Statement_of_Work__Fire_Alarm_Enhancements.pdf

STATEMENT OF WORK (SOW)

FOR

FIRE ALARM ENHANCEMENTS FY26

Project Number

EADS-20262010

EASTERN AIR DEFENSE SECTOR

GRIFFISS BUSINESS AND TECHNOLOGY PARK

BUILDING 703

366 OTIS STREET

ROME, NEW YORK 13441-4812

TABLE OF CONTENTS

1.0 PROJECT GENERAL DESCRIPTION

2.0 PERIOD OF PERFORMANCE

3.0 SCOPE OF WORK

4.0 GENERAL CONDITIONS

5.0 MATERIALS & EQUIPMENT

6.0 ENVIRONMENTAL

7.0 APPLICABLE PUBLICATIONS & FORMS

8.0 DEFINITIONS & ACRONYMS

9.0 ATTACHMENTS

1.0 PROJECT GENERAL DESCRIPTION

1.1 Executive Summary This project, Fire Alarm Enhancements FY26, consists of upgrading the main fire alarm control panel and adding fire alarm remote annunciators and specialized audio-visual (A/V) notification devices to the existing fire alarm infrastructure at the Eastern Air Defense Sector (EADS), Rome, NY. The objective is to expand alarm notification capabilities across multiple facility locations and accommodate personnel with specific accessibility needs, ensuring a fully functional network of airfield and facility life-safety systems.

1.2 Base Synonyms EADS is synonymous with the Eastern Air Defense Sector, the 224th Air Defense Group (224 ADG), the 224th Support Squadron (224 SPTS), and Griffiss Business and Technology Park, Rome, NY. All references to EADS or the base hereafter in this SOW are equivalent.

1.3 Contractor Responsibilities The contractor shall provide all labor, materials, tools, equipment, supervision/quality control, and project management necessary to complete the Fire Alarm Enhancements project. This includes, but is not limited to, the demolition/recovery/disposal of existing materials, delivery/receiving of all equipment to the worksite, and system programming, integration, and testing.

1.3.1 Damage Prevention and Restoration: All work must be completed without damage to any other government property outside this SOW. The contractor shall bear sole responsibility for restoring or replacing any item damaged during the execution of this contract. This includes, but is not limited to, buildings, pavements, sidewalks, utilities, landscaping, and government-owned equipment.

1.3.2 Regulatory Compliance: All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws, Department of Defense (DoD) policies, Unified Facilities Criteria (UFC), and New York State Codes. The primary life safety and building codes include UFC 1-200-01 (DoD Building Code) and NFPA 72 (National Fire Alarm and Signaling Code). In the case of discrepancies among regulations, the most stringent regulation shall apply.

1.4 Government Non-Supervision The Government will not exercise any supervision or control over the contract service providers performing the services herein. The prime contractor shall be responsible for project management, quality control, on-site supervision, and safety of all personnel and subcontractors. The Contracting Officer Representative (COR) shall be the primary Point of Contact (POC) for technical monitoring.

1.5 Cost Categories Labor, equipment, materials/parts, and overhead/administration shall be tracked and invoiced as separate cost categories.

1.6 Material Lead Times Materials and parts shall be further itemized, with any long lead times greater than 30 days clearly identified in the Contractor’s Preliminary Schedule.

1.7 Work Location All on-site work will be performed at the following location:

Eastern Air Defense Sector (EADS) Griffiss Business and Technology Park, Buildings 700 and 703 366 Otis Street, Rome, New York 13441-4812

2.0 PERIOD OF PERFORMANCE

2.1 Contract Duration The Period of Performance (PoP) for this project shall be 30 calendar days from the date of the Notice to Proceed (NTP).

2.2 Hours of Operation The contractor shall perform all services on-site between the hours of 0730 and 1630, Monday through Friday, except on recognized federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed installation closures.

2.2.1 Shift Adjustments: The duty day hours may be adjusted only if previously identified, coordinated, and approved in writing by the Base Civil Engineer or designee.

2.2.2 Teleworking: Teleworking for on-site execution, installation, and testing is not authorized.

3.0 SCOPE OF WORK

3.1 Specific Technical Requirements The contractor shall complete the following equipment upgrades and physical installations within Buildings 700 and 703:

3.1.1 Main Control Panel Replacement: Replace the existing Fire Control Instruments (FCI) 7100 Series control panel with a Honeywell Smart Loop Panel that is fully compatible with existing FCI 7100 series field devices.

