Statement of Work -- GPO Building Information Model (BIM).pdf

GPO BIM Campus Statement of Work i

Government Publishing Office Campus Building Information Model

Statement of Work (SOW)

Government Publishing Office

Operations Support, Engineering Division ii

Table of Contents C.1 Background

C.2 Scope of Work

C.3 Tasks

C.3.1 Initial Site Assessment

C.3.2 Develop Scanning Plan

C.3.3 Scanning

C.3.4 Model Development

C.3.5 BIM Production Support During Contract Option years

C.3.6 BIM Execution Plan

C.3.7 BIM Management and Execution Training

C.4 Deliverables and Delivery Schedule

C.4.1 Deliverables Table

C.4.2 Kick-Off Meeting

C.4.3 Draft Scanning Plan

C.4.4 Progress Report

C.4.5 BIM Management and Execution Training

C.4.6 BIM Execution Plan

C.4.7 BIM Model / Scan Data

C.4.8 Instructions For Deliverables

C.5 Period of Performance

C.6 Place of Performance/Hours of Operations

C.7 Security

C.8 Points Of Contact

C.9 Key Personnel…………………………………………………………………………………………………………………………….…..13

C.1 Background

The United States Government Publishing Office (GPO) is located at 732 North Capitol Street NW, Washington, DC 20401. GPO provides publishing and dissemination services for official and authentic government publications to Congress, Federal Agencies, Federal Depository Libraries, and the American Public.

C.2 Scope of Work

GPO seeks proposals from qualified firms to create an as-built architectural 3D model, also known as a Building Information Model (BIM), of the entire Washington, DC GPO campus, Buildings A, B, C and D. The approximate gross area is roughly 1,500,000 square feet. The second and third floors of Building D have been scanned, and there is a model of the third floor. These floors will need either full scan and model, BIM coordination, or both. The BIM model is expected to encompass architectural, mechanical, electrical, plumbing (MEP), life safety components, major equipment, energy modeling, and space management information. The space management information to be identified includes identification, type and measurements of all assignable and common spaces and areas encountered in the buildings; types of spaces and areas may include corridors, offices, conference rooms, restrooms, shafts, mechanical rooms, elevators, and production areas. The primary objectives of this project are as follows:

• Develop a comprehensive as-built BIM model of the entire GPO campus, including parking areas, utilizing existing drawings, existing Revit models, site visits, and 3D scanning.

• Include interior and exterior architectural components, MEP, life safety components, and fixed major equipment and instrumentation (production, testing and mechanical) within the model.

• Incorporate accurate space management information to facilitate facility management and planning.

1. Incorporate information necessary to support whole building energy modeling.

2. Develop a BIM Execution Plan (BEP).

C.3 Tasks

C.3.1 Initial Site Assessment

The intent of the site visit is to conduct a thorough initial analysis to gather necessary data and assess existing conditions, gather architectural drawings, equipment specifications, and other relevant documentation. While not mandatory, the site visit is highly encouraged. The solicitation will have further details.

C.3.2 Develop Scanning Plan The contractor shall prepare and submit a final scanning plan that will describe their means and methods, including but not limited to:

• Equipment and materials used

• Calibration standards

• Scanning procedures

• Scanning accuracy

• Variables that affect the measurement outcome

• Personnel qualifications

• Quality assurance and quality control plan

• Proposed schedule for field data collection

• Methodology to correct missing data or errors.

The COR will approve the final scanning plan before conducting field scanning.

The scanning plan shall include scanning above drop ceilings. Areas with drop ceilings account for approximately 40% of the square footage.

The scanning level of accuracy shall meet or exceed a measured accuracy of 1/8”.

C.3.3 Scanning

On-site scanning shall be conducted according to the final approved scanning plan. GPO will provide access to secured areas and escorts as required. The contractor shall furnish all labor, tools, and materials necessary for the scanning, including removing and replacing ceiling tiles for access above dropped ceilings. The contractor/vendor is responsible for any damage to ceiling tiles in their removal and replacement above a threshold determined by the CO.

C.3.4 Model Development

Utilizing collected scan data to create a detailed BIM model of the campus.

1. Architectural Elements:

• Model visible building structures with accurate dimensions, including walls, floors, ceilings, columns, and beams.

• Represent facades with accurate dimensions and generic shapes, including windows, doors, and architectural features.

• Model interior spaces with correct dimensions, including room layouts and fixed furnishings (including, but not limited to, production, laboratory, and shop equipment).

• Model plumbing fixtures with generic shapes (Sinks, urinals, and water closets).

• Model grills and registers (generic shape).

