Statement of Work for Cleaning and Gardening.pdf

Blanket Purchase Agreement for Residential Cleaning and Gardening

U.S. EMBASSY, LONDON – GSO HOUSING

JULY 2025

1. Summary:

The U.S. Embassy London has a requirement for Residential Cleaning and Gardening contractor/s and intends to meet this requirement by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this particular requirement with the same vendor/s over a period of five (5) years. (Please note that the BPA does not guarantee any quantity of business for a particular vendor and that the Embassy may choose to award BPAs to more than one vendor and rotate business.)

2. Value:

The estimated total value of this BPA is £130,000 ($177,000). Any individual order shall not exceed £3,000 ($3,900). The value of business received may not exceed $30,000 until the vendor is registered in the System for Award Management (SAM).

3. Full product/service description:

The Embassy’s Housing section anticipates placing regular orders for the following services within the Greater London area:

RESIDENTIAL CLEANING

• ALL ROOMS – GENERAL CLEANING

Dust and clean throughout to include wood furniture, wardrobes, storage units, light fittings and shades, light switches, dado rails, skirting, skirting board behind furniture, spindles and banisters, curtain rails, wall pictures, fire surround and radiators

• Move light furniture to allow for vacuuming/cleaning the carpets and floors underneath

• Vacuum/sweep and wash all floors with the appropriate cleaning products

• Clean and polish glass surfaces and mirrors

• Clean windows and windowsills internally

• Clean doors and tops of doors

• Vacuum upholstery and lift cushions to allow for vacuuming

• Vacuum and clean carpeting

• Vacuum curtains and Roman blinds

• Dust Venetian blinds and roller blinds

• Make beds using embassy provided linen

• Clean and dispose of any rubbish in the drawers and on shelves

KITCHEN

• Clean inside all cupboards and drawers

• Clean and remove limescale from sink and taps

• Clean and remove grease and mould growth from wall tiles and grouting

• Clean the interior and exterior of oven, to include the glass door, and remove grease and buildup

• Clean and remove grease from extractor hood and filters

Defrost the fridge/freezer

• Clean the interior and exterior of the fridge/freezer removing all dirt, mildew, and food deposits

• Clean the interior and exterior of the washing machine to include the rubber seal, filters, and soap drawers

• Clean the interior and exterior of the dishwasher

• Clean the interior and exterior of the microwave

• Clean the interior and exterior of bins

• Wash and polish all work surfaces and chrome and metal plate surfaces

• Dispose of all old food stuffs, carrier bags and cleaning products

• Dispose of miscellaneous small items and products as directed

PROPERTY EXTERIOR

Clean exterior windows Jet wash external patio and balcony areas Mow the grass Cut back shrubs Remove weeds and climbing plants Sweep leaves Dispose of cuttings and garden debris

BATHROOMS/TOILETS

• Clean, remove limescale and polish the shower screen

• Remove soap and limescale from all surfaces

• Clean and remove any mould growth present on the bathroom tiles and grouting Clean, remove limescale and polish bath, basin, taps, shower

• Remove limescale, clean and sanitise the toilet, toilet seat, and adjacent areas behind and below

• Clean and polish mirrors and mirrored surfaces Wash and sanitise floors

• Dispose of all products including soap and shampoo

UPHOLSTERY CLEANING

Clean upholstered furniture as and when directed to remove stains, sanitise and deodorise

4. Performance:

Although the BPA is non-contractual, the government would still expect performance as offered by vendors. In a situation where a vendor is unable or unwilling to meet the Embassy’s requirements, the government reserves the right to cease placing orders through the BPA and seek suitable vendors elsewhere.

5. Pricing:

Vendors will be asked to provide indicative pricing/schedule of rates so that the Embassy can judge whether the pricing is reasonable for the services required.