Statement_of_Work_FINAL2.pdf

WIND RIVERAGENCY

FENCING PROJECT

Statement of Work

A) BACKGROUND

1) The Branch of Facilities Management and Construction will provide construction funding for Security

Fence around Building 33, 49,57, 61, 65, 123, 124 and 132. This will include removal, disposal and replacement of fences at the Wind River Agency at Fort Washakie, Wyoming.

B) OBJECTIVES

1) The Bureau of Indian Affairs (BIA), through a contract, will provide for the removal and disposal of existing fences and the installation of a new 6' high chain link fence with 3 security wires on top of the chain link fence for buildings 33, 49, 57, 61, 65, 123, 124 and 132, all 16' Horizontal/swing roll gates and

4' man gates at the Wind River Agency. The construction work shall be based on the approved proposal from the selected vendor. All construction work will adhere to applicable federal, state, and local codes, including approved drawings/plans and specifications. The objective of this Statement of Work (SOW) is to define and establish a general scope of services necessary for the Fencing removal and installation.

C) SCOPE

1) This contract includes but not limited to the removal and placing of existing Fencing materials in a secured location designated by the Agency Facility Manager and the installation of a new Chain link fence with 3 strands of barbwire for and..fil! associated fencing materials for the area around the agency buildings listed at the Wind River Agency at Fort Washakie, Wyoming. This contract is for Labor, equipment, materials and the oversight to complete the project in accordance with manufacturer's recommendations. The contractor shall be responsible for providing all costs associated for the replacement of all fencing material, clearances, and placing of all existing fencing materials in a secured location, all accordance with all federal and state regulations. The contractor shall be responsible for storage, final shipping and delivery cost from the factory to the fencing materials final site. The

Contractor is recommended to visit the site to perform field measurement and identify work items so the proposal submitted will be complete. The Contractor shall verify the actual quantity removed and placed in secured location by the Contractor in preparation for the fencing replacement by the General

Contractor. Plans developed under this SOW will be used as final construction documents for new security fence. The scope of work includes but not limited to:

a) Detailed Contract Price Schedule

b) Detailed Construction Cost Estimate

c) Shop Drawings (Attachment).

d) Closeout and Operation & Maintenance (O&M) Requirements

2) The contractor shall provide all Labor, equipment and materials to complete the project in accordance with the attached plans and specifications.

3) All existing chain link fence and treated fence post shall be removed and stored in the area designated by the Agency Facility Manager. All other fencing material, portion, pieces or accessories of the existing fence shall be salvaged for reuse.

D) TASKS

1) The Contractor will provide performance bonding and professional and contracted services for the construction of the new Fence.

2) The Contractor shall provide fencing material all area around listed Agency buildings in compliance with project plans, specifications and supplemental documentation.

3) These quantities are for informational purposes only and are based on the best information available at the time of the specification preparation. The Fencing Contractor shall verify the actual quantities to be removed and stored of by the Fencing Contractor in preparation for component installation and replacement by the

General Contractor. Need 6' fence with a HF40 framework, 9 gauge wire with 2" mesh, terminal post no smaller than 2-1/2" OD (end, corner and gate post) @10' O.C., Line post no smaller than 2" OD with a concrete footing of 3' by 10" diameter, and Top rail of 1-3/8" OD. Gate post shall not be less than 3.5" in diameter for single swing gates longer than 14' with 12" diameter by 3'6" deep concrete footing. Gate frame work will be HF40 with 2-1/2 pipe w/9 gauge wire, will have rollers and brackets for easy opening of all 16' gates. 4' Man gates are to be 2" Frame and 9 gauge wire with hinge and latching closure of gate w/2-1/2" gate post. All component material such as concrete, hinges, fencing ends, post tops, fence clips, latches, all corner bracing pipe are no less than 1.25" and all other materials to complete the fencing project. All End, Corner, Brace, and gate posts need to have a concrete footing no less than 3'-6" deep by 12" diameter with the post in the center of the concrete at 3' deep. This is for security of Government buildings and equipment and the safety for the public and personnel in and around the Agency for the Heli-

Pad and Helicopters landing and going in the Ft. Washakie area. This fence is a permanent fixer for the security and safety of the public and personnel. All interested Vendors need to come to site and verify all measurements and location of all gates.

a) Building 57, 61, 65, 123, 124, and 132. All Fencing is new installation except for approximant 70' of old fencing will need to be removed Need a 6' High chain link fence from the south east corner of the

Range corral fence east to the south west corner of building 65 ( Install 16' Horizontal/swing roll gate on dirt road), then from the south east corner of building 65 east to the south west corner of building

124, east from the south east corner of building 124 to the south west corner of building 61, east of the south east corner building 61 to the south west corner of the fence around building 151. 8'-10" from the northwest corner of the fence around building 151 north to the south east corner of building