2. Structural Elements:

• Model exposed beams, columns, and trusses (Generic shapes).

• Housekeeping pads.

3. Life Safety Components:

• Model fire suppression systems, including sprinkler heads, pipes, and control valves

(Generic shapes for components).

• Model fire alarm equipment including detectors, pull stations, strobes/horns, and annunciators (Generic shapes).

• Model emergency lights and exit signs (Generic shape).

4. Mechanical, Electrical, and Plumbing (MEP) Systems in MEP spaces and overhead spaces including above drop ceilings:

4.1 Plumbing

• Visible piping 3/4" and larger.

• Valves and flanges (Generic shape).

• Model equipment with accurate size, location, and orientation.

4.2 Mechanical

• Visible piping 3/4" and larger.

• Valves and flanges (Generic shape).

• Visible ducts 4” and larger.

4.3 Electrical

• Visible conduits 3/4” and larger.

• Electrical boxes (Generic shape).

• Lighting fixtures.

5. Non-Geometric Data Integration:

• Incorporate thermal properties of building elements, materials, and assemblies as attributes.

• Include site location and orientation data, with links to local weather station climatic data.

• Integrate provided asset management data into relevant model elements.

• Embed space management information, including room dimensions, occupancy details, and functional use.

C.3.5 BIM Execution Plan

The contractor shall work with GPO to develop a BIM execution plan for subsequent infrastructure modification projects. The BIM execution plan will include, but not be limited to:

1. Clearly defined roles and responsibilities of each team and organization.

2. Strategic planning, BIM scope definitions, and defined key deliverables.

3. Project milestones and a realistic timeline.

4. Project goals/BIM objectives.

5. Model quality control procedures.

6. Project reference information, including key project contacts.

7. Training material needed to use the BIM successfully.

8. Working procedures

• File-naming conventions.

• Construction tolerance expectations.

• Project’s approach to annotations, abbreviations, and symbols.

• Technology infrastructure needs, including hardware and software used.

• BIM iteration management.

• Data transfer management.

C.3.6 BIM Management and Execution Training

The contractor shall provide training for utilizing, managing, updating, and maintaining the BIM.

The training will include but not limited to:

• Introduction to the completed BIM Model.

• Data retrieval and reporting.

• Asset management and performance tracking.

• Building operations and control systems.

• Space and asset planning.

• Health, safety, and compliance.

• Training for collaboration and communication.

C.4 Deliverables and Delivery Schedule

C.4.1 Deliverables Table

Deliverable Type Delivery Method Delivery Date/Frequency

Kick-off meeting Document/ Meeting PDF or MS Word file 7 days after contract award

Draft Scanning Plan Document

PDF or MS Word file 14 days after contract award

Progress Report Report In-person or teleconference

Each Wednesday after contract award

BIM Management and Execution Training

Meeting with documents

PDF or MS Word file 2 weeks after BIM model delivery

Deliverable Type Delivery Method Delivery Date/Frequency

BIM Execution Plan Document PDF or MS Word file Within 60 days after model delivery

Scan data Raw data file Point Cloud file of format compatible with Autodesk Revit.

Within 60 days of on-site scanning

BIM Model / Scan Data

Downloadable link Autodesk Revit Within 60 days of on-site scanning

C.4.2 Kick-Off Meeting

The contractor shall present a kick-off meeting within seven (7) days after the contract award.

The presentation shall include an overview of the project team, scope of work, deliverables, transition activities, communication approach, security risks, initial risks, scheduling, control points for point cloud, and next steps.

The contractor shall suggest areas of interest for the control points and explain how long they need to be in place. The contractor shall discuss what they need from the agency to get accurate scanning and provide insight on how much lighting will be required. If additional lighting is required, the contractor shall be responsible for lighting. The agency will also discuss scheduling accommodations for restricted locations.

C.4.3 Draft Scanning Plan

The contractor shall submit the Draft Scanning Plan to GPO for review and approval no later than 14 days from the effective date of this contract. The Draft Scanning Plan shall include the following:

• Scanning Methodology: A detailed description of the scanning technology and techniques to be used (e.g., 3D laser scanning, LiDAR, photogrammetry, etc.), including equipment specifications, a discussion of the variables that affect the resulting scanned accuracy and how these will be addressed, and a justification for the chosen method.

• Data Capture Areas: Identification of the specific building areas or systems to be scanned, including a floor-by-floor or system-by-system breakdown, as well as any areas that may require special attention due to complexity, accessibility, or other factors.

• Accuracy and Resolution Standards: Clear definitions of the required accuracy and resolution of the scans, including acceptable tolerances for point cloud data and how these will align with project requirements (e.g., for architectural, structural, MEP coordination).

