STATEMENT OF WORK_High Reaches_Public.pdf

CUI

STATEMENT OF WORK (SOW)

PREVENTIVE MAINTENANCE, INSPECTION, AND REPAIR FOR AERIAL LIFTS

452 MAINTENANCE SQUADRON, MARCH AIR RESERVE BASE, CA

Part 1: GENERAL INFORMATION

1. GENERAL:

This is a non-personnel services contract to provide recurring inspections and maintenance for the following five (5) aerial lifts for the 452d Maintenance Squadron (452 MXS):

• One Genie S-80X High Reach (Serial# S80X13-10285)

• One JLG 1250AJP High Reach (Serial# 0300123488)

• One JLG 800S High Reach (Serial# 0300105418)

• Two JLG 2646ES Scissor Lifts (Serial# 0200158701 and 0200158552)

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, additional facilities, transportation, and all other non-personal services necessary to perform frequent, annual, preventive maintenance, and repairs as required on the five (5) aerial lifts listed above. The contractor shall perform all services to the standards set forth in this contract and in accordance with each manufacturer's specific guidelines.

1.2 Background:

In accordance with each manufacturer's instructions, the specified aerial lifts require frequent, annual, and preventive maintenance. Repair work includes the reprocessing or replacement of parts or materials which have deteriorated and could not have been corrected through maintenance servicing. Repairs may be identified during routine maintenance service or as an on-call service.

1.3 Objectives:

• Frequent inspections accomplished quarterly, or as specified by the manufacturer for each piece of equipment.

• Annual inspections and load tests are accomplished for each piece of equipment every year.

• Preventive maintenance accomplished as specified by each manufacturer.

• Repairs accomplished as required.

1.4 Scope:

The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform frequent inspections, annual inspections, load tests, preventive maintenance, and repairs as required on the five (5) aerial lifts identified in Section 1.

• Inspections and Preventive Maintenance: The contractor shall perform quarterly frequent inspections, annual inspections, and preventive maintenance on each of the five (5) aerial lifts in accordance with the respective manufacturer's guidelines and service manuals. The contractor shall provide all consumable parts/materials necessary for performing such services.

• Load Test: The contractor shall perform a load test for each applicable aerial lift during its annual inspection, in accordance with commercial practices that meet the manufacturer's specifications.

The contractor shall affix an inspection sticker stating the month and year of the inspection and stencil the next load test due date on each piece of equipment.

• Repairs: The contractor shall furnish parts specified by the manufacturer or of equal quality. Only new, standard parts shall be used. The contractor shall replace broken, worn, or unserviceable parts identified during scheduled maintenance or inspections. For on-call service requests, the contractor shall dispatch an engineer within 72 hours of notification. If a repair cannot be made at the time of response, the contractor will take immediate measures to ensure safety and submit a deficiency report within five (5) calendar days.

• If the estimated repair cost is below $2,500.00 (including labor, material, and parts), the

Government Representative will notify the contractor to proceed immediately.

• If the estimated repair cost exceeds $2,500.00, the contractor shall not commence work until a notification is provided by the Contracting Officer.

• Reports: The contractor shall submit inspection, preventive maintenance, and load test reports to the Government Representative within 15 business days after completion. Deficiency and repair reports shall be submitted within five (5) calendar days of findings or work completion, respectively, as detailed in the original PWS.

1.4.1 Additional Repair Cost

In the event that additional repairs beyond the scope of routine maintenance are required for the High

Reach equipment during the Period of Performance, the Contractor shall submit a detailed cost proposal to the Contracting Officer. Upon review and approval, a formal contract modification will be executed to fund the additional repair costs, subject to the availability of funds.

1.5 Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years.

1.6 General Information:

(Sections 1.6.1 through 1.6.10, and 1.6.12 through 1.6.17 remain as written in the original document, covering Quality Control, Quality Assurance, Holidays, Hours of Operation, Place of Performance, Contract Type, Security, Post Award Conferences, COR, and other administrative clauses.)

1.6.11 Key Personnel:

The following personnel are considered key personnel by the government: Qualified Aerial Lift

Mechanic. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager or an alternate shall be available between 0600-1500, Monday through

Friday, except Federal holidays.

Qualifications for all key personnel are listed below:

A qualified equipment mechanic is a person who, by possession of a recognized degree, certificate, extensive knowledge, training, or experience, has successfully demonstrated the ability and proficiency to service, repair, and maintain the subject Genie and JLG product models listed in this SOW.

1.6.12 Reports:

The contractor shall submit inspection, preventative maintenance, and load test reports to the Government

Representative within 15 business days after the date of actual performance and shall contain the following information at a minimum:

(1) Date work started

(2) Who performed the service

(3) Description and method of service performed

(4) Inspection, maintenance, and load test data

(5) Recommendation for effective maintenance and operation

(6) Work completion date

(7) Signature of contractor representative

In the event that the contractor identifies needed repairs during maintenance services, the contractor shall immediately inform the Government Representative and take temporary measures to ensure safety and to minimize/ prevent further damages to the high reach. Additionally, the contractor shall submit a deficiency report within five calendar days of the findings. The deficiency report shall include at a minimum of the following information:

(1) Finding date of failure

(2) Description of failure (pictures, drawings, etc.)

