Statement of Work - Grounds Maint w-grass cutting drawing.docx

PART 1 - SECTION C

SPECIFICATIONS/DESCRIPTIONS

GROUNDS MAINTENANCE SERVICE

FAA, CHICAGO AIR ROUTE TRAFFIC CONTROL CENTER (ARTCC) AURORA, ILLINOIS

JANUARY 29, 2020

1.0- Purpose: The purpose of this Scope of Work (SOW) is to obtain grounds maintenance services at the FAA, Chicago Air Route Traffic Control Center (ARTCC), located at 619 W. Indian Trail Road, Aurora, Illinois 60506.

1.1- Scope of Work (SOW): Contractor must furnish all labor, insurance, supervision, supplies, materials and equipment necessary to provide ground maintenance services at the FAA, Chicago Air Route Traffic Control Center located at 619 W. Indian Trail Road, Aurora, Illinois, in accordance with the requirements specified herein. The operations to be performed must include grass cutting, edging, weeding, fertilization, vegetation cutting and removal of under-brushing, tree and shrub pruning, and collection and disposal of litter and trash. The FAA dumpsters are not to be used for the disposal of this residue.

The use of herbicides to accomplish certain ground maintenance functions may be permitted if approved by the Environmental System Support Manager (SSCM), and or the contracting officer or his/her designated contracting officer's representative (COR).

All operations will be performed pursuant to Executive Orders 13423 and 13514, and the FAA Green Procurement Plan (GPP). As such, the Contractor must use environmentally preferable products and services. These program elements include, but are not limited to: products and services that are energy-efficient, water efficient, bio based, non-ozone depleting, contain recycledcontent, and non-toxic or less-toxic alternatives, diversion of non-hazardous waste and construction and demolition debris from landfills, including composting; alternative fuels use and fuel efficient vehicles and equipment, reduced greenhouse gas emissions, and integrated pest management. These program elements are described on the Office of the Federal Environment Executive website (http://www.ofee.gov).

1.2- Period of Performance: The period of performance will be for one (1) Base Year and four 12-month option years. The Period of Performance reads as follows:

Base Year: 07/01/2020 to 03/31/2021 Option Year 1: 04/01/2021 to 03/31/2022 Option Year 2: 04/01/2022 to 03/31/2023 Option Year 3: 04/01/2023 to 03/31/2024 Option Year 4: 04/01/2024 to 03/31/2025

1.3- Quality Control: The contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan must be provided within 15 days of contract award and the final plan must be submitted 30 days after award. After acceptance of the quality control plan the contractor must receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

2.0 Requirements:

2.1- Work Outside Regular Hours: Except as may be otherwise be specified, all work must be performed during regular administrative hours (7:00 a.m. — 3:30 p.m.) Monday through Friday. If the contractor desires to carry work on Saturday, Sunday, Holidays, or outside regular administrative hours, he/she may submit request to the contracting officer and his/her designee for approval.

2.2- Management: The contractor must manage the total work effort associated with the grounds maintenance services required herein to assure fully adequate and timely completion of these services. Included in this function will be, but not limited to, scheduling and quality control. The contractor must plan and schedule work to assure labor, equipment, and materials are available to complete work requirements.

2.3-Contractor’s Superintendent: During the execution of all work involving the handling and/or use of herbicides, the Contractor must give the job his personal supervision or must have on the job a responsible and competent representative with the authority to speak and act for him. The whereabouts on the activity of the supervisor must be made known to the Government Representative at all times when work is performed.

2. 4-Herbicides and Pesticides: The Contractor must be licensed by the applicable state agency to provide vegetation control. All work must be provided by a certified responsible individual, and in accordance with Federal, State, Local, and Activity Law and requirements.

Contractor must notify the Environmental Supervisor at 630-906-8226, 72 hours in advance prior to application of herbicides.

The Contractor must utilize only herbicide registered by the Environmental Protection Agency (EPA). Use must be in strict compliance with label directions for the control of the target weeds.

Herbicides selected, application rates, and application techniques must have the approval of the Environmental SSCM and or the COR.

During the execution of all work involving the handling and/or use of herbicides, the Contractor must have on the job a responsible and competent representative with the authority to speak and act for him/her. The whereabouts on the activity of the supervisor must be made known to the COR at all times when work is performed.

