Statement of Work - NOAA Fisheries Controlled Technology Assessments.docx

Statement of Work Fisheries Office of Management and Budget Controlled Technology Assessments

1. Overview In March 2004, the Office of the Inspector General (OIG) report, “Deemed Export Controls May Not Stop the Transfer of Sensitive Technology to Foreign Nationals in the U.S., “concluded that “NOAA lacks an overall deemed export control policy to effectively monitor foreign national access to controlled technology.”

NOAA responded to the OIG report by implementing procedures to identify and track controlled technology and any possible access to this technology by a foreign national. A major component of these procedures is to develop a comprehensive list of controlled technology at each facility as well as on board Fisheries owned research vessels and have a Controlled Technology Plan in place for each.

Controlled Technology includes Export Administration Regulations (EAR) items on the Commerce Control List, dual-use (both military and commercial) items or any item with nuclear proliferation applications, etc. Controlled technology may also include items in the International Traffic in Arms Regulation (ITAR), Controlled Unclassified Information (CUI), proprietary, intellectual property, otherwise controlled and not-for-public-release data, information, or technology.

Both the Technology Control Plan (TCP) and Controlled Technology Inventory are critical in preventing inappropriate/unauthorized release or transfer of controlled technology to Foreign Nationals (FNs) in the workplace.

2. Background National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), is responsible for the management, conservation and protection of living marine resources within the United States' Exclusive Economic Zone (waters three to 200 miles offshore). NMFS assesses and predicts the status of fish stocks, ensures compliance with fisheries regulations, works to reduce wasteful fishing practices, and recovers protected marine species (i.e. whales, turtles) without unnecessarily impeding economic and recreational opportunities. Many of the activities and programs across Fisheries benefit from the collaboration with Foreign Nationals (FN). A FN is not a citizen of the United States, not a legal permanent resident (meaning not a "permanent resident alien" or "Green Card" holder), and not a "protected individual" under 8 U.S.C. § 1324b (a) (3).

Fisheries’ geographic footprint is broad and diverse with 163 facility locations encompassing approximately 1,851,547 square feet supporting a variety of activities and operations conducted by Fisheries personnel across the United States and its territories. Fisheries’ mission execution is dependent on a collection of often unique facilities including labs, live animal housing, warehouses, machine shops, administrative spaces, and boat pier/storage. Fisheries manages these locations through a decentralized network of Funds Management Centers (FMCs), the 6 Science Centers, 5 Regional Offices and 12 Program Offices.

3. Objectives The objective is to obtain identifying controlled technology services. The contractor must possess an understanding of EAR, ITAR, Office of Foreign Asset Control (OFAC) regulations. The contractor will be tasked with assisting Fisheries in developing a baseline-controlled technology inventory and providing recommendations on controls that could be used to prevent the unauthorized release of technology across all its locations to include any Fisheries owned research vessels. Additionally, the contractor will develop training to enable Fisheries Controlled Technology Points of Contact to maintain and update the baseline inventory, develop additional controls if needed, and how to determine if an export license is required and the process for obtaining the license if needed.

4. Scope of Work The Contractor shall:

4.1 Conduct a technology assessment at each location including any Fisheries owned research vessels identified in section 5 to develop a baseline-controlled technology inventory specific to that location.

The government will provide the contractor with the personal property inventory and existing controlled technology list as a starting point. The contractor will need to obtain an understanding of the program activities performed at each location to include: what Controlled Unclassified Information (CUI), proprietary, intellectual property, otherwise controlled and not-for-public-release data, information, or technology being used in order to create a comprehensive baseline-controlled technology inventory.

4.2 Review existing Facility/Vessel Controlled Technology Plan for each location and provide recommendations for improving controls listed to prevent the unauthorized release of technology at that specific location or research vessel. See Attachment B for an Example Controlled Technology Plan.

4.3 Develop training to enable Fisheries Controlled Technology Points of Contact to maintain and update their baseline inventory, develop additional controls if needed, and how to determine if/when an export license is required and the process for obtaining the license if needed. This training can be specific to each location or can be more general to cover all of Fisheries. The contractor will need to determine what level of training is needed.

4.4 Conduct training to enable Fisheries Controlled Technology Points of Contact to maintain and update their baseline inventory, develop additional controls if needed, and how to determine if/when an export license is required and the process for obtaining the license if needed. This training can be provided at each location or virtually based on discussions with the government.

4.5 Work Coordination and Communication: Timely and efficient execution of the work will require collaboration and coordination with the project stakeholders. What follows is an outline of the expected requirements that the contractor should follow.