• Scanning Schedule: Proposed timeline for the scanning process, including key milestones, start and end dates, and sequencing of scans, to ensure minimal disruption to other project activities.

• Data Processing and Delivery: Description of the process for converting scanned data into BIM-compatible formats (e.g., point clouds, mesh models, CAD files) and the timeline for delivering the processed data to the Client. The plan should also address data storage and backup protocols.

• Quality Control Procedures: Detailed procedures for verifying the accuracy and integrity of the scan data, including how data will be cross-checked with architectural or engineering drawings, site conditions, or other relevant documentation.

C.4.4 Progress Report

During the period of performance, the contractor shall attend weekly progress meetings to be held in-person or via teleconference.

C.4.5 BIM Management and Execution Training

The contractor shall provide 3-day training, totaling about 20 hours of training. The training will include, but not be limited to:

1. Introduction to the Completed BIM Model

• Overview of the Model: Understanding the structure of the model and the types of data included such as architectural, structural, MEP (Mechanical, Electrical, Plumbing), and civil components.

• BIM Model Navigation: How to navigate the BIM model using 3D, 4D, and even 6D views (if applicable), including how to zoom, rotate, and select specific elements.

• Layer and View Management: Training on how to turn on/off layers or elements in the model (e.g., HVAC systems, plumbing) for easier visualization and management.

2. Data Retrieval and Reporting

• Extracting Information: How to extract specific data from the BIM model, such as dimensions, materials, quantities, and specifications for repairs or upgrades.

• Custom Reports: How to generate reports for various aspects of facility management, such as maintenance schedules, system condition, and performance metrics based on BIM data.

• Updating the Model: Understanding the process for updating the BIM model with any changes that occur during operations (e.g., equipment replacements, renovations, or alterations).

3. Performance Tracking

• Energy Management: Using the BIM model to track energy consumption and analyze building performance, particularly for sustainability goals or energy optimization (e.g., HVAC systems, lighting systems).

1. Building Operations, Control Systems and Computerized Maintenance Management Systems

• Integration with Building Management Systems (BMS): Training on how BIM integrates with building control systems, such as heating, ventilation, and air conditioning (HVAC), lighting, security, and fire safety systems.

• Troubleshooting and System Diagnosis: How to use the BIM model to diagnose system issues, find component locations, and understand how the systems interact within the building’s infrastructure.

• Real-Time Monitoring: If applicable, how the BIM model is linked to sensors or real-time monitoring systems for tracking building conditions (temperature, humidity, occupancy) and controlling systems remotely.

• Integration with computerized maintenance management system (ServiceNow): If applicable, training on how the model can communicate with ServiceNow, using static or dynamic Application Programming Interfaces (API) communication.

2. Space Planning

• Space Maintenance: How to track and manage space-related issues, such as room temperature, humidity, or air quality, which can be linked directly to the BIM model.

3. Health, Safety, and Compliance

• Safety Compliance: How the BIM model can be used to ensure safety standards and compliance with regulations. For example, ensuring that fire exits are clearly marked or that fire suppression systems are properly maintained.

• Risk Management: Identifying potential hazards (e.g., water leaks, structural weaknesses) within the BIM model to proactively mitigate risks.

• Documentation: How to access critical safety and operational documents within the BIM model, such as emergency plans, equipment manuals, or regulatory certifications.

4. Training for Collaboration and Communication

• Collaboration between Teams: How facility management, maintenance teams, and other stakeholders can collaborate using the BIM model for operational tasks and decision-making.

• Issue Reporting and Collaboration: How to report issues, track tasks, and communicate through the BIM model, especially when multiple teams are involved in facility management or maintenance.

• Document Management: Managing and accessing documents (e.g., warranties, service records, user manuals) that are stored within or linked to the BIM model.

5. Updates and Model Maintenance

• Updating the As-Built Model: Understanding the procedures for keeping the BIM model up to date with any changes to the building (e.g., renovations, replacements, equipment upgrades).

• Feedback Mechanisms: How to input changes, repairs, or upgrades into the BIM model so it remains a reliable source of information for future projects or facility management.

C.4.6 BIM Execution Plan

This plan shall serve as a strategic framework and include, but not be limited to, the following detailed components in reference to infrastructure projects that require BIM coordination with the existing as-built model:

1. Roles and Responsibilities: Clearly outline the specific roles and responsibilities for each project team and associated organization, ensuring accountability and effective coordination across all stages of the project. Define how different teams will collaborate using BIM (e.g., architects will be responsible for the design model, engineers for structural and MEP models, etc.).