3.1.2 Remote Annunciator Installation: Provide and install two (2) new fire alarm remote annunciator panels compatible with the Honeywell Smart Loop Panel/existing FCI 7100 Series Control Panel.

3.1.3 Addressable Relay Installation: Install one (1) addressable relay in Building 703, adjacent to the main Fire Alarm Control Panel (FACP), with one set of dry contacts programmed to activate automatically on alarm.

3.1.4 Notification Appliances Installation: Provide and install specialized notification appliances as follows:

Building 700 Base Defense Operations Center (BDOC): Install one (1) clear white strobe.

Building 703, Room 240A: Install one (1) audio-visual (A/V) notification device to accommodate personnel with hearing accessibility needs.

Building 700, Room 108: Install one (1) ceiling-mounted horn/strobe notification device directly above the sleeping/crew rest area. The contractor shall utilize the existing circuit and place this device in series with downstream devices.

3.2 System Integration and Programming The contractor shall fully integrate and program all new remote annunciators, dry contact relays, and notification devices with the newly installed Honeywell Smart Loop Panel. The system programming must map and report alarms accurately from each new physical zone and device.

3.3 Inspection and Testing

3.3.1 NFPA 72 Compliance: The contractor shall test all functions affected by the software and hardware change, test 100% of the newly installed devices, and test a minimum of 10% of the existing, unaffected devices in accordance with NFPA 72.

3.3.2 Joint Functional Test: The contractor shall conduct a 100% complete functional test of all newly installed components in the physical presence of the COR to verify proper operation. This includes verifying alarm reporting at each remote annunciator, proper activation of the dry contacts, and correct synchronization/activation of the A/V strobe and horn/strobe appliances.

3.3.3 Testing Documentation: A complete test report showing 100% successful activation of all provided components shall be compiled and submitted to the Base Engineer within 72 hours of test completion.

4.0 GENERAL CONDITIONS

4.1 Project Management & Reporting The contractor is required to develop and maintain an organized project management process. Daily progress shall be documented using Air Force Form AF1477 (Construction Inspection Report) or equivalent as approved by the COR.

4.2 Notice to Proceed (NTP) The Contracting Officer (KO) will issue a physical Notice to Proceed (NTP) only after all required administrative submittals, safety plans, and the Quality Control Plan have been approved, and a pre-construction kickoff meeting has been completed.

4.3 Quality Control Plan (QCP) The contractor shall develop, implement, and maintain an effective site-specific Quality Control Plan (QCP). The final QCP must be submitted to the COR for approval no later than 10 calendar days after contract award.

4.4 Access and Security Requirements

4.4.1 Installation Pass and Base Access: The contractor shall submit a written request on company letterhead to the KO listing the contract number, work site locations, start/stop dates, and the names of all employees and subcontractor employees requiring base access. Personnel shall carry a valid driver's license, current vehicle registration, and valid vehicle insurance.

4.4.2 Physical ID Badges: Contractor personnel shall wear or prominently display installation-issued identification badges or contractor-furnished identification badges at all times while performing work on the installation.

4.4.3 Gate Closures and Vehicle Searches: Unscheduled gate closures by Security Forces may occur at any time. Contractors will not be compensated for unexpected closures or delays. All vehicles operated on the installation are subject to random searches.

4.4.4 Controlled Area Escorts: Because work under this contract requires entry to controlled or restricted defense areas within Buildings 700 and 703, contractor personnel shall be escorted by authorized government personnel at all times. Unescorted entry is not authorized.

4.4.5 Retrieval of Access Media: The contractor shall retrieve all base passes and identification media from employees who depart the project for any reason and return them to the KO within the day of the employee's departure.

4.5 Personnel Qualifications The contractor shall ensure that all personnel performing installations, programming, and testing under this contract possess all required local and state licenses for fire alarm systems. The Government will not provide training to contractors.

4.6 Contract Manager (CM) The contractor shall designate an on-site Contract Manager (CM) and an alternate in writing to the KO. The CM shall have full authority to act for the contractor on all daily operational matters and shall serve as the primary liaison to the COR.

4.7 Information Security and Acceptable Use Contractor employees utilizing Government Information Systems (IS) must complete required Information Assurance (IA) training, sign an Acceptable Use Policy (AUP) prior to account activation, and safeguard files according to local security policies.

4.8 Organizational Conflicts of Interest (OCI) The contractor shall notify the KO immediately if any actual or potential OCI is identified under FAR Subpart 9.5 and submit an OCI mitigation plan for review.

