Statement of work- Furniture move.pdf

Bldg. 2028 & 1530 – Office Furniture Relocation

Statement of Work (SOW)

Removal, Disposal, Relocation & Installation of Office Furniture in Building 2028 & 1530

(JBSA Lackland, USA)

21 July 2025

1.0 BACKGROUND COVER SHEET OR APPENDIX

Contractor shall provide all supervision, labor, transportation, materials, tools, incidentals, equipment, services and quality assurance necessary to remove and/or dispose of existing furniture in Bldg. 2028 located at 230 Hall Blvd. Joint Base San Antonio, TX, 78243 (RMs 111, 116, 119, 121 & 158A-1) and transport / install furniture from Bldg. 1530 located at 410 North Frank Luke, San Antonio, TX. 78226. The number of workstations and other furnishings are required as listed in the

SOW.

2.0 SCOPE

The Contractor shall perform comprehensive furniture management services for 29 workstations in Building 2028. This includes the decommissioning, removal and disposal of existing furniture.

Concurrently, the Contractor will relocate, modify as needed, and re-install existing furniture (from Building 1530, adapted to match connections and the standards of Building 1530) into Building 2028, adhering to provided drawings and implementing minor adjustments to ensure proper compatibility and functionality of the existing furniture, while ensuring industry standards and practices for relocation/installation of office furniture are followed. The scope also includes ensuring all relocated/installed workstations are properly reconnected at electrical sites.

Important Note: This project explicitly excludes any alterations to existing electrical, structural, plumbing, or HVAC systems. Additionally, the Contractor is responsible for conducting a site survey and collecting all necessary information to facilitate the installation in accordance with provided layouts and minimal redesign of furniture to ensure optimal layout of the space. The work includes, but is not limited to, the following:

2.1 Bldg. 2028 RM 158A-1 – The Contractor will tear down and remove 1 (one) L-Shaped workstation with 64h panels and move out of building and dispose. Disconnects 1 (one) base in-feed during teardown/removal of existing furniture.

Move product from Building (Bldg.) 1530 to Bldg. 2028 Room (Rm.) 158A/1 (refer to pull list for Rm. 158A/1) and use to install a quantity of 3 (three) L-shaped workstations and a quantity of 2 (two) straight stations with 42h panels. Connect 2 (two) base in-feeds during install of existing furniture

2.2 Bldg.2028 RM 111 – The Contractor will tear down and remove a quantity of 5 (five) U- Shaped workstations with 64h panels and quantity of 2 (two) straight surfaces/ desks and move out of bldg. and dispose of. Disconnect 2 base in-feeds during teardown/removal of existing furniture.

Move product from Bldg. 1530 to Bldg. 2028 Rm. 111 (refer to pull list for Rm. 111) and use to install a quantity of 3 (three) L-shaped workstations, 1 (one) U-shaped workstation, and 1 (one) semi-private office with 78h panels/sliding door, and 1 (one) straight printer surface. Connect 2 (two) base in-feeds during installation of existing furniture.

2.3 Bldg. 2028 RM 121 – The Contractor will teardown a quantity of 7 (seven) L-shaped workstations with 64h panels and 1 (one) semi-private office with 78h panels and sliding door and move out of building and dispose. Disconnect 3 (three) base in-feeds during teardown/removal of existing furniture.

2.4 DO NOT DISPOSE ANY HEIGHT ADJUSTABLE TABLES IN THIS ROOM. THEY

WILL BE RE-USED IN THE NEW LAYOUT.

Move product from Bldg. 1530 to Bldg. 2028 Rm. 121 (refer to pull list for Rm. 121) and use to install 8 (eight) L-shaped workstations, 1 (one) straight printer surface. Existing height adjustable tables in Rm. 121 will be re-used in the new layout as mentioned above. A quantity of 4 (four) fixed worksurfaces will be re-used from Bldg. 3030 Rm. 129 – but the rest from Rm. 129 will not be used and shall be disposed of after installation in Bldg. 2028 is complete. Connect 4 (four) base in-feeds of the panel into the existing whip during install of existing furniture from B1530.

2.5 Bldg. 2028 RM 119 – The Contractor will teardown a quantity of 5 (five) L-shaped workstations with 64h panels, 1 (one) semi-private office with 78h panels, and sliding door which shall be moved out of bldg. and dispose. Disconnect 4 (four) base in-feeds during teardown/removal of existing furniture.

