Statement of Work for Intercom System Replacement Building 1999 March 14 2024.pdf

Project: Replace Intercom System at the School Age Center Building: 1999 Base: Hanscom AFB, MA

STATEMENT OF WORK

Replace Intercom System at the School Age Center Building 1999 Hanscom AFB, MA

1. SCOPE: The work covered in this Statement of Work (SOW) consists of removal of existing Intercom equipment and the purchasing and installing of a new intercom system in the School Age Care (SAC), located in Building 1999. The contractor is responsible for the design, purchase, install, and programming for the intercom components, as well as initial training for the end users. The contractor shall work with Civil Engineering and the 66 FSS SAC Manager for the coordination, implementation, and installation of the intercom project.

2. LOCATION: Building 1999 at 196 Marrett St. Hanscom AFB, MA 01731

3. PRIMARY FEATURES: The work to be performed consists of the following principle features and shall meet all Local, State, and Federal Codes. All work to be completed must be conducted by a properly licensed technician (i.e. licensed electrician, plumber, etc.). Licenses must be supplied to the Contracting Officer prior to work start. The Contractor shall obtain all required Base, City, County and State permits for installation and operation of all utilities. Any anticipated utility outages shall be coordinated with the Local CE Representative Albert Kopek, Tel 781-225-5360 B1810 at least 10 working days in advance.

4. HOURS OF OPERATION: Working hours for the contractor will be between the hours of 8:00 AM and 2:00 PM excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, additional Government inspection forces may be required. The Contractor must make his/her request to the Contracting Officer five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such force is reasonably available, the Contracting Officer may authorize the contractor to perform work during periods other than normal duty hours/days.

5. PERIOD OF PERFORMANCE: 60 days from the date of contract award.

6. NOTIFICATION OF COMMENCEMENT: The Contractor shall notify Ms. Haley Smith

(781) 225-6052, at least 1 week prior to confirm start dates, times and develop a schedule of rooms that will be accessible and a timeline for completion and moving to the next room.

Contractor shall provide a construction-phasing plan discussing the construction schedule of every-room. The phasing plan shall approved by Contracting Officer and the user.

7. CLEAN UP: Contractor shall be responsible for daily cleanup, more often as necessary to maintain a clean and safe working environment. Contractor is responsible for removal of all debris and old equipment. Area should be vacuumed / mopped if necessary to maintain a clean and safe work environment. Contractor shall be responsible for all disposal and regulation requirements.

8. WORK DESCRIPTION:

a. Remove existing Aiphone intercom system at the main desk and in all other locations (i.e. classrooms, break rooms, training rooms, kitchen, etc.) identified in this SOW and confirmed during the Site Visit.

b. Contractor shall be responsible to verify existing conditions and report immediately to Contracting Officer of any unforeseen conditions.

c. Install new intercom system. New intercom System needs to provide two-way hands free communication from room to master (front desk) and back. System should also have the ability to “all call” all rooms from the front desk. System will be hard wired, replacing the existing units and adding new locations (IAW SOW Section 10.b)

d. Provide master station at reception area (Front Desk) equipped with a handset with a switch for private conversations with permanently coiled cord, approximately 1525 mm 5 feet long extended. Master station shall have molded shock-resistant plastic handset and housing. Housing shall be mounted on a steel base plate with a station selector with ten-digit, silent operating touch key mechanism.

e. Provide surface wall mounted remote stations with stainless steel face plates with tamperproof mounting screws and galvanized steel back-box. Remote stations shall provide a speaker with a minimum sensitivity of 40 dB for speakers less than 200 mm 8 inches in diameter and at least 45 dB for speakers 200 mm 8 inches or greater. Remote stations shall have a call announcement monitor lamp. The location of the remote stations shall be at:

i. Child Activity Rooms

ii. Kitchen

iii. Front Desk

iv. Outdoor Main entrance

f. All remote units shall be wall mounted, located near a room entrance and at 54-inches above finished floor.

g. Cable and raceways shall conform to UL 6 and UL 797. Cabinets and boxes shall conform to UL 50. Cables for use in air plenums shall be UL classified low smoke and low flame in accordance with NFPA 70.

h. Outdoor play environment units shall be weatherproof and located adjacent to the emergency supply cabinets.

i. System shall have controls that allow private conversation using a switch.

j. Main Door Intercom: Provide an-after-hours, stand-alone intercom system from the main entrance to the reception area.

k. New wiring shall be run from each existing room intercom to the master switch using appropriate wiring system. All intercoms will be hard wired, replacing the existing wire from the room to the master switch and added new locations (SOW Section 10.b)

l. Contractor is responsible to make all electrical connections / wiring to support new intercom locations. Electrical work must be done by a licensed electrician.

m. Contractor to test the system and ensure all features function properly per manufacturers specifications. Repairs / adjustments will be at the expense of the contractor until accepted by the end user.

n. Provide initial training on system for end users.

o. Contractor to provide shop drawings as part of the closeout submittal. The Shop drawings shall both in AutoCAD and PDF files format.

9. SUPPLIES AND EQUIPMENT: The contractor will furnish all design, labor, materials, equipment, and transportation necessary to install the telecom equipment.

10. INTERCOM LOCATIONS:

a. Current:

Classrooms - 7 Front desk -1 Kitchen – 1

b. New Locations:

Side Front Door – 1

11. ACCEPTANCE CRITERIA: The acceptance criteria will be based on the new equipment functioning properly, installed in a professional manner, (e.g., exposed wiring ran tight and not drooping, loose wiring bundled and hidden, any trash and/or debris from installation removed) and meeting the requirements identified in the SOW.

12. Proposals should include:

1) Warranty Coverage specification after installation and acceptance

2) User Training after installation

3) Hard Copy and an electronic copy (CD) of User Manuals/ binder for operating the system

13. Government provided documents:

• Appendix 1: Floor plan

14. Contractor Deliverables:

• Deliverable 1: User Manual – will be provided by contractor at end of installation