4.9 Welding and Hot Work Permits If any physical cutting, soldering, or welding is required for conduit or mounting installations, the contractor shall obtain a physical Hot Work Permit (AF Form

592) routed and approved through the following installation offices:

EADS Safety Office: Mr. Nicholas Brumm 315-334-6720 City of Rome Fire Department: 315-339-7784

5.0 MATERIALS & EQUIPMENT

5.1 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S) The Government will provide only the following support and services:

Electrical support to mount and provide primary utility power to the new Honeywell Smart Loop Control Panel.

Electrical support to run physical cabling from the new FACP to each series-connected annunciator.

Electrical support to cut in and tie-in the two (2) A/V and horn/strobe notification devices.

Electrical support to physically mount and wire the contractor-provided addressable relay.

Worksite Utilities: The Government will furnish all utilities (electricity and water) required at the worksite at no cost to the contractor.

5.2 Contractor Furnished Property, Materials, and Equipment (CFP/M/E) Except for those items explicitly listed as Government-Furnished in Section 5.1, the contractor shall furnish all materials, tools, and equipment required to complete the fire alarm enhancements, including:

One (1) Honeywell Smart Loop Panel compatible with existing FCI 7100 field devices.

Two (2) compatible fire alarm remote annunciator panels.

One (1) addressable relay with one set of dry contacts.

One (1) clear white strobe (Building 700 BDOC).

One (1) A/V notification device (Building 703, Room 240A).

One (1) ceiling-mounted horn/strobe notification device (Building 700, Room 108).

All required physical mounting hardware, conduit, backup batteries, and specialized diagnostic testing equipment.

5.3 Material Approval Submittals (AF Form 3000)

5.3.1 Submission Timeline: The contractor shall submit all material submittals (technical specifications, manufacturer sheets, and proposed equipment models) to the KO for approval within 10 calendar days of contract award, utilizing AF Form 3000.

5.3.2 Government Review: The Government requires a minimum of 15 working days to process, review, and return submittals.

5.3.3 Impact of Disapproval: Disapproval of any submittal shall not be considered grounds for a contract time extension. No materials shall be ordered or delivered to the site without prior written approval from the KO.

6.0 ENVIRONMENTAL

6.1 Spill Reporting and Prevention The contractor shall report all chemical, fuel, or oil spills immediately to the COR and the Base Environmental Office.

6.1.1 Spill Kits: The contractor shall maintain fully stocked, commercial-grade spill kits on all service vehicles operating on EADS. Spill kits must match the risk level of the vehicles and tools in use.

6.1.2 Restocking Costs: In the event of an emergency where government-owned spill kits are deployed to mitigate a contractor-caused spill, the contractor shall restock the base supplies at no additional cost to the Government.

6.2 Hazardous Materials (HM) If any hazardous materials (including solvents, adhesives, or specialized paints) are required to complete the installation, the contractor shall submit a Hazardous Materials Storage Plan and an AF Form 3952 (Chemical/Hazardous Material Request Authorization) to the KO for approval prior to bringing the materials on-site.

6.3 Housekeeping and Debris Disposal

6.3.1 Daily Cleanup: The contractor shall clean up the work area at the close of each work shift and secure all tools, equipment, and loose debris.

6.3.2 Disposal Restriction: The contractor is strictly prohibited from utilizing Government trash receptacles, dumpsters, or disposal bins on base.

6.3.3 Off-Base Disposal: All demolition debris, packaging, and trash shall be disposed of off-base in accordance with federal, state, and municipal regulations. The contractor shall provide copies of solid waste landfill disposal receipts or recycling manifests to the COR within 72 hours of disposal.

7.0 APPLICABLE PUBLICATIONS & FORMS

7.1 Applicable Publications The contractor shall comply with the most current versions of the following publications:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website/Source

Federal Acquisition Regulation (FAR)

Current https://www.acquisition.gov/?

q=browsefar

Defense Federal Acquisition Regulation Supplement (DFARS) https://www.acquisition.gov/dfars https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/dfars

NFPA 72: National Fire Alarm and Signaling Code

National Fire Protection Association

DoDI 5400.11 (DoD Privacy Programs)

01/29/2019

Department of Defense Issuances

Publication (Chapter/Page)

Date of Publication or Advisory

Website/Source

DoD 5400.11-R (DoD Privacy Program)

05/14/2007

Department of Defense Issuances

AR 530-1 (Operations Security)

09/26/2014

Army Publishing Directorate

AR 525-13

(Antiterrorism)

12/09/2019

Army Publishing Directorate

AFI 10-245

(Antiterrorism)

03/28/2013

Air Force E-Publishing

AFI 31-101 (Security Forces Standards)

