manufacturer's instructions.

3.4. Wall Preparation and Painting

• The contractor shall remove all existing wallpaper from the designated "shelf wall" and the "door wall."

• The contractor shall perform all necessary wall repairs and patching after wallpaper removal to ensure a smooth, paint-ready surface.

• The contractor shall apply "Jay Blue" (Sherwin-Williams SW 6797) paint to the prepared shelf wall and the wall leading into the bay.

3.5. Installation and Cleanup

• The contractor is responsible for the off-loading, acceptance, and placement of all materials at the job site.

• The front desk and filing cabinet shall be placed in the lobby area. The desk shall be positioned to face West (towards the television within ODR Building).

• The contractor shall supply all necessary hardware and install agreed-upon metal art on the walls. Locations for art will be determined with the ODR Director or FSW Flight Chief.

• The contractor is responsible for the legal disposal of all waste materials, including removed wallpaper and project debris.

• Upon completion of work, the contractor shall clean all surfaces and leave the project site in a clean and orderly condition.

4.0 Contractor Responsibilities

• Material Management: The contractor is solely responsible for ordering, receiving, inspecting, and verifying all materials and items. The contractor must reject any incorrect, substandard, or damaged items and manage any necessary re-ordering and replacement at no additional cost to the Government.

• Protection of Property: The contractor is responsible for protecting all existing and newly finished surfaces from damage throughout the project.

• Base Access: The contractor is responsible for ensuring all personnel, including delivery drivers, comply with Malmstrom AFB access requirements, including possession of a valid REAL ID.

• Maintenance Procedures: Upon project completion, the contractor shall provide the ODR Manager with maintenance and care instructions for all newly installed items.

5.0 Period of Performance

• The project shall be completed within 30 calendar days after contract award.

• Work on-site shall be performed as one continuous phase. No materials or equipment shall be stored at Building 1222 prior to the official project start date.

6.0 Place of Performance

• Location: Lobby/Customer Entrance Area, Building 1222, 500 76th St N, Malmstrom Air Force Base, MT.

• The approximate dimensions of the work area are 30' x 25'.

7.0 Acceptance of Work

• Final acceptance of the work will be contingent upon a final walkthrough inspection with the FSW Flight Chief or ODR Director.

• The contractor shall remedy any "punch list" items identified during the walkthrough to the full satisfaction of the Government representative.

• The contractor shall provide a sign-off sheet to be signed by the ODR Manager or representative confirming that all work has been completed satisfactorily. This signed document is required for final payment.

8.0 Payment Terms

• Payment will be made via Electronic Funds Transfer (EFT).

• Final payment will not be issued until all work outlined in this SOW is completed and has passed the final acceptance inspection as defined in Section 7.0.

9.0 Attachments

• ODR Logo and Color Specifications