132, {Install 16' Horizontal/swing roll gate on dirt road). Then north from the north east corner of building 132 to 85' (on the existing road install 16' Horizontal/swing roll gate) install a corner fence at the 85' mark and go west 15' to old 4' fence and replace 4' fence north to the south west corner of building 123. (Install 16' Horizontal/swing roll gate) and a (4' man gate), next to the south west corner of building 123. From north east corner of building 123 east 9' -4" to the northwest corner of building 108

(install 4' man gate), from the north east corner of building 108, (install 4' man gate) then go 146' north and across the paved road to the barb wire fence along the river, (install 16' roll Horizontal/swing gate on paved road). Total Linear feet: 560'-6" Also 5 - 16' Roll gates at 6' high chain link which can be locked with a pad lock/chain. This fence also needs 3 strands of barb wire for the security of the top of the fence.

b) Building 33, Garage: Replace all fence, starting from the southeast corner of building 33, needs a

16' Horizontal/swing roll gate, then going south of a total of 20' (Gate included), install corner, then East approximately 362', install corner then going North approximately 200', install corner then go West approximately195'. Install a 16' Horizontal/swing gate, then continue 86'-6" to southeast corner of shed. Continue 69' from the southwest corner of shed West to the Northeast corner of building 33.

c) Building 49 Roads shop: Per attached drawing, start from the Northwest corner, go South193' -6", install 16' Horizontal/swing Gate. From Gate go South 37', then go south easterly 183', install corner and go East 198', install 45 degree corner then go south easterly 296', install corner and go North 296' along Highway right away fence install 16' Horizontal/swing roll gate approximately 120' from end of fence to Existing chain link fence and end there.

4) The Fencing Contractor will coordinate with the Contracting Officer and the General Contractor for scheduling of access to all areas. The Fencing Contractor shall assume that the buildings and areas will be occupied during this project.

5) Access to the areas will be restricted to the Fencing Contractor, Contracting Officer and authorized members of the Shoshone and Arapaho Tribes, TERO, Government Representative's. The work areas shall adhere to OSHA requirements as a fence work area. Appropriate signage is discussed elsewhere in this specification.

6) The project has a maximum number of working days to complete the removal work. Strict adherence to the schedule will be required to allow the work to be completed in a timely manner.

7) The Fencing Contractor will prepare the localized work areas for fencing removal. The work area preparation measures are to be approved by the Contracting officer prior to the commencement of work but may include; localized isolation of the construction area immediately adjacent to the building.

8) Nothing in this section may be interpreted as limiting the extent of work otherwise required by this contract or related documents.

9) The contractor shall provide a 48 hour advance notice to the agency facilities manager and occupants, before beginning work on each area. And shall proceed on each area until completed.

10) Removed fencing materials shall be placed in secured location for Agency reuse.

11) All materials with technical specifications shall be submitted to the contracting officer representative for approval before installation.

12) The Contractor will provide all labor, equipment and materials necessary to perform the selective demolition and fencing installation work.

13) The contract shall obtain all required state, local and tribal permits and clearances for the purpose of selective demolition (the removal and proper disposal of the old fencing material) of existing fence and the installation of new fencing materials as required in the project plans and specification.

14) The Contractor shall comply with applicable Codes and Standards adopted by the BIA for the work covered in this SOW include, but are not limited to the following:

15) Federal Health and Safety Codes and Standards, OFMC, revised September 11, 2009

16) American Society for Testing and Materials (ASTM) Organizational Abbreviations:

(i) ASTM A123 / A123M Standard Specification for Zinc (Hot-Dip Galvanized) Coatings on Iron and Steel Products

(ii) ASTM C94 / C94M Standard Specification for Ready-Mixed Concrete

(iii) ASTM F 668 Standard Specification for Polyvinyl Chloride (PVC) and Other Organic

Polymer-Coated Steel Chain-Link Fence Fabric

17) The Contractors shall comply with the Davis-Bacon Act and payment of not less than the applicable prevailing wage rates for the locality established by the Department of Labor for the project locale.

18) The Contractor shall contact and comply with the "Tribal Employment Rights Ordinance" (TERO) and is responsible for applicable local Tribe, TERO fees and any other applicable tribal taxes in addition to applicable state taxes, if any.

19) The Contractor shall be responsible for obtaining and submitting the Contractor's performance and payment bonds and insurance certificates within ten calendar (10) days of contract award.

20) The Contractor shall determine the eligibility of contractors to perform the work required within their contracts. A check of the Debarred and Suspended Contractors list must be performed before all contracts are entered into.

21) The Contractor will be responsible for the inspection and quality controls of the construction work as it progresses. At least one full-time inspector shall be employed to perform this service and shall be available throughout the entire construction performance period.

22) The Contractor shall perform daily on-site surveillance checks of the work to ensure that the work is progressing and proceeding as planned and that its inspector and construction management team are appropriately administering the work.