08/18/2020

AFMAN 31-113

(Security Forces Standards)

03/05/2013

AFI 10-701

(Operations Security)

07/24/2019

7.2 Applicable Forms The contractor shall utilize the following standard forms for administrative and security reporting:

Form Number

Form Title

Source / Website

DD 1172-

Application for Identification Card/DEERS Enrollment http://www.dtic.mil/whs/directives/forms/index.htm

I-9

Employment Eligibility Verification https://www.uscis.gov/i-9 http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/i-9

DD 250

Material Inspection and Receiving Report https://www.esd.whs.mil/Directives/forms/

AF Form

Material Approval Submittal https://www.esd.whs.mil/Directives/forms/

Form Number

Form Title

Source / Website

Contract Progress Schedule

Provided by COR

Construction Inspection Report

Provided by COR

Hot Work Permit

Provided by Fire Emergency Services

8.0 DEFINITIONS & ACRONYMS

8.1 Definitions

Contractor: The individual, partnership, or corporation awarded a contract to provide specific supplies or services to the Government. The term refers specifically to the prime contractor.

Defective Service: A service output or physical installation that does not meet the technical standards defined within this SOW.

Deliverable: Any physical item, technical report, progress chart, or administrative plan that must be delivered to the Government to fulfill contract requirements.

Key Personnel: Contractor employees evaluated during source selection who are essential to the execution of the technical scope of work.

Physical Security: Operational and physical actions taken to prevent unauthorized access, loss, or damage to Government facilities and systems.

Quality Assurance (QA): The Government’s procedures, inspections, and monitoring used to verify that contractor performance meets contract specifications.

Quality Control (QC): The contractor's internal management actions, inspections, and testing used to ensure all deliverables and installations meet contract specifications.

8.2 Acronyms

A/V: Audio-Visual AEI: Army Enterprise Infostructure AR: Army Regulation AT/OPSEC: Antiterrorism/Operational Security BDOC: Base Defense Operations Center CFR: Code of Federal Regulations CM: Contract Manager COR: Contracting Officer Representative DA: Department of the Army

DFARS: Defense Federal Acquisition Regulation Supplement DoD: Department of Defense EADS: Eastern Air Defense Sector FACP: Fire Alarm Control Panel FAR: Federal Acquisition Regulation FCI: Fire Control Instruments GFP/M/E/S: Government Furnished Property/Material/Equipment/Services KO: Contracting Officer NGB: National Guard Bureau OCI: Organizational Conflict of Interest POP: Period of Performance PRS: Performance Requirements Summary QA: Quality Assurance QASP: Quality Assurance Surveillance Plan QC: Quality Control QCP: Quality Control Program SOW: Statement of Work TE: Technical Exhibit UFC: Unified Facilities Criteria

9.0 ATTACHMENTS

Attachment 9.1: Technical Exhibit 1 - Contract Requirements Summary

This details the specific objectives, AQL standards, and surveillance methods that the Government will utilize to evaluate contractor performance under this contract.

Objective

Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Provide

Main Control Panel

The contractor shall provide/deliver a new Honeywell Smart Loop Panel that is compatible with all existing and new system devices.

Equipment delivered on time, free of physical defects, and matches required specifications.

Panel must be 100% operational upon integration.

100% Inspection upon Delivery & Post- Installation Test / COR

Objective

Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1.1 Provide

Remote Annunciator Panels

The contractor shall provide/deliver two (2) new fire alarm remote annunciator panels compatible with the Honeywell Smart Loop Panel.

Equipment delivered on time, free of physical defects, and displays and functions must be 100% operational upon integration.

upon Delivery & Post-

5.1.2 & 5.2.1 -

5.2.2 Provide

Notification Devices & Relay

The contractor shall provide/deliver:

• One addressable relay (Bldg 703)

• One clear white strobe (Bldg 700 BDOC)

• One A/V device (Bldg 703, Rm 240A)

• One horn/strobe (Bldg 700, Rm 108).

All provided devices meet required specifications, are free of physical defects, and are 100% functional during the post-installation test.

upon Delivery & Post-

5.3 System

Integration and Testing

Following Government installation assistance, the contractor shall fully integrate/program all new components with the fire alarm system and conduct a full functional test of all new devices, functions affected by software changes, and 10% of unaffected devices, per

NFPA 72.

A complete, error-free test report must be submitted to the Base Engineer within 72 hours of test completion. The report must show 100% successful activation/integration of all provided components, with no exceptions.

Review of Test Report & Government Witness of