2. Strategic Planning & Scope Definitions: Define the BIM scope with clear objectives, identifying key deliverables and establishing specific milestones to track progress throughout the project lifecycle.

3. Project Milestones & Timeline: Develop a realistic, achievable timeline with defined project milestones to ensure that the BIM process aligns with overall project deadlines, providing a structured pathway for timely delivery.

4. Project Goals/BIM Objectives: Establish the ultimate project goals and BIM-specific objectives to drive decision-making, ensuring all stakeholders align with the vision of the project and the intended use of BIM.

5. Model Quality Control: Define clear procedures for maintaining model quality, ensuring consistency, accuracy, and adherence to established standards throughout the project’s progression.

• Standards Compliance: Specify the modeling standards that all teams must adhere to (e.g., ISO 19650, AIA BIM Execution Plan, or COBie for facility management).

• Model Audits: Implement a schedule for regular model audits to ensure consistency and accuracy across all disciplines, using automated tools to check for errors like missing elements or incorrect geometry.

• Quality Control Checklist: Develop a checklist for the verification of each model, ensuring it meets LOD and BIM use case requirements, and establishing procedures for fixing discrepancies.

6. Project Reference Information: Provide key project reference details, including vital project contacts, to ensure that relevant data and expertise are accessible throughout the project.

7. Training Material & Support: Identify and develop the necessary training materials required to ensure that all team members are equipped with the knowledge and skills needed to effectively utilize BIM tools and systems.

8. Working Procedures: Establish standardized working procedures that define how all teams will interact with the BIM system, ensuring smooth integration and communication across all project phases.

• File-Naming Conventions: Implement clear file-naming conventions to facilitate easy identification, organization, and retrieval of files, ensuring consistency in document management.

• Construction Tolerance Expectations: Clearly outline construction tolerance expectations to ensure that the BIM models reflect realistic and achievable construction standards, reducing discrepancies between design and build phases.

• Annotations, Abbreviations, and Symbols: Standardize the approach to annotations, abbreviations, and symbols used within the BIM system, ensuring consistency in representation across all team members and stakeholders.

• Technology Infrastructure Needs: Assess and outline the technology infrastructure requirements, detailing both hardware and software necessary to support the BIM processes, ensuring compatibility and efficiency across all teams.

• BIM Iteration Management: Define procedures for managing BIM iterations, ensuring that updates to the model are tracked, reviewed, and validated to maintain accuracy and coherence in the design.

• Data Transfer Management: Establish protocols for managing the transfer of BIM data between project stakeholders, ensuring secure, efficient, and accurate data exchanges throughout the project lifecycle.

C.4.7 BIM Model / Scan Data

The contractor shall provide both the BIM model and scanned data to the GPO within 60 days following the specified milestone or phase completion. The BIM model and scan data shall be compatible with Autodesk software, specifically Revit or any other Autodesk tools as required by the GPO, to ensure seamless integration with the project’s existing workflows.

Model Requirements:

• The BIM model shall include all relevant design data, including architectural, structural, mechanical, electrical, and plumbing (MEP) components.

• The model shall comply with the BIM Execution Plan.

• The contractor shall ensure that the BIM model is free of errors, including but not limited to, missing components, outdated information, and geometry issues.

Scan Data Requirements:

• The contractor shall provide all scanned data collected during site surveys (e.g., point cloud data, 3D laser scans) in formats compatible with Autodesk software, such as .RCP (ReCap project files) and .RCS (ReCap scan files).

Delivery Method:

• The default method of delivery for both the BIM model and scan data will be via a unique web link that allows download to a secure cloud storage platform (e.g., BIM 360, Procore, or another designated platform approved by the GPO). The contractor must ensure that the download link is active and accessible for 60 days after submission, and link expiration dates are clearly communicated.

• If alternative delivery methods are required due to file sizes, technical limitations, or project-specific needs, the contractor must request approval from the GPO prior to submission. Alternative methods may include providing physical storage media (e.g., external hard drives, USB drives) or utilizing additional cloud platforms if required and approved by the GPO.

C.4.8 Instructions For Deliverables

The contractor shall provide all deliverables via electronic methods, unless directed by the COR to provide hard copies, for review, approval, and appropriate action. Electronic copies shall be delivered via email attachment or download link. The electronic copies shall be compatible with Autodesk software, Revit 2024 or other applications as appropriate and mutually agreed to by the parties. Once created, deliverables and work products are considered the property the Federal Government.

The deliverables shall be considered final upon receiving government approval. GPO will provide written notification of acceptance or rejection of all deliverables within 7 days of receipt. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. Deliverables shall be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the contractor.

