Statement of Work Mercury Verado Engines.pdf

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Department of State (DoS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy- Nassau, The Bahamas

Mercury Verado Engines and Additional Components for use by the Royal Bahamas Police Force (RBPF) in Support of Counternarcotics

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SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked.

Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Courtney Getachew Title: Contract Specialist E-mail: getachewcw@state.gov

Name: Kelly L. Byers Title: Contracting Officer E-mail: Byerskl@state.gov

Name: Katina Russell Title: Contracting Officer Representative E-mail: Russellkv@state.gov

Item performed and/or delivered at the designated point(s) within the time specified. No exceptions or qualifications.

2.4 CONTRACTOR RELATIONSHIPS

mailto:Byerskl@state.gov

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The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

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SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the U.S. Department of State (DOS). The U.S. Government, through the U.S. Embassy Nassau, is committed to assisting The Bahamas Government in improving the rule of law and increasing citizen security by providing equipment, technology, and training to The Bahamas Royal Police Force. Ensuring their ability to run maritime operations is a key component of this mission.

The INL Section of the US Embassy Nassau, The Bahamas, is responsible for aiding the host government to develop and implement effective counter narcotics, anticrime, and border control programs. INL works closely with US law enforcement agencies to ensure that The Bahamas has the training and the tools needed to combat illicit drug traffic and transnational organized crime.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Nassau) requires eight (8) Mercury Verado Engines and components, as provided in the specifications attached. The engines will enhance security and facilitate interception of illicit trafficking along known smuggling routes into the United States. This support will assist both the United States and Bahamian Governments’ efforts towards confronting transnational criminal activity and illegal trafficking.

The engines will be used by the Royal Bahamas Police Force (RBPF) for counter-narcotics operations and patrols in support of law enforcement missions.

The contractor shall provide all required materials and equipment to supply the INL Nassau/RBPF with engines and components and shall ensure that any required maintenance/warranty/guarantee services are available on the island of New Providence.

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THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW) , Appendix A and Appendix B. No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all Engines and Components is received and accepted by the U.S. Government in accordance with the contract delivery date NLT DD-MM-YEAR (60) calendar days after receipt of award).

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the engines and components in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW. The firm fixed price shall include the engines and components equipment, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

All manuals shall be furnished in English.

3.1 SPECIFICATIONS

1 Pricing Matrix Deliverables Quantity Unit

1 Engines for Boat 1 - Mercury Verado – 400 HP HD 4-Stroke Engines. Of those engines four (4) should be 25" (2 Right, 2 Left); the other four (4) 30" shafts (2 Left and 2 Right)

4.00 Each

2 Additional components for Boat 1 Engines 1 Lot 3 Engines for Boat 2 - Mercury Verado – 400 HP

HD 4-Stroke Engines. Of those engines four (4) should be 25" (2 Right, 2 Left); the other four (4) 30" shafts (2 Left and 2 Right)

4.00 Each

4 Additional components for Boat 2 Engines 1 Lot

Shipping to Nassau, The Bahamas 1 Lot

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3.2 STANDARD SPECIFICATIONS ARE OUTLINED ATTACHED IN APPENDIX A

AND APPENDIX B

3.3 SHIPPING

Ninety (60) calendar days after receipt of award.

3.4 ADDITIONAL REQUIREMENTS

• Warranty - All warranty services shall be fully described & specified in the respective Quotations, pursuant to the Offeror’s GSA Contract/Schedule.

• Provide Factory Warranty – (Contractors to describe all warranty periods with their quotation).

• Contractor performance entails compliance with all applicable requirements/regulations/laws of the

United States Export Administration, and any other US or The Bahamas licensing/governing authorities. Further, performance shall include compliance with, and providing all required licensing to transport, and export the subject equipment.

• Contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes, and other charges. The Price shall be FOB Destination to the specified location in The Bahamas. Items will be donated to the Royal Bahamas Police Force Officials for use in support of the International Narcotic & Law Enforcement Initiatives.

• Fixed- Price must include compliance with all applicable requirements/regulations by the United States Export Administration, and any other US or The Bahamas licensing/governing authorities. Contractors must comply with, or obtain all required licensing to transport, & export the equipment.

• Quoters must demonstrate that any required support services (warranty, maintenance, testing, etc.)

can be provided on-site in The Bahamas (if required), including the ability to provide those services on a timely basis.

• Quotation Submission Requirements - The following must be included in the quotation:

• Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

• Delivery availability time.

4. WARRANTY

In accordance with the Contractor’s proposal, the subject engines equipment shall be covered by the manufacturer’s standard warranty of 12 months without limit of hours.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

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The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

5. PREPARATION FOR DELIVERY

The engines and components shall be clean, in new condition and must be in optimal operating conditions and quality.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The Engines and Additional Components for INL Nassau, will be delivered to the following location:

Shipping Destination: Nassau, The Bahamas

The Bill of Laden must describe each part with the make, model and serial number where applicable.

Consignee: U.S. Embassy Nassau INL Section

Katina Russell/ Kaniella Maycock 42 Queen Street, Nassau

Nassau, New Providence The Bahamas

(242) 322-1181 Attention: INL Office Nassau, The Bahamas Email: Russellkv@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy INL Warehouse INL – Engines and Additional Components Delivery Order #: (provided upon award)

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of The Bahamas, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

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Delivery is FOB Destination – Nassau, The Bahamas.

7. DELIVERY SCHEDULE

All equipment shall be delivered to the address provided above in Section 6 as soon as possible (ASAP) but not later than (NLT) 90 calendar days from receipt of the award notification.

8. PLACE OF DELIVERY

The engines and components equipment shall be delivered to the following address:

INSPECTOR DWAYNE LEWIS & KATINA RUSSELL (PROGRAM SPECIALIST)

ROYAL BAHAMAS POLICE FORCE POLICE TRAINING COLLEGE

THOMPSON BOULEVARD

NASSAU, THE BAHAMAS

(242) 322-1181

Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of The Bahamas in accordance with Section 7, Marking and Submission of Documents, of this contract. The contractor must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C.

2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to follow AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions.

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International

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Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-130; or by the U.S.

Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE OF ENGINES AND COMPONENTS

The inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the destination and once initially functioning. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment and operation.

11. ACQUISITION METHOD

This contract is issued as Firm-Fixed-Price contract.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, local handling, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

• The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

• The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

• The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

• PRICE: unit and extended prices, inclusive of delivery charges.

• DELIVERY DATE: Engines and Components delivered to Government by TBD.

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• DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

• Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

• CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

• PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable engines and components to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

https://orca.bpn.gov/