STATEMENT OF WORK - Library.docx

STATEMENT OF WORK

FOR

Book Lease and Protected Paperback Book Purchase Plans

Prepared by

20 FSS/ FSDL

18 June 2026

Section 1. Scope/Description of Work.

The Contractor will supply new adult fiction, Nonfiction and Protected Paperback books to the Shaw AFB Library, in accordance with this Statement of Work.

1.1. Specification of work/data requirements.

The Contractor shall provide a monthly report to the library which the reports include previous balance, total order, cancellation credit, adjustment (return), and current balance.

The report shall be delivered via email to sinok.winter@us.af.mil no later than the 3rd business day of each month. The account status information should be available via the contractor’s ordering system

1.2. Description of deliverable products/services.

1.2.1. Adult Books

· The Contractor shall lease a “new” book is defined as a book that has not been previously circulated and has been published within the last twelve (12) months. 25 books per month (25 books if the books are under $27 each, 12.5 books if the books are $27.01 to $ 37 per book)

· The Contractor shall allow up to a leased inventory level of 500 books in the collection

· The Contractor shall allow the library to select which books to acquire each month

· The Contractor shall allow the library to order prepublication up to 3 months ahead of publication and from the weekly NYT best sellers lists

· The Contractor shall replace a book with a new book free of charge if it becomes water damage, torn pages, and broken spine damaged within the first six months

· The Contractor shall allow the library to keep 7 books per month (30% of 25 books equal 7 books/month) for permanent collection

· The Contractor shall allow the library to claim up to 10 % of annual inventory book shipments claimed to cover lost and stolen books

· The Contractor shall allow the library to purchase or return books at any given time

· The Contractor shall provide prepaid labels for the return of lease books

1.2.2. Paperback Books

· The contractor shall allow the library to select paperback books with a total value not to exceed $160 per month.

· The Contractor shall allow the library to select which books to acquire each month

· The Contractor shall replace a book within six months of ordering if it is water, torn pages, and broken spine damaged or defective

· The Contractor shall reinforcement to extend the shelf life for paperback books

· The Contractor shall allow the library to order one-month pre-publications and 18 months previous publications

· The Contractor shall allow the library to keep all books

Section 2. Location of Work, Period of Performance, all key participants.

Books will be delivered to the Shaw AFB Library directly, via UPS, FEDEX Ground or the Postal Service. Shipping and standard cataloging and processing are included in the subscription price.

Section 3: General Information.

3.1. Contractor responsibilities.

· The Contractor is responsible for providing accurate invoices in a timely manner

· The Contractor is responsible for ensuring all shipments are properly packaged to prevent damage during transit

· The Contractor is responsible for responding to library inquiries within 2 business days

3.2. Hours of Operations.

Normal hours of 0900 through 1700, Monday through Thursday, Friday 0900 through 1900, Saturday 1000 through 1400. Excluding US Government holidays.

3.3. Recognized Holidays.

3.3.1. Shaw AFB recognizes the following holidays:

NOTE: Any of the above holidays falling on Saturday will be observed on the proceeding Friday. Holidays falling on a Sunday will be observed on the following Monday.

3.4. Base Closure.

3.5 PASS and Registration Items

The contractor shall ensure the pass and registration items required for contract performance are obtained for employees. The contractor must coordinate with the contract POC to submit an initial request for installation identification to 20th Security Forces Squadron, no later than one (1) week following contract award. Furthermore, Contractor must coordinate with the contract POC fourteen (14) days prior to individuals requiring entry to installation. This is achieved when the contractor submits to the contract POC completed forms with Subject line “Contractor(s) needing access to Shaw “, for each individual employee requiring access, for the period of contract performance. This form is provided as “Attachment 2 Shaw AFB Access Request for Contractors.” All forms will be filled out in their entirety and sent to the contract POC at least (21) days before the start of the project. These forms will be coordinated by email with Shaw Air Force Security Forces and in turn coordinated with the contractor’s representative. An updated listing shall be provided when an employee's status or information changes. Contractors cannot sponsor other contractors on base. Only government employees (military or civilian) are authorized to sponsor contractors.

NOTICE: All contract employees shall submit to a criminal background check accomplished by Shaw Air Force Security Forces prior to the employee being issued base access credentials. Requested information shall be submitted by completing the aforementioned form on each individual person requiring access. Failure to submit requested information as indicated can result in denial or delay of issuing base access credentials. “ Section 4. Applicable Performance Standards/Documents.

· Industry standards for book quality and binding

· Standards for packaging and shipping