4.5.1 Kick-off and Pre-Mobilization Meeting

The Contractor shall set up a Kick-Off and Pre-Mobilization Meeting. The meeting shall be coordinated with the NOAA project representatives. Anticipated efforts include a virtual kick-off with key Line Office Stakeholders and with follow-up meetings to prepare and schedule execution. The contractor shall provide a pre-mobilization brief to introduce key personnel, explain their roles and establish communication ground rules that assure a common understanding of task requirements and objectives.

4.5.2 Site-Specific In-Brief

The contractor shall develop a standard In-Brief for Controlled Technology POCs and Site Management to be provided in person or VTC prior to commencement of work at each site. The In-Brief shall provide a quick overview of the assigned tasks and deliverables.

4.5.3 Assessment Progress Briefs

Once data collection commences, the Contractor shall provide progress briefs. An ‘initial’ progress brief on assessment and data collection on Day 1 at each site will be used to confirm baseline assumptions and processes at a place and time agreed at the In-brief. If assessment spans multiple days, the Contractor shall provide daily briefs to Controlled Technology POCs and Site Management (follow-up) at the conclusion of each day to review data collection and progress and address any issues or problems.

4.5.4 Site-Specific Out-Brief

The Contractor shall provide an Out-Brief upon completion of assessment to the Controlled Technology POCs and Site Management. The Out-Brief shall provide a summary of activity, identify any tasks and areas not completed during the assessments, review notable trends and findings, list follow-up tasks to be completed and provide a schedule for the deliverables associated with the work.

4.5.5 Meeting Minutes

The Contractor shall prepare minutes of all pre-work conferences and meetings in connection with this project. Distribution shall be within two (2) working days of the meeting. The minutes shall provide the time and place; the purpose of the meeting; names and positions of those in attendance (or copy of a sign-in sheet); a summary of all significant actions or decisions made at the meeting; and include a list of Open Action Items with responsibilities for completion as a result of assessment and meeting.

All tasks should be completed in accordance with NOAA Administrative Order (NAO) 207-12, Technology Controls and Foreign National Access, Attachment C and the Department of Commerce Administrative Order (DAO) 207-12, Foreign Access Management Program, Attachment D.

5. Assessment Locations The above task 4.1 and 4.2 will need to be completed at each identified location including any Fisheries owned research vessels. The following is a suggested location grouping for the base year and options. Some of the locations may be listed more than once due to the program offices located there. Locations may be combined to reduce travel requirements; however, an inventory and controlled technology plan will need to be created for all FMCs. The contractor shall work with the Contracting Officer’s Representative (COR) and NOAA project representatives and review suggested grouping and adjust the groups if necessary.

