Statement_of_Work_-_KALA_FY26_Bulk_Diesel_Fuel_pdf.pdf

STATEMENT OF WORK STATEMENT (SOW)

FOR

BULK DIESEL FUEL ACQUISITION & DELIVERY

TO

Kalaupapa National Historical Park Kalaupapa, Molokai, Hawaii

26 March 2026

Prepared by

National Park Services (NPS)

Pacific Western Region (PWR) – Interior Region 12

1.0 DESCRIPTION OF SERVICES

Kalaupapa National Historical Park is located in an isolated setting midway along the north shore of the island of Molokai, in the State of Hawaii. The peninsula is a relatively flat lava plateau approximately 2¼ miles wide that extends outward from a 2,000-foot sea cliff. Access to Kalaupapa is limited to a 3⅛-mile foot trail traversing a steep cliff face, small commercial aircraft, or small ocean vessels. Making deliveries for large equipment, vehicles and bulk materials difficult to deliver. The park is unique among units of the National Park System because it remains home to an active community of individuals affected by Hansen’s disease, whose privacy, dignity, and respect are strictly protected.

The National Park Service (NPS) requires the purchase and delivery of bulk diesel fuel to Kalaupapa. The Contractor shall provide these services in coordination with the NPS’s annual round-trip barge sailing between Honolulu and Kalaupapa, Hawaii, which typically occurs once per year in July or August.

1.0.1 BACKGROUND

Nearly all supplies needed to sustain the park and the Kalaupapa community, ranging from food and fuel to equipment and other essential goods, are delivered by barge once per year. The annual Kalaupapa barge is a critical supply link for receiving the materials needed to support operations and the community throughout the year. The barge typically arrives to Kalaupapa on a Saturday at approximately 7:00 a.m. and departs later that same afternoon, at approximately 5:00 p.m.

1.1 SCOPE OF WORK

Contractor services consists of the following:

1.1.1 TASK 1: PURCHASE AND DELIVERY OF BULK DIESEL

The Contractor shall furnish and deliver up to 2,000 gallons of Ultra Low Sulfur Diesel (red dyed, off-road) fuel in fuel trucks to Young Brothers (YB) Piers 39/40 in Honolulu on the specified date and time scheduled between July and August. This date will be referred to as the barge loading date in Honolulu and will be provided to the Contractor following contract award or once the barge sailing date has been officially confirmed.

The Contractor shall also provide a qualified fuel truck operator in Kalaupapa to transport and dispense the diesel fuel into NPS-owned above ground fuel tanks at two (2) designated locations.

1.1.1.1 TASK 1: ADDITIONAL DETAIL 1

The Contractor shall be responsible for providing all labor, travel, materials, supplies, supervision, permits, licenses, insurance, and equipment necessary to perform these services. The Contractor shall also complete, verify, and sign all required manifest and shipping documents associated with the round-trip shipment of the fuel trucks. These documents shall be provided to the Contractor in advance and should be completed and provided at the time the fuel trucks are delivered to YB Piers 39/40 in Honolulu on the scheduled barge loading date.

Truck operators shall fly or hike into Kalaupapa and arrive no later than 9:30 a.m. on barge day.

Upon arrival, truck operators shall retrieve the fuel trucks from the Kalaupapa Pier and deliver fuel to: (1) the Pump House fuel tanks, located approximately 3 miles from the Kalaupapa Pier, and (2) the Facility Management fuel tank, located approximately 1 mile from the Kalaupapa Pier. Truck operators will be escorted to these locations by an NPS representative assigned for barge day. All roadways to these locations are accessible to vehicles and equipment.

Upon completion of fuel deliveries at both locations, truck operators shall return the fuel trucks to the Kalaupapa Pier for check-in for the return barge sailing from Kalaupapa to Honolulu. The truck operator shall complete, verify, and sign all required manifest and shipping documents associated with the return shipment of the fuel trucks to Honolulu.

After the fuel trucks have been checked in for the return barge sailing, truck operators shall fly back to Oahu. The Contractor may retrieve the fuel trucks in Honolulu at YB Piers 39/40 on the next business day following barge day.

1.1.1.2 TASK 1: ADDITIONAL DETAIL 2

The fuel trucks must meet the access and loading restrictions associated with the Kalaupapa barge and the fuel tank delivery locations. Each fuel truck shall be a tandem-axle vehicle with an overall length not to exceed 30 feet. These limitations are necessary due to the restricted space available for maneuvering, loading, and unloading on and off the barge at the Kalaupapa Pier.

