Statement of Work_LN2.pdf

FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Liquid Nitrogen (LN2) Deliveries for the National Institute on Aging (NIA) Intramural Research Program (IRP)

Statement of Need, Purpose, and/or Objective:

The purpose of this requirement is to provide an efficient Liquid Nitrogen (LN2) Delivery service that must be adequate to the needs of the National Institute of Aging (NIA), IRP located in Baltimore, MD. The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW).

Background Information:

The National Institute on Aging (NIA), one of the 27 Institutes and Centers of NIH, leads a broad scientific effort to understand the nature of aging and to extend the healthy, active years of life.

The Intramural Research Program (IRP) of the National Institute on Aging (NIA) provides a stimulating setting for a comprehensive effort to understand aging through multidisciplinary investigator-initiated research, in this regard.

Period of Performance:

This is an IDIQ Contract with a 5-year ordering period starting September 30, 2023

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

• Contractor is to provide rental LN2 dewars including but not limited to: LN25 (LIN 21-25 liters, Liquid Nitrogen (LN2CCF) 100 cu. ft., LN50 (LIN 36-50 liters), RLN 148 (Liquid Nitrogen 148 Liters) RLN 160 (Liquid Nitrogen VL 160 Liters), RLN240 (Liquid Nitrogen 240 Liters RB), RLN240DG (Liquid Nitrogen 240 Liters RB), and RLN364 (Liquid Nitrogen 230 Liters).

• NIA-owned dewars: Contractor is to refill Liquid Nitrogen for NIA/IRP customer-owned dewars located at the BRC Building, 251 Bayview Blvd., Baltimore, MD 21224 loading dock and Triad Building, 333 Cassell Drive, Baltimore, MD 21224 loading dock as follows:

o 60 liters o 160 – 240 liters

• Contractor is to make deliveries for new tanks/refills existing tanks the following Tuesday or Thursday from the time ordered (via telephone and/or online) by NIA representative between 8:30am-4:00pm.

• Dewars are to be placed in designated area on loading dock as not to block entry doors nor evacuation exit routes.

• The service is to include cylinder usage fees; TCF Tank Connection fees; normal, next-day with no additional charges; and no monthly hazmat or rental fees.

• The service is to include emergency deliveries, when requested by NIA representative, and emergency delivery fees apply to same day delivery on evenings, weekends, and holidays.

• For emergency orders placed by 12:00 PM (noon), emergency deliveries are to be received by the NIA no later than 5:00PM on the same day the order was placed. For emergency deliveries placed after 12:00 PM (noon), emergency deliveries are to be received by the NIA no later than 10:00 AM the next day (i.e. day after the order was placed).

• Removal of empty, rented dewars: During each delivery, contractor shall remove all empty dewars stored in the BRC building, Loading Dock at 251 Bayview Blvd., Suite 100 and at Triad Building, 333 Cassell Drive, Room 1902 and returned to vendor.

• Under FAR Part 23, the applicability of Occupational Safety pertains to this acquisition under Subpart 23.3 "Hazardous Material Identification and Material Safety Data". The contractor is required to follow OSHA's Globally Harmonized System (GHS).

• Upon the end of the period of performance, NIA may use connected liquid nitrogen tanks until emptied. Due to the possible timing of emptying connected tanks, NIA may coordinate return of such tanks up six (6) months following the end of the period of performance.

Specific Requirements:

Rented Dewars: each vessel must go through a pre-fill inspection to validate that it is safe for filling and transporting; including but not limited to validating wheels are not damaged. Any problems found during this check are corrected before the liquid can go into service. Vendor must verify with the manufacturer that not only are the wheels operating at their full capacity but also that the dewars do not exceed the weight capacity for that vessel. All replacement parts must meet or exceed specific weight standards and tolerances.

GOVERNMENT RESPONSIBILITIES

NIA will grant the incumbent access to the second floor of the Biomedical Research Center (BRC) building, loading dock, 251 Bayview Blvd., Suite 100 and Triad Building, 333 Cassell Drive, loading dock both located in Baltimore, MD 21224. Contractor will be escorted at all times while making deliveries inside the Biomedical Research Center.

DELIVERY OR DELIVERABLES

The vendor is to provide the requested cryogenic liquids/dewars upon NIA’s request.

OTHER CONSIDERATIONS

Key Personnel:

Delivery personnel should be trained in the proper handling of cryogen liquids/dewars. This training should meet or exceed OSHA training standards. All deliveries must be in accordance with current federal, state and local regulations.