5.1 Base Year Group comprises 53 locations across the NOAA Fisheries Science Centers.

5.1.1 Alaska Fisheries Science Center

1. Ted Stevens Marine Research Institute Laboratory Building

2. Ted Stevens Marine Research Institute Office Building

3. Alaska Fisheries Science Center (Seattle WRC)

4. Seattle WRC Hanger 32

5. Seattle WRC Hanger 33

6. Anchorage Observer Office

7. Operations Building at Juneau Subport

8. Wet Laboratory Building Little Port Walter

9. Dutch Harbor Observer Office

10. Kodiak Fisheries Laboratory

11. Sea Plant in St. George

12. Laboratory and Office in St. Paul

5.1.2 Northeast Fisheries Science Center

1. Maine Field Station

2. Narragansett Laboratory

3. Orono Office

4. Pocasset Woods Hole Warehouse

5. Woods Hole Laboratory

6. Woods Hole Laboratory – Tech Park

7. Sandy Hook Laboratory – James Howard Laboratory

8. Gloria Michelle Research Vessel

5.1.3 Southeast Fisheries Science Center

1. Angleton Texas Office

2. Beaufort Laboratory

3. Galveston Laboratory

4. Gretna Oakwood Corporate Center

5. Gulf Breeze Office

6. Houma Allen J Elender Federal Building

7. Key West Sidney M. Aronovitz

8. Miami Laboratory

9. Panama City Laboratory

10. Pascagoula Laboratory

11. Seffner Neufeld Office Building

12. South Daytona Center

13. South Louisiana Community College

14. St. Petersburg Office

15. Stennis Space Center Laboratory

16. Carretta Research Vessel

5.1.4 Northwest Fisheries Science Center

1. Burley Creek Hatchery

2. Clatskanie Salmonid Sampling (Jones Beach)

3. Manchester Research Station

4. Morro Bay Observer Office

5. Hatfield Marine Science Center Newport Research Station

6. Northwest Fisheries Science Center (Montlake)

7. Pasco Research Station

8. Point Adams Research Station

9. Streeter Research Vessel

5.1.5 Southwest Fisheries Science Center

1. Cape Shirreff Antarctica Field Station

2. Granite Canyon Marine Laboratory

3. Heritage Harbor Site

4. La Jolla Laboratory

5. Santa Cruz Laboratory

6. Tenth Avenue Marine Terminal

7. Tiburon Boat Storage

5.1.6 Pacific Island Fisheries Science Center

1. NOAA Daniel K. Inouye Regional Center

5.2 Option 1 Group comprises 31 locations across NOAA Fisheries Regional Offices.

5.2.1 Alaska Regional Office

1. Alaska Regional Office

2. Anchorage Federal Building

3. Dutch Harbor Office/Elder Point Business Center

5.2.2 Greater Atlantic Regional Fisheries Office

1. Cape May Port Agent Office

2. East Hampton PC Schenck & Son Port Agent Office

3. Greater Atlantic Regional Fisheries Office

4. Hampton Port Agent Office

5. New Bedford Port Agent Office

6. Portland Port Agent Office

5.2.3 Southeast Regional Office

1. Flanders Building

2. HCD Baton Rouge Field Office

3. HCD Charleston Field Office

4. Southeast Regional Office Bayboro Building

5. West Palm Beach 400 Building

5.2.4 West Coast Regional Office

1. Arcata Field Office

2. Boise Field Office

3. Boise Washington Group Plaza

4. Lacey Field Office

5. LeGrande Field Office

6. Long Beach Field Office

7. Moscow Field Office

8. WRC Seattle Office

9. Portland Office

10. Roseburg Field Office

11. Sacramento Area Office

12. Salmon Field Office

13. Santa Barbara Office

14. Santa Cruz Office

15. Santa Rosa Office

16. Wadkins Building

17. Yreka Field Office

5.3 Option 2 Group comprises NOAA Fisheries Headquarters Offices (Silver Spring Metro Campus) and 65 field locations.

5.3.1 International Affairs, Trade, and Commerce

1. Seafood Inspection Office – Bellingham

2. Seafood Inspection Office – Dutch Harbor

3. Seafood Inspection Office – Gloucester

4. Seafood Inspection Office – Hampton

5. Seafood Inspection Office – Hollywood

6. Seafood Inspection Office – Honolulu

7. Seafood Inspection Office – Linden Hill

8. Seafood Inspection Office – Linden

9. Seafood Inspection Office – Long Beach

10. Seafood Inspection Office – Los Angeles

11. Seafood Inspection Office – New Bedford

12. Seafood Inspection Office – Olympia

13. Seafood Inspection Office – Seffner

14. Seafood Inspection Office – St. Paul

15. Seafood Inspection Office – St. Petersburg

16. Seafood Inspection Office – Seattle WRC

5.3.2 Office of Habitat Conservation

1. Ann Arbor Office

2. Baton Rouge Office

3. Chesapeake Bay Field Office

4. Chesapeake Bay Field Warehouse

5. Gloucester Office

5.3.3 Office of Law Enforcement

1. Field Office Anchorage Prospectus Warehouse

2. Field Office Anchorage

3. Field Office Arcata

4. Field Office Astoria

5. Field Office Dutch Harbor

6. Field Office Gloucester

7. Field Office San Juan

8. Field Office Homer

9. Field Office Juneau

10. Field Office Ketchikan

11. Field Office Kodiak

12. Field Office Lacy

13. Field Office Long Beach

14. Field Office Monterey

15. Field Office N. Charleston

16. Field Office New Bedford

17. Field Office New Castle

18. Field Office Newport News

19. Field Office Niceville

20. Field Office Northfield

21. Field Office Pago Pago

22. Field Office Petersburg

23. Field Office Portland, ME

24. Field Office Salisbury

25. Field Office San Diego

26. Field Office Santa Rosa

27. Field Office Scituate

28. Field Office Seward

29. Field Office Sidwell

30. Field Office Sitka

31. Field Office Wall

32. Field Office Westport

33. Seattle Office

34. St. Petersburg Office

35. FLETC Office

36. Vancouver Federal Building

37. Yorktown OLE Boat Mooring

38. Field Office Mong Mong, GU

39. Field Office League City, TX

40. Field Office Alameda, CA

41. Field Office New Bern, NC

42. Field Office Florida Keys, FL

5.3.4 Office of Science and Technology

1. Smithsonian Museum Support Center

2. National Systematics Laboratory - Smithsonian National History Building

6. Deliverables The Contractor is to provide a suitable means (Google Drive, SharePoint) to host contract documentation and to transfer inventory lists and other contract deliverables. Google Drive is the NOAA preferred method of file sharing, using file folders created and owned by NOAA. Files shall be shared with the project COR, and shared with stakeholders as appropriate.

