Statement of Work for Universal Access Picnic Table Kits_20260413.pdf

STATEMENT OF WORK

PURCHASE AND DELIVERY OF UNIVERSAL ACCESS PICNIC TABLE KITS

Commonwealth of Pennsylvania Department of Conservation and Natural Resources State Park Region 2/Presque Isle State Park Complex

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, Park Region 2/Presque Isle State Park Complex is requesting fifty-five (55), eight (8) foot Universal Access Picnic Table Kits.

Questions regarding the technical aspects of this bid should be directed to Mathew Greene 814-833-7424 or by email at magreene@pa.gov. Questions regarding the bidding or contractual aspects of this bid should be directed to Michelle Pritts at 717-772-0299 or mpritts@pa.gov .

II. CONTRACT REQUIREMENTS:

The following requirements shall be met within the performance of this contract.

• Supplier to supply and deliver fifty-five (55) universal access, galvanized steel tube picnic table kits, metal table leg structure, all mounting hardware and lumber. Leg tubing must be at least 2 inches OD. ADA access must be located at each end of the table, and each side bench legs must be able to accommodate eight (8) foot benches. Table specifications shall be as follows:

o Height: Tabletop 29” Nominal; Seat 17” Nominal o Width: Tabletop 30” Nominal; Seat 12” Nominal o All lumber for tabletops and benches must be treated pine boards o Total of 495 boards measuring 2x6x8 (275/tabletop, 220/benches) o Wheelchair accessibility at both ends.

o Seats are the same length as the tabletop, thus a benefit over the extended top design.

o Meets or exceeds current ADAAG, FSORAG, & FSTAG guidelines for wheelchair access to picnic tables.

o The one-piece welded construction frames are fabricated using continuous MIG welds for strength.

o All pipe and tubing conform to ASTM A513-94, and all steel components conform to ASTM-A1011.

o All cross braces are 1" Schedule 40 pipe (.133" thick wall) or better.

o Center brackets are all 1/8" thick (12 gauge) steel.

o Table and seat brackets are 3/16" thick (7 gauge) steel for 2" Schedule 40 frames.

o Support brackets are 1/8" thick (12 gauge) steel.

mailto:magreene@pa.gov mailto:mpritts@pa.gov o Assembly fasteners are 3/8" diameter galvanized steel carriage bolts, used to attach lumber to brackets.

o All hardware shall be included.

o All exposed corners are chamfered for safety.

o Approximate weight of tables less lumber: 2" Schedule 40 frame = 100 lbs.

Pictures for reference

• The contractor agrees to comply with the Reciprocal Limitations Act (attached to the solicitation) and the Steel Products Procurement Act (outlined in the Terms and Conditions).

III. DELIVERY:

The delivery day and time must be between Monday through Friday 7am – 2pm.

Delivery Address:

20 Maintenance Road (Presque Isle State Park Maintenance Building) Erie, PA 16505

Any damage occurring during delivery caused by the vendor’s personnel must be repaired to the satisfaction of the Department’s representative at the vendor’s sole expense.

DCNR will assist with unloading products using forklift or tractor with forks.

IV. DELIVERY PERIOD:

The delivery period shall commence upon execution and receipt of the purchase order and will terminate August 31, 2026.

V. BID AWARD:

Bidder must complete and return the following:

I. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us.

II. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

III. A properly executed Worker Protection and Investment Certification Form.

The unit price must include all administrative costs, labor, materials, equipment, tools, insurance, transportation, fuel charges, delivery, handling charges, and any other items or miscellaneous charges necessary for the furnishing of the Picnic Table Leg Kits.

The bid will be awarded based on the total sum.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

Quantities are only estimated and may be increased or decreased contingent upon awarded bid prices and depending upon the needs of the Department.

VI. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request references (names, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract. Similar work is defined as the design, manufacturing, and transporting of outdoor recreation equipment, specifically galvanized metal leg regular and universal picnic tables.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references and reject bidders based on inadequate reference will be made solely at the discretion of the Department.

VII. PAYMENT TERMS:

Payment shall be made on a reimbursement basis following delivery and final acceptance of the universal access picnic table kits.

This contract will be paid by Automatic Clearing House (ACH), commonly referred to as direct deposit. Contractor should review Section V.23 CONTRACT-016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

http://www.pasupplierportal.state.pa.us/

VIII. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for the contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

B. Or, mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg, PA 17106

All invoices MUST have the purchase order number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, and for security purposes, should not be explicitly stated on an invoice.

IX. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at https://www.pasupplierportal.state.pa.us/irj/portal/anonymous. Emailed, faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

X. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx.

The bid results will be posted as soon as practicable. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

mailto:69180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx https://www.pasupplierportal.state.pa.us/irj/portal/anonymous http://www.emarketplace.state.pa.us/bidtabs.aspx