2.4. 1-Herbicides and Pesticides Use Records: The Contractor must prepare, submit, and maintain daily records of herbicide usage. This record must be filled out daily as weed control operations are performed, and all entries must be completed within 24 hours of chemical usage. Completed records must be made available upon request for inspection, and must be forwarded to the COR with the monthly invoice for each month following the month of operation. Records which are rejected by the CO due to improper preparation must be resubmitted by the Contractor at no additional cost to the Government.

2.4.2-Herbicides and Pesticides Control Methods: The Contractor must utilize only herbicides registered by the Environmental Protection Agency. Use must be in strict compliance with label directions for the control of the target weeds. Herbicides selected, application rates, and application techniques must have the prior approval of the CO. Additionally, the Contractor must control pests using integrated pest management principles (http://www.epa.gov/pesticides/factsheets/ipm.htm).

2.4.3- Herbicides and Pesticides- UNCERTIFIED PERSONNEL: Uncertified personnel who apply pesticides and/or herbicides must have been employed in weed control for a minimum of 30 days and have received training in:

Selection, application, and evaluation of appropriate control procedures.

Safe and effective application techniques, and the calibration and use of all equipment required.

Handling, storage, and transfer of pesticide materials as required.

Reading, interpreting, and following herbicide label instructions.

Use and maintenance of all required safety equipment.

The consequences of preparing an herbicide to be given or sold to an individual other than an authorized employee of the Contractor or regulatory official.

Procedure for handling herbicide spills, including reporting procedures. The security of vehicles and equipment.

The Contractor must submit Material Safety Data Sheets meeting the requirements of CFR 1910.1200 (g) and the latest version of Federal Standard No. 313 for all hazardous chemicals to be used.

The Contractor must also use bio-based products (designated BioPreferred by the U.S. Department of Agriculture).

2.5- Trash, Litter, and Vegetative Debris Collection and Disposal: The Contractor must collect trash, litter, and vegetative debris (e.g., natural vegetation, such as leaves, pine straw, limbs, and stumps) in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, during all grounds maintenance activities and dispose of it in the appropriate waste, recycling, or composting receptacles. In accordance with EO 13514, FAA is required to divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor must divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of the Contractor’s work, to the maximum extent feasible. In doing so, the Contractor must appropriately utilize the facility’s existing waste, recycling and composting (either onsite or offsite composting) program. If no such program exists, the Contractor must develop and operate, at its own expense, a comprehensive waste, recycling, reuse and/or composting program for nonhazardous solid waste and vegetative debris resulting from its grounds maintenance operations. The Contractor must report non-hazardous waste diversion rates on a regular basis to the COR and CO. The Whole Building Design Guide (http://www.wbdg.org) outlines recommended practices for waste and debris removal. All trash, liter, and vegetative debris must be removed off the activity the same day as collected.

2.6- Maintenance in Caged Areas: The Contractor must spray all rock landscape beds, in the fenced in area around cooling towers and mulched beds with herbicide to prevent unwanted vegetation growth. Apply the chemicals in accordance with the manufacturer’s instructions. The contractor must ensure that the application of herbicide does not harm the landscape plants. Remove (by hand) all weeds growing in the landscape beds that cannot be treated with herbicide. It is the contractor’s responsibility to properly and timely apply herbicide to produce weed free landscaping beds throughout the year.

The Contractor must spray the perimeter fence line with herbicide (annually in March/April) to prevent the growth of all vegetation 6” on either side of the fence. Reapplication of herbicide must be completed per the direction of the COR throughout the remainder of the year if vegetation exceeds 6” on either side of fence.

The contractor in April/May, must apply non-dyed hardwood mulch to a depth of (2”) in existing mulched areas.

2.7- Grass Cutting: All grass areas located within the ARTCC grounds must be cut to a uniform height between 2 and 3 inches. Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut to present a safety hazard must be removed. Such debris includes, but is not limited to, paper, cans, bottles, limbs, pine cones, rocks, and other such objects within the grass areas. Fill in low spots with soil and seed if necessary. Grass clippings must not be windrowed or allowed to be deposited in piles or clumps. Grass clippings must be uniformly distributed over the mowed area.

Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing. Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, and other similar objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trimming may be accomplished by hand clipping, by use of “weed eater” type equipment, or by herbicide treatment. Trees and shrubs must not be damaged by trimming operations. Trimming with herbicide treatment must be confined to an area extending 12 inches from the object being trimmed. Grass, trees, or shrubs which are killed or damaged as a result of contractor’s work must be repaired or replaced by the contractor at no cost to the Government. Grass clippings and trimmings must be removed from sidewalks and other paved area the same day the grass is cut.