Entrance Conference

Within 14 days of contract award

Project Management Plan

Final deliverables shall be submitted on a rolling schedule during the contract, with submissions due 15 - 30 calendar days after comments to the draft are provided.

Contracting Officer and NOAA project representatives

Final deliverables shall be submitted on a rolling schedule during the contract, with submissions due 15 - 30 calendar days after comments to the draft are provided.

Contracting Officer and NOAA project representatives

7. Acceptance of Deliverables The Fisheries Office of Management and Budget (MB) will have 10 working days to complete its review of the deliverables. MB will accept or reject the deliverables in writing. In the event of rejection of any deliverable, the Contractor shall be notified in writing by the Contracting Officer’s Representative (COR) giving the specific reasons(s) for rejection. The Contractor shall have five (5) working days to correct the rejected deliverable and return it to the COR for acceptance.

8. Travel The Contractor is responsible for arranging transportation, lodging, and meals for personnel to complete inventories and assessments at each work location. The contractor will develop an execution schedule and use this schedule to calculate travel and related costs. Proposed travel, lodging, and per diem costs shall be identified separately in the proposal, but rolled-up into the total cost. Per diem rates should follow the GSA per diem rate schedule. Travel costs will be evaluated for efficient planning and price reasonableness using common benchmarks for Federal Travel.

9. Site Security and Access Requirements

9.1 Work hours. Survey work will generally be completed during regular business hours, (typically Monday through Friday between the hours of 0730 and 1600), except federal holidays. Where work outside of normal duty hours will result in improved efficiency and quality of data collection, the Contractor may request special access with Site Management.

9.2 The Contractor shall coordinate site visits with the NOAA NMFS POCs at least fourteen (14) days before scheduled arrival at the respective activity. The Contractor shall submit personnel information and documentation based on site security requirements. Contractor personnel will abide by security policies and procedures as provided by local security officials.

9.3 The Government maintains the right to request removal of personnel whose actions while assigned to this contract clearly conflict with the interests of the Government. The reason for removal shall be documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall assign qualified personnel to any vacancy thus created.

9.4 The Government may provide the contractor with temporary work space at the assessed facility.

9.5 When required, the Government will provide escorts to secure areas or secure facilities being assessed.

10. Information Security

10.1 Classification: Work under this contract is unclassified. The Contractor shall comply with applicable Federal security regulations and procedures during the performance of this task order. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and work products obtained or generated in the performance of this task order.

10.2 Disclosure of Information: Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without written consent of the Contracting Officer.

10.3 Employee Notification: Each contracted individual shall be notified in writing that information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media, or other unauthorized persons or organizations unless the Government has conducted the appropriate security review and granted approval (e.g. posting information to a public website).

11. Special Qualifications (Expertise Requirements) The Contractor shall assign personnel experienced with EAR, ITAR, Office of Foreign Asset Control (OFAC) regulations.

The Contractor shall have excellent skills in writing and technical editing of project documents, plan of actions and milestones, executive-level presentations and technical editing.

The Contractor shall furnish the government with documentation outlining the qualifications of proposed staff. Resume of the contractor lead will be made available. The Contractor shall provide at least 2 weeks advance notice for replacement of staff.

12. Work Space The Government will provide workspace for Contractor personnel as required for task 4.1. For all other tasks work shall be performed at the vendor’s location, unless otherwise agreed upon by all.

For all tasks, the Contractor shall provide all equipment necessary to conduct required duties, including regular video teleconferencing calls.

13. Hours of Work The Contractor shall keep a regular schedule of hours. Regular working hours (typically Monday through Friday between the hours of 0730 and 1600), excluding Federal Government Holidays. Adjustments to this schedule must be coordinated through the COR.

When the Government facility on-site work location is closed due to Federal holidays, off-hours, inclement weather, emergency, or any other reason, the Contractor shall be notified according to the following procedure: COR will contact the contractor lead within 4 hours of being notified the Federal facility is closed. The Contractor shall not work unless authorized by the COR. In the event of a government shutdown, the contractor shall still be permitted to work provided access to government facilities or systems is not required.

14. Period of Performance The initial period of performance is from date of award for a 12-month base period with three (3) one- year option periods the Government may exercise. Options will be awarded by CLIN allowing exercise of selected CLINS for the base and successive option periods. Exercise of options to extend the term of this contract will extend the period of performance through the completion date specified for the option.

However, the total duration of this contract, including the exercise of any options, is not anticipated to exceed 4 years.

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