STATEMENT OF WORK Generators - 2023.docx

STATEMENT OF WORK

SCI-PHOENIX

EMERGENCY GENERATOR SERVICES

SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, requires 33K Feed Line Service at SCI Phoenix in Collegeville, PA.

ISSUIING OFFICER

Questions regarding the technical aspect of this bid should be directed to Shawn McCullough at (610) 409-7890 x1440.

Questions regarding the bidding or contracting procedures should be directed towards Alyssa Meck at 814-621-2110 x1109 or almeck@pa.gov.

CONTRACT REQUIREMENTS

The contractor shall provide all labor, materials, tools and equipment necessary to repair and maintain the On Site Electrical Generators and associated 5KV switch gear equipment located at the State Correctional Inst. Phoenix. Services must be provided in accordance with the specifications herein and the industry standards for equipment covered under this agreement.

Vendor must be Kohler factory certified to provide the required repairs and maintenance of equipment.

In the event of an emergency, the vendor must report to SCI Phoenix within a 2 hour time period from the initial call (or what is agreed upon between SCI-Phoenix and the vendor at the time of the call). An emergency contact phone # must be provided to SCI Phoenix personnel for 24 hours a day/7 days a week contact.

If repairs cannot be made in a timely period, the vendor must have the capabilities to provide emergency equipment in order to supply 16000 KVA or power until the repairs can be completed.

Service shall be performed by the contractor during the normal work week. 7:00 A.M. to 3:00 P.M. Monday thru Friday – EXCEPT if an emergency occurs, or authorized by the institution.

In addition, the vendor will perform ANNUAL inspections of the equipment & provide all service related paperwork for all work & inspections performed. The annual inspection will be scheduled thru SCI Phoenix personnel. The requirements for the inspection are:

ENGINE INSPECTION SERVICE:

Clean crankcase breather Check Valve Bridge and adjust if necessary Fuel System, drain water and sediment from tank, clean primary filter and replace final filters Check and adjust all linkages, if necessary and lubricate linkage fittings Check and test engine protection devices Check cooling system, drain and clean system, if needed, and fill with new coolant Check all belts and hoses – replace as needed Clean, Inspect and check turbocharger Check air cleaner and service indicator, clean or replace air filters as needed.

Check engine mounts for loose fasteners, tighten to proper torque if needed Obtain oil samples and complete analysis, change oil and filters Check for proper oil and fuel pressures Check block heating system for proper operation Check Charging systems and batteries

GENERATOR INSPECTION SERVICE:

Check for moisture, dust, oils, greases and debris on main starter windings, exciter and PMG-Clean as needed Check windings with megohmeter and record readings for reference Inspect generator bearings and brackets, lubricate bearings Check generator control panel for loose, broken or damage wiring components.

Annual inspections will be billed out at Standard time and materials rate.

EQUIPMENT TO BE SERVICED:

GENERATOR – KOHLER MODEL # 2000REOZMD, SERIAL # SGM3293XB

ENGINE – MITSUBISHI MODEL # S16R-Y2PTAW2-1, SERIAL #19724

GENERATOR – KOHLER MODEL # 2000REOZMD, SERIAL #SGM3293XD

ENGINE – MITSUBISHI MODEL # S16R-Y2PTAW2-1, SERIAL #19684

GENERATOR – KOHLER MODEL 2000REOZMD, SERIAL #SGM3293XD

ENGINE – MITSUBISHI MODEL #S16R-Y2PTAW2-1, SERIAL #19684

Each of the three Generators are 2000 KW @ 13200 KV

REPAIR PARTS:

Repair and replacement parts and supplies shall be furnished by the contractor as required at cost which may include some administrative and handling fees.

Also, the Institution reserves the right to furnish repair parts and/or replacement components.

CONTRACT TERM:

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

This is a one year contract with the option of two one-year renewals.

Should the renewal option be exercised, pricing may change at the time of renewal. The price adjustment must be by mutual agreement between the Department of Corrections and the supplier and must be submitted to the Department of Corrections no later than sixty (60) days prior to the contract end date. All supporting documentation must be submitted with the pricing to justify any price increases.

Upon renewal, the Department, based on past performance, may negotiate an increase in the unit prices, by a rate not to exceed 3%. The Contractor shall provide written notification to the Department no later than sixty (60) days prior to the contract end date.

CONTRACTOR REQUIREMENTS

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract. B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

The Contractor shall abide by all rules and regulations of the Department of Corrections The contractor’s services shall be schedule at the time acceptable to the Institutions staff.

RATE SCHEDULE:

It is agreed that the rates proposed for the services will be total and final and that the Commonwealth will not pay any additional sums for services over and above the contract rates. There will be no additional charges for travel time, mileage, meals, etc.

Invoices shall be submitted within ten (10) working days following completion and acceptance of all work. The invoice shall be include the following: contract PO number, service description, breakdown of hours work (hrs. x rate) and parts costs.

Payment will not be construed by the vendor as acceptance of workmanship or materials furnished under this contract. The commonwealth reserves the right to conduct further inspection after payment but within a reasonable time after service. The Commonwealth has the right to reject workmanship or materials if such inspection of services discloses a defect or a failure of services provided.

The contractor will only invoice for those services rendered and accepted by SCI Phoenix.

BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.stat.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.