Statement of Work for RFI.docx

STATEMENT OF WORK

TRASH, RECYCLABLES AND ORGANIC WASTE REMOVAL/DISPOSAL

1. CONTRACTOR’S RESPONSIBILITY: The contractor shall provide all personnel, supervision, equipment, tools, parts, transportation, and other items necessary to perform removal, pickup and disposal of trash at the locations covered by this contract unless otherwise specified as provided by the Government.

The Contractor is required to comply with all local, state and federal regulations applicable to the removal, transportation and disposal of solid waste. The Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such responsibilities. All charges pertaining to the removal and transportation including but not limited to maintaining, emptying, transporting and dumping such containers and all state and local fee for the proper disposal of the waste shall be included in the contractor’s price for this solid waste services.

2. COMMISSARY RESPONSIBILTY: The commissary is responsible to ensure no contaminates are placed within the organics waste containers and the recyclable bin. All food packaging must be removed prior to disposal. The Store Director or their designated POC will coordinate with the contractor to determine what can and can-not go into the bin(s), the contractor will provide signage. The commissary will report in Waste Management Report (WMR) the estimated organic and weight for each pickup to include all other recyclables.

3. NOTIFICATION: Within 10 days of contract award, the contractor shall provide the Store Director* with a point of contact and phone number to receive service calls. The contractor’s representative shall coordinate with the Store Director for services under this contract.

4. PERSONNEL: Contractor personnel must be recognizable while on Government property by means of uniform, identification badge or patch.

5. COMPLIANCE WITH ENVIRONMENTAL PROTECTION AGENCY (EPA) AND ASSOCIATED FEES: The Contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations applicable to removal, transportation and disposal of refuse. Disposal shall be at an off-base location. All charges pertaining to providing, maintaining, emptying, transporting and dumping containers and refuse, recyclables and organic waste shall be included in the contactor’s price for services.

6. EQUIPMENT AND PICKUP: Containers shall meet industry standards and shall be leak proof. The Commissary containers will be locked. For access to the Commissary containers there will be one key provided to the Commissary Store Director and one key provided to the driver picking up the trash. For this contract 8 cubic yards containers are required to be located at the McClellan Commissary.

7. Waste:

7.1 Solid Waste: For normal solid waste pickups, the contractor is required to provide three 8 cubic yard containers OR a mix of containers that will have at least 3,744 cubic yards, not-to-exceed 3,792 cubic yards of capacity for a twelve-month period to include extra pickups. Formula for calculating the not-to exceed twelve-month total capacity is: twenty-four cubic yards multiplied by three pickups per week equals total seventy-two cubic yards multiplied by fifty-two weeks equals 3,744 cubic yards total per twelve months for regular pickups. Trash pickups shall be made on Monday, Wednesday and Friday. For extra solid waste pickups, please see the Extra Collections, Paragraph 10.

7.2 Organic Waste: The contractor shall provide two 1 cubic yard containers. Containers must have lids that seat onto the tops of the bins and gravity locks to prevent insects, animal access and illegal dumping. The contractor signage for the bin will be provided, what can and can-not go into the bin). Organic waste will be picked up on Monday, Wednesday and Friday. For extra organic waste pickups, please see the Extra Collections, Paragraph 10.

7.3 Recyclable Waste: The contractor shall provide one 96-gallon container. The container will have a lid that seats onto the top of the bin and gravity locks to prevent insects, animal access and illegal dumping. The contractor signage for the bin will be provided, what can and can-not go into the bin. Recyclable bin will be emptied every other Monday. For extra recyclable waste pickups, please see the Extra Collections, Paragraph 10.

NOTE: The Government reserves the right to reduce the number of containers and/or change the frequency of pickups during the performance of the contract. The government will provide 30 days’ notice to the contractor and issue a modification to the contractor indicating the necessary changes.

8. SANITATION AND MAINTENANCE: All equipment, including trucks and containers shall be serviceable, clean and in well-maintained condition. The contractor shall thoroughly wash all refuse collection containers in accordance with industry and OSHA standards to preclude unsanitary conditions. Containers shall be free of unpleasant odor, dirt and debris. Cleaning shall be performed as often as necessary to prevent an unsanitary environment.

a. Missing or deteriorated containers (i.e., excessive rust, lids not operating properly, exterior damage, etc.) will be replaced by the contractor at no additional cost to DeCA. In addition, the contractor shall furnish replacement containers for each one that is removed for maintenance or repair.

b. The contractor shall not collect or dispose of any material which has obvious value and appears to have been inadvertently placed near the collection point unless such material is designated as refuse by the Store Director.

c. The contractor shall be responsible for the cleaning of any spillage that occurs during the transport of the solid waste from the commissary location as well as in and around all facilities, roads and highways while in route to the solid waste disposal location.

9. VEHICLES: Vehicles shall be in operable condition; meet all local, state and federal safety requirements; painted or present a neat appearance; and shall bear the contractor’s name on both sides. The contractor shall be responsible for obtaining pass and identification forms and ID from the installation and shall comply with posted speed limits and base safety regulations while on post grounds.

10. INCLEMENT WEATHER SCHEDULE: The contractor shall collect refuse during the periods of inclement weather. Exceptions to this may be authorized by the Store Director in cases of unduly severe weather. When exceptions are granted, the contractor shall accomplish all collections for each day missed within 24 hours after the severe weather has terminated. Rescheduling to provide make-up collections shall not be a basis for a claim by the contractor for additional compensation.

11. EXTRA COLLECTIONS: The contractor may be required to make extra refuse collections as a result of holidays, special events, etc. The extra collections shall be made within 24 hours after notification by the Contracting Officer or Store Director. The contractor shall be reimbursed for extra collections at the rate specified in the schedule/contract.

12. MISSED PICK-UPS: The contractor shall be required to collect refuse at missed pick-up points at no additional cost to the government. Such collections shall be within 24 normal working hours after notification by the Store Director or designated representative.

*NOTE: Store Director is intended to include the Store Director’s authorized representative.