Move product from Bldg. 1530 to Bldg. 2028 Rm. 119 (refer to pull list for Rm. 119) and use to install a quantity of 5 (five) L-shaped workstations, 1 (one) – 36w x 64h storage cabinet, and 1 (one) semi-private office with 78h panels and sliding door. Connect 3 (three) base in-feeds during existing furniture from B1530 furniture.

2.6 Bldg. 2028 RM 116 – The Contractor will tear down and remove a quantity of 7 (seven) L-shaped workstations with 64h panels and move out of bldg. and dispose. Disconnect 2 (two) base in-feed during teardown/removal of existing furniture.

Move product from Bldg. 1530 to Bldg. 2028 Rm. 116 (refer to pull list for Rm. 116) and use to install a quantity of 8 (eight) L-shaped workstations, 1 (one) half round mobile table, 1 (one) wall mounted overhead cabinet, and 1 (one) – 36w x 64h storage cabinet. Connect 3 (three) base in-feeds during installation of new furniture.

Once awarded a site visit will need to be established. All guests are requested to submit information required on JBSA Visitor Pass Request Form (Last Name, First Name, Middle Initial, Date of Birth, Country of Birth, Driver License Number/Passport Number, State or Country of Issue, Citizenship) to the Government Program Manager (GPM).

3.0 DESCRIPTION OF WORK

3.1 General Services

The Contractor shall coordinate and manage all products, equipment and people required to create, deliver and re-install existing office workplace furniture within an Air Force location. This includes ongoing servicing of any items damaged due to Contractor negligence and or error in performance of this requirement, as well as replacement and or repair of any damage to government property.

3.1.1 The Contractor shall perform tasks (relocation, re-installation and or disposal) on existing office furniture in accordance with the requirements stated in this contract.

3.1.2 The Contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and or services necessary to complete all tasks for the relocation, re-installation and or disposal of office furniture.

3.1.3 The Contractor and contractor employees shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the tasks in this Statement of Work (SOW).

3.1.4 The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Base Installation policies and procedures.

3.1.5 The Contractor shall provide a Contract Manager with the necessary experience of relocating, re-installing and disposing of office workspace furniture in accordance with industry standards and practices. The Contractor’s Manager shall be responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project.

3.1.6 The Contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information to be coordinated at least 10 days in advance).

3.1.7 The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

3.1.8 The Contractor shall provide customer service and assistance during normal duty hours, 0600-1500 hours, Monday through Friday; except for federal holidays.

3.1.8.1 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.9 When the Contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least ten (10) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.10 All Air Force inquiries shall be responded to by a Contractor representative within 2 (two) business days.

3.1.11 Meetings may periodically be held between base personnel and Contractor Management to discuss contract status. The GPM (Government Project Manager) will notify the Contractor in writing in advance of the place and time of required meetings.

3.1.12 The Contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM. Contractor is fully responsible for taking this into consideration in proposed timelines at the onset.

3.1.13 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the GPM in accordance with the local security forces policy.

3.1.14 The Contractor shall be fully responsible for any storage of the relevant office workplace furniture (for relocation and re-installation), components, parts and re-assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.15 The Contractor shall provide the necessary resources to manage and administer the contract.

The Contractor shall, as a minimum, maintain a single point of contact (for example, the Contractor Manager) for this effort to be available in person to the AFLCMC HNC/CCSD, during the same business day.

3.2 Removal and Relocation Work

Contractor shall provide the appropriate personnel to relocate the applicable office furniture in accordance with the floor layouts provided.

3.2.1 Contractor shall provide, or have the capability of obtaining, support services for the removal and warehousing/storage, as required, for the furniture to be relocated.

3.2.2 The Contractor’s appointed Contract Manager will be the company's representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any removal and relocation of existing furniture throughout the duration of the project unless agreed to by the GPM.

3.2.3 The Contractor representative shall meet with GPM to review the relocation/installation prior to implementation and or commencement of work.

3.2.4 The Contractor shall relocate the existing office workplace furniture in accordance with the provided floorplans/layouts.

3.2.5 Contractor shall be liable for any damage to government property caused by the Contractor or their representatives during this project.

3.2.6 During installation the Contractor shall protect all furniture and building materials, including the carpet, existing within the relevant space/facility with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The Contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor will be responsible for paying damages occurred by Contractor in performance of this requirement.