The Contractor shall provide to the NPS, after contract award, the Gross Vehicle Weight Rating (GVWR) and the full dimensions (length x width x height) for each fuel truck proposed for use under this contract, along with the associated license plate number, Vehicle Identification Number (VIN), and color of vehicle. This information is required for barge manifesting purposes and to ensure compliance with annual sailing deadlines, loading requirements, and available deck space/capacity for the round-trip barge service. The Contractor shall submit this information by the date specified by the Government to allow sufficient time for coordination with the barge carrier.

Commercial airline service to Kalaupapa is limited. The commercial carrier that regularly services Kalaupapa typically offers only one scheduled morning flight into or out of the settlement on Saturdays, originating from Hoolehua, Molokai, or Honolulu, Oahu. There are no regularly scheduled commercial flights into or out of Kalaupapa on Saturday afternoons or evenings. The Contractor shall be responsible for making all arrangements for travel into and out of Kalaupapa on barge day. Access may be arranged by commercial or chartered flight, or by use of the Kalaupapa Trail, as appropriate. The Contractor shall ensure that truck operators arrive in Kalaupapa no later than 9:30 a.m. on barge day and depart only after the fuel trucks have been checked in with YB for the return sailing to Honolulu. The Contractor shall provide to the NPS the legal first and last name and contact information of the truck operators entering Kalaupapa for visitor permit approvals as required by DOH. The Contractor shall submit this information by the date specified by the Government to allow sufficient time for permit coordination.

There are no food services or retail stores available at Kalaupapa for visitor or contractor use.

Contractor personnel are responsible for bringing all required food and personal provisions for their entire visit and must remove any remaining provisions upon departure.

1.1.4 Permits, License & Insurance

The Contractor shall be responsible for obtaining and holding all the necessary permits, licenses and insurance required to accomplish these services.

1.2 CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

1.2.1 CONTRACTOR-FURNISHED EQUIPMENT

The Contractor shall provide and maintain all vehicles and equipment necessary to perform the requirements of this contract. The Contractor may perform cleaning, minor repair, and other normal maintenance requirements of equipment on site. Contractor equipment shall be maintained to present a neat, professional appearance. Contractor equipment shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

All vehicles and equipment used in the performance of this contract shall be in good operable condition. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The Contracting Officer (CO) or COR may inspect the Contractor’s equipment at any time while on government property and may direct the removal of any unsafe or unusable equipment from those locations.

The Contractor shall provide adequate numbers of vehicles and equipment items to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment is deemed unsatisfactory or down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

2.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government shall provide the following:

The NPS will request the necessary permits from the Hawaiʻi Department of Health (DOH) as the sponsoring agency for the Contractor.

The NPS will provide transportation for truck operators between the Kalaupapa Airport or the Kalaupapa Trail and the Kalaupapa Pier.

The NPS will provide round-trip barge transportation for fuel trucks between Honolulu and Kalaupapa, Hawaii, at no additional cost to the Contractor.

The NPS will provide access to fresh drinking water and restroom facilities. The Contractor shall bring their own reusable drinking water container or flask.

3.0 GENERAL INFORMATION

3.1 DAYS AND HOURS OF OPERATION: KALAUPAPA NATIONAL HISTORICAL PARK

The Contractor shall perform this service in conjunction with the NPS’s once per year, round trip barge sailing between Honolulu and Kalaupapa, Hawaii, which occurs once each year in July or August.

3.2 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY – RESERVED

3.3 CONTRACTOR RESPONSIBILITIES

3.3.1 SITE VISIT APPROVAL

A site visit may be provided upon request. Interested parties shall contact the Point of Contact (POC) to arrange access to the site. The Contractor shall be responsible for all travel costs and arrangements associated with the site visit. The Contractor shall provide the legal first and last names and contact information for all personnel entering the settlement to the POC at least four

(4) business days prior to arrival to allow for permitting approval by the DOH.

3.4 CONTRACTOR PERSONNEL

The Contractor shall ensure that all personnel, including contractors, subcontractors, and vendors, entering or working within the park are familiar with and comply with all applicable park regulations. Law enforcement rangers may intervene if unsafe or unlawful activity is observed.

