STATEMENT OF WORK Grotto Rev 3.pdf

STATEMENT OF WORK

PROJECT: 552‐22‐203

REPAIR HILL AND POND GROTTO

DAYTON VETERANS’ AFFAIRS MEDICAL CENTER

4100 WEST THIRD STREET

DAYTON, OHIO 45428

TABLE OF CONTENTS

1. GENERAL…………………………………………………………………………………………………………………………..1

2. SCOPE……………………………………………………………………………………………………………………………….1

3. DESIGN GUIDANCE……………………………………………………………………………………………………………2

4. QUALITY CONTROL……………………………………………………………………………………………………………2

5. SUBMITTALS……………………………………………………………………………………………………………………..2

6. PERFORMANCE PERIOD…………………………………………………………………………………………………….3

7. CONSTRUCTION PERIOD SERVICES…………………………………………………………………………………..N/A

1. GENERAL

1.1 Provide complete design services, including all necessary schematics, design development, surveys, cost estimates, construction drawings and specifications, and construction period services (CPS) for solicitation to Repair Hill and Pond Grotto on the Dayton VA Medical

Center, 4100 West Third Street, Dayton, Ohio 45428. Note that materials used in construction, for both the Pond and Grotto, must match existing

1.2 The current conditions on the existing retaining wall, Boat House supporting structure and spillway are extremely deteriorated including holes in multiple locations and missing mortar and concrete.

1.3 The Upper Grotto North by North east wall has extensive damage caused by erosion.

1.4 The contractor may also be referred to as the (A/E) in this document must research and provide alternatives for repair as applicable, including but not limited to, requirements outlined in section 2. Scope

2. SCOPE

2.1 The contractor (A/E) must meet with the Contractor Officer Representative (COR), Contracting Officer (CO), VA committees and consultants, local/state regulatory agencies, etc. to review data and improve understanding of any ongoing activities that address potential areas of concern associated with the design. The Contractor must use this information to facilitate development of design solutions. The VA may provide the A/E with copies of drawings of trades per their request. The accuracy of the drawings is not guaranteed and must only be used for general information. Actual field conditions must be field verified by the contractor and all consulting firms. The contractor must provide meeting minutes for all design related meetings. The contractor will use the information shown in paragraph 1.2 and 1.3 as the basis for this design effort, to include additional requirements in the sections below. If all the work requested to be considered and corrected by the design solicitation cannot be performed due to budgetary constraints, the contractor will assist the VA in determining what work will be removed from the design.

The contractor shall provide a written narrative with their Design Proposal outlining their understanding of the design effort.

2.2 The contractor shall review each of the design submissions with the State Historical

Preservation Office (SHPO). The contractor shall meet with the Veterans Affairs personnel/

Historic Engineer after each submission to address the need for implementation of SHPO

Officer requirements/ recommendations. The contractor shall create a Historical

Preservation Plan. The plan shall include the following:

History and Significance Summary; Project Review Requirement; Issues and

Recommendations (Prioritize and make recommendations on significant preservation planning and maintenance issues); Maintenance and Repair Cost

Estimates: and Rehabilitation Potential.

2.3 The A/E shall assist the VA with the completion of a National Environmental Policy Act

(NEPA) assessment as required by the Dayton VAMC. If the NEPA assessment results in potential environmental impacts, the A/E shall be responsible for completing any auxiliary documentation required per PG‐18‐17 NEPA Interim Guidance for Projects located on the

TIL (http://www.cfm.va.gov/til/etc?NEPAGuidance.pdf). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact

Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

2.4 The A/E shall produce a project specific Storm Water Pollution Prevention Plan (SWPPP) as part of the contract document package. The contract documents shall require the construction contractor to acquire the required EPA permit and file the contract documents shall be utilized by the construction contractor to acquire the required EPA permit.

3. DESIGN GUIDANCE

3.1 The total design and construction cost for this project is $440,000.

3.2 The contractor must develop the project using Building Information Modeling software for coordination drawings.

3.3 All plans must be the same scale to facilitate coordination between drawings.

3.4 Accuracy of Planning Information: The contractor must visit the project site to investigate the information shown of the Government furnished drawings/ pictures. This information is the best available, but the Government does not guarantee its accuracy.

4. QUALITY CONTROL

4.1 The contractor must submit their quality assurance/ quality control (QA/QC) plan for review and approval. The contractor must perform all necessary quality control and design review to identify and correct all design errors and omissions and must not rely on Government review for such purposes. Any errors or discrepancies identified in the design documents and specifications by the Government must be corrected prior to the next stage of the design documents submittal. Government comments for correction are to be tracked for input and correction to verify history of design document changes. The contractor must ensure that the design documents are free from all errors and omissions prior to submission to the Government. The contractor must provide for review and approval, construction period inspection checklists, which will be used throughout the project for periodic inspections, and final inspections performed during the construction period services for this contract.

5. SUBMITTALS

5.1 The contractor must meet with Veterans Affairs personnel after each of the design submissions. All changes to the design submissions must be approved by the COR.

5.2 The contractor must submit a report of the field findings in word as well as pdf format via electronic media. The report must contain all findings that must be utilized during the design.

5.3 Design Document Submission: 50% and 95%

5.3.1 The contractor must submit drawings and specifications at each of the above percentage completions. Submissions must include two half sized drawing sets, electronic copy of the specifications and drawings in word and pdf format, cost estimate in excel and pdf format. All electronic submissions must have appropriate labelling for identification purposes.

5.4 Construction Documents submission: Issue for Bid

5.4.1 The contractor must submit a completed set of drawings and specifications.

Submissions must include one full size drawing and two half sized drawings, electronic copy of the specifications and drawings in word, pdf, and AutoCAD format, cost estimate in excel and pdf format. All electronic submissions must have appropriate labelling for identification purposes. Submission must also include a complete and accurate project‐specific submittal schedule showing all submittals, certifications, tests, and inspections required, per drawing and specification section.

6. PERFORMANCE PERIOD

6.1 Design Development

6.1.1 50% stage: The contractor shall have 45 calendar days to perform this phase. The

Government must have 15 working days for review.

6.1.2 95% stage: The contractor shall have 45 calendar days to perform this phase. The

Government must have 15 working days for review.

6.1.3 Final bid documents: The contractor shall have 30 calendar days to perform this phase. The contractor must provide all deliverables, including completed construction drawings and specifications, cost estimates, and complete CPM network schedule (electronic media and hard copies).

6.2 The contractor must complete all work within 150 calendar days of award/ issuance of task order Notice to Proceed (NTP). The performance period includes all times for Government review of design.