Statement of Work Janitor Carts.pdf

STATEMENT OF WORK

Eastern Oklahoma VA Health Care System

Janitor Carts

At the new Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide and deliver Janitor carts and associated accessories, to support Environmental Management Service (EMS) operations at the new Tulsa VA Medical Center. The contractor shall supply all carts, drawers, towers, accessories, and related components in accordance with this Statement of Work, in a cost-effective, efficient, and safe manner, while in accordance with the VA Mission.

BACKGROUND: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non-medical existing facility to be the new Tulsa VA Medical Center (VAMC). This Activation project requires housekeeping/Janitorial Carts and accessories. Currently none of this equipment is in this facility. Delivery is to occur at an offsite warehouse so that it can be installed once the facility is under VA control. Installation is NOT included in this SOW.

LOCATION: Product Delivery: James Moutain Inhofe VAMC, 440 S Houston Ave Tulsa Ok 74127, Please coordinate delivery with the POC Dylan Byrd EMS Supervisor.

PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires the Contractor to deliver the products no earlier than May 1, 2026, and no later than August 1, 2026.

SCOPE: EOVAHCS requires a contractor to provide products that meet or exceed the physical, functional, and performance of the listed salient characteristics in the following sections and cutsheets. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied. OEM part numbers/references, in the salient characteristics’ sections are used as a basis of design and are provided to convey the minimum standard characteristics.

SALIENT CHARACTERISTICS

Contractor is required to provide the following products, brand name or equal, at the location outlined in this SOW.

Equipment Requirements

1. Housekeeping Cart – 22 Each Example of Acceptable Product: Medline MIYO Housekeeping Cart Model: MPHMCPLUS1-2

Required minimum features:

Double-tower configuration: one collection tower and one storage tower.

Large extension base to support additional bucket platform or tools.

Locking 6-gallon drawer for secure storage of chemicals and supplies.

Lockable towers for secure containment of personal items, chemicals, trash, and equipment.

Precision-engineered copolymer components that are lightweight, durable, and easy to clean.

Material must be resistant to denting, rusting, and degradation from disinfectants.

Cart must operate quietly: components shall be approximately 30% quieter than metal equivalents.

Silent-close dome lids utilizing hydraulic pistons.

High-maneuverability polymer swivel casters designed for silent motion.

Compatible with MIYO accessory system (bag holders, covers, shelves, clips, vacuum holder, buckets).

Designed for EVS/EMS healthcare operations including disinfectant exposure and high-impact use.

2. Accessories – Quantities for 22 Carts (All accessories require brand name or equal, meeting functional equivalency.)

A. Bag Holder Frame – 22 Each Example of Acceptable Product: MPHMCP8161115 Compatible with MIYO cart frame.

Provides secure hanging for waste bag systems.

B. 32-Gal Trash Bag w/ Grommet & Zipper, Yellow – 22 Example of Acceptable Product: MPHMCAT0180C Must include grommet system and zipper for secure waste containment.

C. Bag Cover with Lockable Compartment – 22 Example of Acceptable Product: MPHMCP2909955 Lockable lid/cover to secure waste or linens.

Designed for healthcare and environmental control.

D. Shelving Set (Set of 2 / split-shelf option) – 110 Example of Acceptable Product: MPHMCP1229900 Must be able to install as a single shelf or two half shelves.

E. Clip Handle Holder – 164 Example of Acceptable Product: MPHMC60072U For securing mop/broom handles on cart tower.

F. Mop Handle Clip – 164 Example of Acceptable Product: MPHMC SM00250U Rigid back with flexible face; compatible with MIYO slots.

G. Extension Base for Additional Bucket Platform – 22 Example of Acceptable Product: MPHMCP165000U Expands utility platform for mopping system components.

H. Vacuum Cleaner Holder – 22 Example of Acceptable Product: MPHMCR218085 Must support attachment of portable vacuum units.

I. Top-Down Charging Bucket, 2-Gal (Blue) – 22 Example of Acceptable Product: MPHMCSE1308B For pre-moistened microfiber charging workflow.

J. Lid for 2-Gal Charging Bucket – 22 Example of Acceptable Product: MPHMCP1108E Must provide hermetic seal for infection control.

WARRANTY OF EQUIPMENT: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires advance payment.