For projects at Kalaupapa, the Contractor shall comply with all applicable Kalaupapa Settlement Rules.

The Contractor shall be responsible for safeguarding all Government-furnished equipment, information, and property provided for Contractor use. At the close of each work period, all Government facilities, equipment, and materials shall be properly secured.

3.4.1 CONTRACTOR PERSONNEL APPEARANCE

Contractor personnel shall present a neat and professional appearance at all times. Personnel shall be easily recognizable while performing work under this contract. This shall be accomplished through the use of distinctive clothing, outerwear, or hats bearing the company name or logo. The color or design of such items shall allow personnel to be readily identified for safety and security purposes.

All Contractor personnel shall remain fully clothed while performing services under this contract.

For purposes of this contract, “fully clothed” means wearing, at a minimum, a shirt or T-shirt, trousers, closed-toe shoes, and any required personal protective equipment. Contractor personnel shall not wear clothing displaying profane, offensive, sexually explicit, discriminatory, or otherwise inappropriate language, images, or messaging while performing work under this contract or while present within Kalaupapa National Historical Park. Clothing and personal appearance shall reflect a professional standard appropriate to the park setting and the Kalaupapa community.

3.4.2 EMPLOYEE RESTRICTIONS

The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.5 CONTRACTOR MANPOWER REPORTING – RESERVED

3.6 INSTALLATION SECURITY AND ACCESS REQUIREMENTS

The Contractor shall contact the COR and CO for guidance regarding installation security and access requirements. Kalaupapa remains home to persons affected by Hansen’s disease, whose privacy, dignity, and respect are strictly protected in accordance with DOH rules and restrictions.

A set of settlement regulations applies to all visitors and contract workers entering Kalaupapa. All

Contractor personnel must be sponsored into the park under a valid permit at least four (4) business days in advance in order to meet access requirements established by DOH policies and procedures.

All Contractor personnel shall acknowledge by signature that they have read, understand, and will comply with these regulations.

There is no food available for purchase in Kalaupapa. Contractor personnel shall be responsible for bringing all necessary food and personal provisions and for removing any remaining provisions upon departure. Lodging, when available, is limited and coordinated through State and Federal administrations.

Regular, scheduled passenger air service to Kalaupapa is limited and is typically available only through Mokulele Airlines.

3.7 SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall immediately provide a verbal report to the CO and COR for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

3.8 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION.

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

3.9 CONTRACTOR QUALIFICATION

The contractor shall be responsible for complying with all Federal, State and Local requirements for waste disposal and any other service activities made under this effort. The contractor shall possess all appropriate licensing for the service which is being provided. The contractor shall be responsible to ensure sub-contractors possess the appropriate licensing for the sub-contracted service activities provided.

3.10 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER’S

REPRESENTATIVE (COR) (QUALITY ASSURANCE PERSONNEL).

The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

3.10.1 POINT OF CONTACT

The POC for this contract is Edward English. The POC monitors all technical aspects of the contract and assists in contract administration The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications:

monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the POC, a copy of which is sent to the Contractor, states the responsibilities and limitations of the POC, especially with regard to changes in cost or price, estimates or changes in delivery dates. The POC is not authorized to change any of the terms and conditions of the resulting order.

4.0 INVOICING AND PAYMENT

Invoicing and payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP) at www.ipp.gov.

The Contractor shall invoice the NPS based on the actual number of gallons of fuel delivered and dispensed under this contract. Payment will be made only for the actual gallons delivered to the designated NPS fuel tanks. The invoice shall clearly identify the date of delivery, delivery location(s), and the total number of gallons delivered to each location. The invoice and supporting delivery tickets or other delivery documentation shall be uploaded in IPP with the payment request at the time of submission.

5.0 APPENDICES

The Government will make all of the listed documents, forms, references and report formats directly addressed within this Performance-Based Work Statement available. Supplements or amendments to the below listed materials from any organizational level may be issued during the life of the contract.

When notified by the CO, the Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions – Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the Government to performance in accordance with such change, at no increase in contract price.

APPENDIX A – Map of Kalaupapa and delivery locations to NPS above ground storage tanks.

APPENDIX B – Attachment B: Instructions for Application for Visitor Permit Rules and Regulations Governing all Visitors to Kalaupapa Settlement and Liability Waiver.