• Accuracy: Documents shall be accurate in presentation, content, and style; and meet the standards and requirements in C.3.4 Model Development.

• Clarity: Documents shall be clear and concise.

• Format: Documents shall be transmitted via mutually agreed upon media.

• Timeliness: Documents shall be submitted on or before scheduled due date.

C.5 Period of Performance

The period of performance of this requirement shall not exceed eighteen (18) months. Shorter timelines proposed by the contractor are encouraged.

C.6 Place of Performance/Hours of Operations

The contractor shall submit the work schedule to COR for approval. The COR will review and approve the contractor’s schedule. The COR may change the work schedule if necessary. Normal work hours are to include core hours of 9 AM to 3 PM, Monday through Friday.

The contractor may be asked to work on weekends or nights, or both, in order not to interrupt the daily operations or due to security reasons at the GPO. The weekend work shall be billed as regular billing hours, and it is the duty of the contractor to include this cost in their proposal.

Work under this requirement shall be performed at GPO headquarters, Buildings A, B ,C, and D in all indoor and outdoor locations of the campus.

C.7 Security

Entry Requirements:

• The contractor shall exchange his/her valid federal or state identification for a GPO Visitor’s

Badge for entry to GPO

• Expired identification shall not be acceptable forms of ID

• Under no circumstances shall a visitor be granted access to GPO without proper identification

• The Visitor’s Badge shall be always visible as safety allows.

• Contractors shall be always escorted and/or in line of sight of the escort.

• Contractor must be USA based, and all data processing must be done in the USA

C.8 Points Of Contact

Upon award POCs will be filled in.

Contracting Officer

Troy White

Contract Specialist

Michael McKenzie

Contracting Officer Representative

Denver Terrance

Contractor Representative

TBD at time of award

C.9 Key Personnel

The success of the contract depends heavily on the qualifications, experience, and technical capabilities of the proposed key personnel. The government will evaluate the extent to which personnel demonstrate the skills necessary to accurately capture, process, model, and deliver verified as-built Build Information Model (BIM) of the existing GPO campus.

Offerors shall submit resumes and supporting documentation demonstrating the following:

• Experience with existing condition surveys, including laser scanning and point cloud processing

• Proficiency in scan-to-BIM workflows, using tools such as Revit, Navisworks, Recap, or equivalent

• Ability to coordinate across architectural, structural, and MEP disciplines

• Familiarity with BIM standards, Level of Development (LOD) requirements, and data integration for facility management

• Knowledge of historical buildings and occupied campus documentation practices is preferred

The minimum required key personnel for this effort are:

BIM Manager/Coordinator Responsibilities:

Oversees all BIM-related activities and ensures compliance with the BIM Execution Plan (BEP).

Manages point cloud data integration, model coordination, and quality control of the federated model. Responsible for data structure, file naming, and compliance with government modeling standards.

Minimum Experience: Five (5) years in BIM management with at least three (3) years of as-built or existing condition modeling projects Minimum Education: Bachelor’s degree in Architecture, Engineering, or Construction Management Preferred Certifications: Autodesk Certified Professional, CM-BIM (AGC), or equivalent

Field Verification Lead Responsibilities:

Conducts and manages field measurements, 3D laser scanning, and other survey work necessary to capture existing conditions. Coordinates with the modeling team to ensure accurate translation of field data into the BIM environment. Works closely with campus facilities staff to schedule and conduct site access and verification Minimum Experience: Five (5) years conducting field verification or reality capture Minimum Education: Associate’s or Bachelor’s degree in Architecture, Surveying, or related field Preferred Certifications: Leica, Faro, or other reality capture equipment training

Modeler/Architect or Engineer Responsibilities:

Creates Revit-based models from point cloud data to represent existing architectural, structural, and MEP conditions. Interprets scan data, photographs, and field notes to ensure accurate geometry and information. Responsible for modeling to the required Level of Development (LOD 300 or higher) and integrating data attributes.

Minimum Experience: Three (3) years in BIM modeling for as-built or renovation projects Minimum Education: Bachelor’s degree in Architecture, Engineering, or related field Preferred Certifications: Autodesk Revit Certified, experience with point cloud-to-BIM workflows

Data Integration Specialist Responsibilities:

Prepares and structures model data for export into facility management (FM) systems, such as ServiceNow, COBie, Maximo, or equivalent. Ensures model includes asset tagging, equipment schedules, and associated metadata required by the owner.

Minimum Experience: Three (3) years in BIM-FM integration or digital twin data structuring Minimum Education: Associate’s or Bachelor’s degree in Facility Management, Engineering, or related field Preferred Certifications: COBie or equivalent FM data standards experience