2.8- Edging: All sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery must be edged, at least monthly during growing season or as needed to maintain meet the required clear zone. Edging must create a l/2 inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging must be by mechanical means. The edging operation must include removal of grass and other vegetation which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement must be established and maintained. The edging operation must produce neat, clean lines along the sides of sidewalks and other areas edged, and must be accomplished free of scalping, rutting, bruising, uneven and rough cutting. All vegetation growing in the following areas must be removed during the edging operation:

1) Sidewalk and driveway expansion joints and cracks.

2) Street/driveway curbing expansion joints.

3) Cracks between curbing and street/driveway pavement.

For continued maintenance of vegetation growing in cracks and expansion joints, herbicide treatment may be utilized to reduce the amount of mechanical work. The use of herbicides must not be allowed for the purpose of eliminating or reducing normal mechanical edging along straight paved edges (sidewalks, etc.). Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, must be removed from the site the day of the edging operation and disposed of the activity.

2.9- Plant and Shrub Pruning: Trimming of all hedges, shrubs, and decorative plantings is to be accomplished twice a year in April and June to promote a healthy growth of the specific plant and present an aesthetically pleasing appearance. If the schedule must be adjusted due to weather or other circumstances beyond the control of the contractor, the contractor must coordinate rescheduling with the COR upon notice.

2.10- Cultivation and Mulching of Shrubs, Hedges, and Flower Beds (Non-caged Area):

Cultivation includes weeding of shrubs, hedges, and flower beds and should be completed at least monthly during growing season or as needed to maintain a neat appearance. Cultivation must be extended a sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edger, and to provide proper care for the plants, but in no case less than l8 inches. Cultivation must be extended to a depth of 2 inches, care being taken that the roots of the plants are not damaged. Removal of grass, weeds, rocks, and debris encountered during cultivation must be considered part of cultivation. All edges must be worked to a neat and true line. All timber, brick, concrete, aluminum, or plastic bed edging must be realigned as needed. Mulch in bed areas such as wood bark chips, pine straw, etc., must be well groomed after removal of weeds, rocks, etc. Additional mulch, of the same type as existing, must be provided and placed around all shrubs and flower beds as required to maintain a minimum depth of three inches. Shrubbery without existing mulch must be mulched to a minimum depth of three inches with mulch.

2.11- Fertilization: Fertilizers must be used only if determined necessary by the COR, in order to minimize environmental impact. Synthetic chemical fertilizers must not be used. When fertilization is necessary as determined by the COR, fertilizer must be comprised of either recovered organic material or bio-based material. Fertilizer comprised of recovered organic material must conform to the EPA’s Comprehensive Procurement Guidelines (http://www.epa.gov/cpg). Biobased product listings are obtainable from the U.S. Department of Agriculture (USDA) (http://www.usda.gov). Fertilizer must be applied only when grass blades are free of moisture. Ground cover plants and shrubbery beds must be fertilized concurrently with lawn application, at the same rates. The Contractor's monthly work schedule must reflect planned fertilization dates. 2.12- Raking: Includes the raking and removal of leaves, pine straw and pine cones, limbs, and other debris from the raked area. All debris must be disposed of the activity the day of collection. Raking will be completed in October.

2.13- Trees/Shrubs/Bushes: Prune all trees, yews, shrubs and bushes April and October. Trim along the entire inside and outside perimeter fence, removing grass, weeds and other debris. Trim approximately 2-3 feet along the east outside perimeter fence removing grass, weeds and other debris.

3.0- Government Furnished Property and Service: The Government will furnish or make available to the Contractor the facilities described in herein. The Contractor will be responsible and accountable for such facilities accepted for use and must take adequate precautions to prevent fire hazards, odors, and vermin. Grounds Maintenance services for Government furnished facilities will be provided by the Contractor. The Contractor will obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities will be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

3.1-Government Furnished Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer Representative. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work. The Contractor will be responsible for instructing employees in utilities conservation practices.

The Contractor will be responsible for conserving utilities, which must include, but not necessarily be limited to:

1. Lights must be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

2. Mechanical equipment controls for heating, ventilation and air conditioning Systems will not be adjusted by contract employees.

3. Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage will be expended.

3.2- Government Furnished Facilities: The Government will not provide office space, operational facilities, or lay down areas to the Contractor. The Contractor must secure and maintain the necessary office space, facilities, and equipment storage areas required for the performance of this contract at his/her own expense.

3.3- Government Furnished Equipment: The Contractor must furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

3.4- Government Furnished Material: The Government will not provide any materials to the Contractor.

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