Statement of Work - Freedom Fest 2026 Tents Tables and Chairs (POC Info Redacted).pdf
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- Solicitation number
- FA302226Q0008
About this file
This is a Statement of Work for the rental and setup of event equipment for the Freedom Fest 2026 celebration at Columbus Air Force Base in Mississippi on July 4, 2026.
The contractor shall provide and manage 24 tents (11 20x40 frame tents, 11 10x10 pop-up tents, and 2 20x20 frame tents), 1,100 folding plastic chairs (black or white), and 150 8-foot rectangular folding tables. All tents must include ballast blocks or sandbags for securing, with potential authorization for in-ground securing methods pending coordination with the 14th Civil Engineering Squadron. Equipment delivery and complete setup must occur between July 1-4, 2026, with full setup no later than 1300 hours on July 4. Delivery location is Harpe Boulevard between Simler Boulevard and 2nd Street, Columbus AFB, MS 39710, south of Building 862. Teardown begins no earlier than 0800 on July 5, 2026, with site clearance required by 1700 on July 6, 2026. The contractor assumes all responsibility for transportation, personnel, equipment, materials, supervision, setup, and teardown. All tents must be fire-retardant, properly weighted for winds of at least 35 MPH, fully waterproof, and free from tears or failing seams. Contractor personnel must obtain base visitor passes and present professional appearance. Columbus AFB will provide installation access and designated sites but no personnel or equipment support. Inspection occurs upon delivery, and final acceptance follows successful removal with site clearance and no damage. The period of performance runs July 1-6, 2026.
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Text version
STATEMENT OF WORK
FOR
FREEDOM FEST 2026 TENTS, TABLES, AND CHAIRS
COLUMBUS AFB, MISSISSIPPI
July 4, 2026
STATEMENT OF WORK
FOR
FREEDOM FEST 2026 TENTS AND CHAIRS
1. SCOPE
This Statement of Work (SOW) defines the scope of work to provide rental tents, tent blocks, chairs, and tables for the 2026 Columbus AFB Freedom Fest on July 4, 2026. The contractor shall provide all personnel, equipment, materials, supervision, and transportation necessary to deliver, set up, and subsequently tear down and remove rental tents and chairs in accordance with the specifications, timeline, and location detailed in this Statement of Work.
2. REQUIREMENTS
2.1. Equipment Specifications
Item Quantity Description
Tent 24 (11) 20x40 tents (or equivalent square footage larger tents), (11) 10x10 pop up tents, (2) 20x20 tents
Chairs 1,100 Folding plastic chairs. Can be black or white.
Tables 150 8’ rectangular folding table.
Contractor will provide (1) 20x40 frame tent with ballast blocks, (10) 20x40 frame tent with tent ballast blocks (or equivalent square footage larger tents), (11) 10x10 pop up tent with sandbags or tent ballast blocks, (2) 20x20 frame tent with tent ballast blocks, (1,100) plastic folding chairs, (150) 8’ rectangle tables. Pending coordination and approval with the 14th civil engineering squadron, contractor may be able to utilize in ground means of securing tents in certain locations.
Total number of tents needed is 24, total number of tables needed is 150, and total number of chairs needed is 1,100.
2.2 Delivery and Setup:
Delivery will be at Harpe Blvd between Simler Blvd and 2nd St, Columbus AFB, MS 39710 south of building 862. All items will be delivered and fully set up no later than 1300 on July 4 2026. Contractor can begin setup NET 0800 on July 1 2026. See section 9 for POC for delivery crew coordination regarding specific locations of items.
2.3 Teardown and Removal:
The contractor shall begin teardown and removal no earlier than 0800 on July 5 2026 and have the site cleared no later than 1700 on July 6 2026. The contractor is responsible for leaving the site in the condition it was found.
a. All provided assets will be setup and taken down by the contractor.
b. The contractor must maintain a hazard free work area.
c. The contractor must minimize interference with ongoing mission, personnel movement and government operations. The contractor must not at any time block entry to the flightline to include doorways and walking paths.
d. Staking is not authorized for the setup of any contractor provided assets.
e. Housekeeping practices should be implemented around/near setup sites. Housekeeping practices include proper storage, use and disposal of materials, and trash/debris containment.
f. Contractor will break down and remove the items listed above starting on Sunday, July
5, 2026 NET 0800 (8:00 AM).
3. CONTRACTOR PERSONNEL:
The contractor must be able to obtain base access from the Columbus Air Force Base visitor center for the days of the period of performance. The contractor(s) / contractor employees shall present a neat, professional appearance and be easily recognized as contractor employees. Contractor will provide a list of personnel NLT one week prior to setup to ensure visitor passes can be provided in a timely manner.
4. PERIOD OF PERFORMANCE
Wednesday, July 1, 2026 – Monday, July 6, 2026
Delivery and Setup: July 1, 2026 – July 4, 2026
Teardown and Removal: July, 5 2026 - July 6, 2026
5. DELIVERABLES / PLACE OF PERFORMANCE
The place of performance is Harpe Blvd between Simler Blvd and 2nd St, Columbus AFB, MS 39710 and Walker Center (bldg. 1030), Columbus AFB, MS 39710.
6. GOVERNMENT-FURNISHED ITEMS / INFORMATION
Columbus AFB will provide access to the installation and the designated setup site. Columbus AFB will not provide personnel for loading/unloading, setup, or teardown. No equipment will be provided.
7. QUALITY CONTROL / ACCEPTANCE
Columbus AFB Freedom Fest personnel will inspect all items upon delivery to ensure they match the specifications in Section 3.1 and are in clean, serviceable condition. Final acceptance of the work will be confirmed once all items have been successfully removed and the site is confirm to be clear and undamaged. Columbus AFB is not responsible for normal wear and tear on the provided equipment that results from intended and proper use during the performance period.
8. TECHNICAL AND SAFETY:
a. All tents must be fire-retardant and properly weighed or staked for wind conditions at least 35 MPH.
b. b. All tents’ tops shall be fully waterproof and free from any tears, holes, or failing seams that could result in leaks during inclement weather
9. POINT OF CONTACT
Coordination shall be accomplished with the Government technical representative who will establish exact locations for setup of tents, tables and chairs.
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