(3) Justification (what will happen if repair is not accomplished)

(4) Description of repair work

(5) Material list and man-hours for repair

(6) Proposed repair schedule

(7) Cost estimate for repair work

(8) Submission date of the report with contractor representative’s signature

The contractor shall prepare and submit a written report within five calendar days after the repair is accomplished. This report shall include:

(1) Date, time, and repair service performed, including step by step process

(2) Photographs showing deficiencies and repair performed

(3) Results of follow-on inspection, testing, and certification

(4) Repair material and labor cost, including man-hours

(5) Submission date of report with contractor’s representative’s signature

1.7 Period of Performance

The period of performance shall be for one base year with four-year options after contract award.

1.8 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control plan is to be delivered to the Contracting Office and Government

Representative within 30 days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his

QC system

1.9 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable rate.

1.10 Hours of Operation

The contractor is responsible for conducting business between the hours of 0700-1600 Monday thru

Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.11 Place of Performance

The work to be performed under this contract will be performed at the 452d MXS, building 2312, March ARB, California as required to perform maintenance and inspection requirements. If extenuating circumstances dictate the need for additional facilities or transportation of the High

Reaches, the contractor will be responsible for furnishing additional facilities or transportation as needed.

1.12 Security Requirements

1.12.1 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.12.2 Key Control

The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued by the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The contractor shall immediately report any occurrences of lost or supplicate keys to the contracting officer.

1.13 Special Qualifications

The contractor is responsible for ensuring all technicians are qualified to perform their applicable tasks outlined in this SOW. Contractor must be able to adhere to any and all prescribed checklists for maintenance and inspection of the equipment listed in this contract.

1.14 Post Award Conference/Periodic Progress meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will appraise the contractor of how the government views the contractor’s performance and the contractor shall appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contacting Officer Representative (COR)

The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor contractor’s performance and notifies both the contracting officer and contractor of any deficiencies , coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16 Key Personnel

The following personnel are considered key personnel by the government: High Reach mechanic. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1600, Monday thru

Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are as follows: JLG Industries, Inc. recognizes a qualified JLG equipment mechanic as a person who, by possession of a recognized degree, certificate, extensive knowledge, training, or experience, has successfully demonstrated the ability and proficiency to service, repair, and maintain the subject JLG product model.

1.17 Identification of Contractor Employees

All contract personnel attending meetings, answering Government Telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.18 Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of

Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2: DEFINITIONS & ACRONYMS

2.1 DEFINITIONS:

• CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime contractor.

• CONTRACTING OFFICER: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

• CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

• DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

• DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

• KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

• PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

• QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

• QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

• QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

• SUBCONTRACTOR: One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

• WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

• WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

Acronym Definition

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

Appendix A: Frequent Inspection Checklists

Checklist A-1: JLG 1250AJP & JLG 800S (Boom Lifts)

Category Inspection Point Status

(Y/N/C/NA)

Functions &

Controls

All controls return to neutral/off when released.

Emergency stops at ground and platform are functional.

Footswitch operates properly.

All function and speed cut-outs operate correctly.

Auxiliary power/manual descent system functions.

Platform Assembly Platform is secure; gate opens and latches properly.

Guardrails and floors are secure and undamaged.

Lanyard anchorage points are secure and labeled.

Boom Assembly Boom sections are free of damage, distortion, and wear.

Wear pads, covers, and shields are secure and undamaged.

Cables, hoses, and power track are properly routed, free of chafing and leaks.

Turntable Turntable bearing and swing drive are secure and properly lubricated.

No missing bearing bolts or signs of looseness.

Chassis Tires are properly inflated, free from damage/wear.

Oscillating axle operates and locks out correctly.

Wheel rim nuts are torqued properly.

Power & Hydraulic Engine oil, coolant, and fuel levels are correct.

Hydraulic fluid level is correct; system is free of leaks.

All electrical connections are tight and free of corrosion.

Manuals & Decals Operator/Safety Manual and ANSI/SIA Manual are in the storage box.

All safety and instructional decals are in place and legible.

Checklist A-2: Genie S-80X (Boom Lift)

Category Inspection Point Status (Y/N/C/NA)

Functions & Controls Check all controls for proper function and return to neutral.

Test Emergency Stop buttons (platform and ground).

Verify footswitch operation.

Test auxiliary power unit.

Platform Assembly Platform, gate, and guardrails are secure and undamaged.

Lanyard attachment points are secure.

Boom Assembly Inspect boom sections for damage or wear.

Check wear pads for damage and proper clearance.

Inspect wire ropes and sheaves for kinks, broken strands, or wear.

Turntable Check turntable bearing bolts for proper torque.

Check swing drive gear for lubrication and damage.

Chassis Check tires for damage, wear, and proper pressure.

Verify drive and steer functions.

Power & Hydraulic Check engine fluid levels (oil, coolant).

Check hydraulic oil levels and look for leaks.

Check battery connections and fluid levels.

Manuals & Decals Manuals are present in the weather-resistant storage box.

All decals are legible and in place.

Checklist A-3: JLG 2646ES (Scissor Lifts)

Category Inspection Point Status (Y/N/C/NA)

Functions & Controls Controller operates correctly; all functions are smooth.

Emergency stop buttons (platform and ground) are functional.

Pothole protection system deploys and retracts correctly.

Platform Assembly Platform extension deploys and locks correctly.

Guardrails and chain/gate are secure and functional.

Scissor Assembly Scissor arms, pins, and bushings are free of damage/wear.

Check for any structural damage or cracks.

Chassis Tires are free from damage, debris, and excessive wear.

Brakes hold the machine on a slight incline.

Power & Hydraulic Batteries are fully charged; charger operates correctly.

Battery fluid levels are correct.

Hydraulic system is free of leaks.

Manuals & Decals Operator's manual is present.

All safety and capacity decals are legible and secure.