3.2.7 Services shall include product transportation/relocation of existing inventory as required.

3.2.8 The Contractor shall appropriately pack existing furniture for relocation in accordance with standard commercial practices.

3.2.9 Any furnishings attached to the building shall be re-attached securely.

3.2.10 Services shall include removal of all excess product resulting from relocation of furniture and transport to the GPM approved warehouse or other location as specified. 410 North Frank Luke (Bldg. 1530), San Antonio, TX 78226. Contractor will be responsible for ensuring excess products are transported to this location.

3.2.11 Services shall include removal and disposal of packing materials utilized throughout this project.

3.2.12 All trash and debris shall be removed from the worksite and disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible. At no time shall the Contractor utilize government dumpsters. Trash/debris shall be removed entirely from base installation.

3.2.13 The Contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.2.14 Light fixtures on existing furniture being relocated shall be in working order prior to completion of work.

3.2.15 Prior to acceptance, the Contractor shall clean all furniture only with the standard commercial practices and recommended cleaning agents/products.

3.2.16 The Contractor shall ensure that all relocated components are completely re-assembled, re-installed, and operational prior to completion of project.

3.2.17 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.2.18 The Contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.3 Inspection/Acceptance Checklist

3.3.1 A post-installation walkthrough shall be coordinated with the Contractor’s authorized representative and GPM.

3.3.2 All areas requiring correction shall be documented in a punch list by the Contractor and provided to the GPM upon completion of a joint walk through by the Contractor and the GPM. No payment will be authorized while punch list items remain open.

3.3.3 A final walk through will be performed with the Contractor and the GPM to ensure all punch list items have been addressed to the satisfaction of the Government.

4.0 GOVERNMENT FURNISHED SUPPORT

Base support includes Government-controlled working space and utilities for performance of all tasks herein.

5.0 SITE CONDITIONS

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

5.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of excess materials

5.1.5 Includes electric power, working lights, heating and air conditioning, if location is on a floor other than the first floor

5.2 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

6.0 VOLUNTARY PROTECTION PROGRAM (VPP)/SAFETY

Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

7.0 BASE/INSTALLATION SPECIFICS

7.1 The Contractor shall submit a JBSASANTONIO FORM 7 (Unescorted Access Request (UAR)) form to the Government POC within 10-calendar days after contract award for individuals who require base access. The UAR form shall identify the names (as shown on the driver’s license), driver’s license numbers and state of issue, and birth date of the personnel who will be performing work under this SOW. The UAR form shall be submitted to the Contracting Office via DoD SAFE (https://safe.apps.mil/) only. To safeguard PII, attendees must send an email to the Government POC requesting a DoD SAFE drop-off to submit their base access request. The coordination and approval of base passes may take 10-15 business days. Contractor is fully responsible for taking this into consideration and shall still be responsible for meeting contract completion timely and in accordance with the contract.

7.2 The Government Program Manager will submit the UAR to the Visitor Control Center for approval. Once the UAR is approved, the Government Program Manager will notify the Contractor of the specific Base Visitor Control Center that their personnel can pick up their base pass.

https://www.osha.gov/vpp

Contractor personnel must present the valid identification document which shows the information placed on the UAR.

7.3 The Contractor shall provide identification badges for their employees. All Contractor personnel are required to wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be in accordance with base regulations. During project implementation, the Contractor shall coordinate access to secure areas at least 48-hours in advance with the Government Project Manager.

7.4 All commercial trucks must enter through Growden Gate #10, which is Hwy 90 to 36th Street (Port SA flight line) turn right on Growden proceed to gate and enter to the right in front of AF Gate, for inspection. In accordance with the Installation 802nd Security Forces Squadron; base entry procedures must adhere to delivery vehicle process requirements mandated by JBSA 31-1131. Once at Growden Gate #10, the driver must have a current and approved base pass. The driver must be able to show when asked:

• Current Vehicle Registration

• Current Proof of Insurance

• Valid and current Driver's License for the driver

• Valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.5 Gate Procedures:

• Once at Growden Gate #10, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination, as needed.

• If the final destination requires the driver to leave Growden Gate #10, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

7.6 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 ATTACHMENTS

• SOW Attachment 1- Rm 119-120-121 Current Layout

• SOW Attachment 2- Rm 158 A-1 Current Layout

• SOW Attachment 3- Rm 116 Current Layout

• SOW Attachment 4- New Layout for Rm 111,116,119,121 and 158A1

• Attachment 5a-e- Pull Lists