Statement_of_Work_Loess_Bluffs_NWR_Cleaning.pdf

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STATEMENT OF WORK

JANITORIAL SERVICES TO BE PERFORMED AT

LOESS BLUFFS NATIONAL WILDLIFE REFUGE

1. Scope: This Statement of Work (SOW) defines the effort required to perform Janitorial Services at the US Fish and Wildlife Service, Loess Bluffs National Wildlife Refuge NWR, Headquarters and Visitor Contact Station Building, Biology Building, and Maintenance Shop Building

2. Location: US Fish and Wildlife Service Loess Bluffs National Wildlife Refuge Highway 159 South Mound City, Missouri 64470-0158

3. Period of Performance:

Award will be for a base period of one year with 4 options years to be exercised at the Government’s discretion. The base period of performance is from 2/1/2023 through 1/31/2024.

The four possible option year periods of performance are as follows:

• Option 1: February 1,2024 through January 31,2025

• Option 2: February 1,2025 through January 31,2026

• Option 3: February 1,2026 through January 31,2027

• Option 4: February 1,2027 through January 31 2028

4. Work Schedule:

Janitorial Service to be performed on a weekly basis, day and time to be negotiated with contractor upon award of contract.

The Government will provide all keys for the buildings, which shall not be duplicated. The contractor shall establish methods of ensuring that these keys are not lost or misplaced and are not used by unauthorized persons. Keys will be returned upon completion of the contract.

Contractor personnel will not have guests or visitors accompanying them to the work site.

Cleaning will be provided only by person(s) contracted unless previously approved by the Government’s Administrative Officer.

5. Description of Work Areas:

Headquarters/Visitor Contact Building includes the following:

A 5,700 square foot building which includes a 1,500 square foot tile basement, a 1,300 square foot carpeted auditorium, a 1,600 square foot carpeted display and reception area. The remaining square footage includes 5 offices (carpeted), three separate restroom facilities

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(ceramic tile floors), a small meeting room (carpeted), two building entrance areas (ceramic tile) and a storeroom (carpeted).

Maintenance Shop Building:

For purposes of this contract this building is only the 35 square foot restroom area with tile floor.

Biology Shop Building:

A 270 square foot building which includes a large office area and a restroom area which also includes a shower and all tile floors.

6. Description of Work: The following services will be performed as part of the weekly cleaning, except as otherwise noted:

a. Offices, Hallways, Reception Area, Display Area, Meeting Room, Store Room, and Auditorium: Clean and dust all file cabinets, bookcases, tables, chairs, counters, desks, wipe out microwaves, clean outside surface of refrigerators, including the water and ice dispenser unit, and clean window sills. Spot clean all walls and partition surfaces including light switches, giving a clean and satisfactory appearance. Mop plastic floor protectors. Vacuum all carpeted floors. Empty all wastebaskets. All plexiglass display cases must be cleaned with something that won’t scratch surface (Windex CANNOT be used). Contractor is not responsible for cleaning computers, or any taxidermy (animal mounts) displays that are not encased.

However, all other displays must be cleaned and/or dusted. Clean sink areas in the display room and Auditorium. Clean tables and eating area in Auditorium, sink and counter areas and microwave areas. When cleaning hard surfaces, except for display cases, a disinfectant cleaner will be used.

b. Entry Way: Wash windows (inside and out) dust window ledges, clean door frames, clean brass kick plates, and sweep and mop floors. Outside area of entry ways: sweep sidewalk areas, sweep and clean mats, and knock down cobwebs from entrance areas.

c. Basement Area: Sweep floor, empty trash and wipe down tabletops and counter surfaces with disinfectant cleaner. Special Note: Vacuum stairs and mop floor once a month.

d. Restrooms: Clean, disinfect, and deodorize all stools, urinal, counters and sinks and clean mirrors. Spot clean all walls and partition surfaces including light switches, giving a clean and satisfactory appearance. Sweep and mop floors with disinfectant cleaner. Replace hand towels, soap and toilet tissue as needed. Stool seats to be left in an upright position when done.

e. Maintenance Shop building restroom: Clean, disinfect, and deodorize all stools, urinal, counters, and sinks; clean mirrors. Replace hand towels, soap and toilet tissue as needed.

Stool seats to be left in an upright position when done. Spot clean all walls and partition surfaces including light switches, giving a clean and satisfactory appearance. Sweep and mop floor.

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f. Biology Shop Building: The restroom area: Clean, disinfect, and deodorize all stools, urinal, shower stall, counters, and sinks; clean mirrors. Spot clean all walls and partition surfaces including light switches, giving a clean and satisfactory appearance. Replace hand towels, soap and toilet tissue as needed. Stool seats to be left in an upright position when done.

Sweep and mop floors. The office area: Clean and dust all file cabinets, bookcases, tables, chairs, counter tops and desks, sweep and mop plastic floor protectors.

g. Miscellaneous Items: The janitor’s closet is to be kept clean and organized. Clean drinking water fountains. Wastebaskets to be washed as necessary to be kept clean and sanitized and liners replaced as necessary. All trash is to be removed from all buildings and placed in the dumpster. All window blinds are to be kept dusted and clean. Note: All windows in all buildings are to be cleaned inside and out every other month.

1. Cleaning Supplies and Equipment

The Government (Loess Bluffs NWR) shall provide equipment, tools, materials, and cleaning supplies necessary to provide services including, brooms, mopping equipment, dusting materials, etc. Contractor is to notify in a timely manner, the Administrative Officer about any items that need to be replenished or replaced and any items requiring maintenance.

2. COVID 19 Safety Protocols

The Contractor shall comply with FAR Clause 52.223-99 and all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov. Safer Federal Workforce

7. Quality Assurance: The Contractor shall utilize the attached Quality Assurance Plan (QASP) for Janitorial Services at Loess Bluffs National Wildlife Refuge to maintain a quality program and to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall utilize the plan and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program with plan and any supporting documentation shall be made available to the Government for review upon request.

8. Government Furnished Materials: The government will provide all cleaning equipment and necessary supplies as needed.

Primary Contact: Joanna Jordan, Joanna_jordan@fws.gov 816/261-8927, cell 660/442-5754, ext 12 (office) https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.saferfederalworkforce.gov%2F&data=05%7C01%7Cjoanna_jordan%40fws.gov%7C491ed9df7ad5449ba81108dad7d71283%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C638059615966191901%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=JCwOBFeHl1MA2kyT7h7OFkZM5NzVzFfIZ1iW2Q6Getk%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.saferfederalworkforce.gov%2F&data=05%7C01%7Cjoanna_jordan%40fws.gov%7C491ed9df7ad5449ba81108dad7d71283%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C638059615966191901%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=JCwOBFeHl1MA2kyT7h7OFkZM5NzVzFfIZ1iW2Q6Getk%3D&reserved=0 mailto:Joanna_jordan@fws.gov

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Secondary Contact: William Kutosky, William_kutosky@fws.gov 660/442-5754, ext 13 (office)

720/930-1375 (cell)

9. Other requirements: Contractor must be bonded and insured. A weekly checklist is to be completed showing all work done and work will be inspected at least once a month by the customer to insure it complies with the Scope of Work. Corrective Measures for deficiencies found will be addressed by contractor within 48 hours of notice.

CONTRACTING POC: Renee Babineau, Contract Specialist, (404) 679-7349, Renee_Babineau@fws.gov mailto:William_kutosky@fws.gov

7. Quality Assurance: The Contractor shall utilize the attached Quality Assurance Plan (QASP) for Janitorial Services at Loess Bluffs National Wildlife Refuge to maintain a quality program and to ensure custodial services are performed in accordance...