23) The Contractor shall chair weekly progress meetings at the project site. Key stakeholders and the

Contracting, officials shall be allowed to attend these meetings for the purpose of being informed about the progress of construction.

24) The Contractor shall coordinate the on-site visits with the BIA COR so that both parties can be on-site at the same time.

E) Delivery

1) Submit four (4) copies of shop drawings or other submittals required under the construction contract prior to the start of any work.

2) Quality control plan shall be submitted and approved 2 weeks before start of the project.

3) Request for Information shall be submitted and approved 2 weeks before start of the project.

4) Change Orders request shall be submitted and approved 2 weeks before start of the project.

5) Minor Modifications shall be submitted and approved 2 weeks before start of the project.

6) The Contractor shall provide Construction contractor monthly payment requests, construction Subcontract's cost breakdown (cost schedule) and progress schedule.

7) The Contractor shall provide monthly delinquent payroll reports Construction contractor and lower tier subcontractor payrolls reports

8) Reporting timeline for all reports is to begin upon mobilization, including Daily Construction Reports, Monthly Progress Reports, Interim and Final Inspection Reports.

9) As-Built drawings prepared on original Mylar drawings or AutoCAD2081 *.dwg and *.pdf

10) The Government requires Daily Status Reports, Weekly Progress Reports from contractors in order to monitor progress and ensure compliance.

11) The Contractor shall provide the BIA COR with both electronic files and paper copies of the Warranties.

Warranty for this project needs a 1 year no cost warranty for all fences and a 5 year warranty on faulty deteriorating material from completion of contract. The number and type of electronic files shall be mutually agreed upon between the BIA COR and the Contractor.

12) Warranty forms and information shall be completed by the contractor and presented to the COR on final completion of project.

13) All work shall have a professional and finished appearance. The work area shall be free of debris and material that was generated by the fencing project.

14) The Contractor shall prepare and submit to the BIA OFMC COR the "Substantial Completion of

Construction Project Report." An example will be provided by the Contracting Officer.

15) The Contractor shall be responsible for the closeout of the contract with the Contractor. Closeout procedures shall conform to 48 CFR 4.804-1, 48 CFR 4.804-4 and 48 CFR 4.804-5 procedures for contract closeouts. The BIA COR shall be provided with a copy of the signed original prepared by the Contractor, documenting the closeout.

16) Submit one copy each of the above items to the Bureau's CO at the address indicated below, or as directed by the COR.

17) Retain one copy of the above on the project site until completion of construe tion. Distribute these copies as directed by the COR.

18) The Contractor shall retain two copies of each submittal for their use and review and provide a copy to the

BIA's CO and project manager/COR.

19) The Contractor shall provide all warranties required under the construction contract.

20) Contracting Officer (CO) Kathy Eder, 20214th Ave, Billings, Montana 59101, Telephone: 406/247-7941;

Telefax: 406/247-7908. Email: kathy.eder@bia.gov

21) Contracting Officer's Representative (COR) - Regional Facilities Manager, US-DOI-Bureau of Indian

Affairs, Division of Facilities Management & Construction, Raymond Standing Bear, 20214th Ave, Billings, Montana 59101, Telephone: 406-657-6682; Telefax: 406-657-6686, Email:

Raymond.standingbear@bia.gov

F) Government-Furnished Property (GFP)

1) None.

G) Security Considerations

1) Contracted personnel shall require a BIA chaperone within all BIA buildings.

2) Contractor shall provide the COR with a list of personnel working on the project.

H) Travel

1) Not applicable

I) Special Material Requirements

1) Material given to the contractor is the responsibility of the contractor.

J) Other Unique Requirements or Considerations

1) A site visit will be conducted 10 days after issuance of solicitation, all Vendor's are recommended to attend. Location and Time will be scheduled 10 days after solicitation.

2) All structures and areas will be occupied during this project.

3) The Contractor shall contact BIA COR, at the phone number indicated above, for questions or discussions regarding technical matters relative to the services required. This individual will be designated as the COR for the contract. The Contractor will contact the CO, at the phone number indicated above, on all other matters.

4) Any changes to the Program of Requirements which create a change in the building design or construction schedule or cost shall be submitted to the COR by the Contractor, for review and to the CO for approval.

5) The BIA will review and approve the Contractors Construction Schedule and Schedule of Values and allow the BIA CO and COR to review the proposed schedules.

6) The BIA will review and approve Contractor's Quality Assurance Plans and provide a copy of the plan to the BIA and COR for information, review and comment.

7) The BIA will review and approve construction Contractor's Accident Prevention Plan and provide a copy of the plan to BIA's COR for information.

8) The BIA will participate in weekly meetings, the final inspection(s) and the punch list inspection(s).

9) The BIA's COR will also make periodic site visits at critical times during the construction process, however the BIA's COR shall not direct the Contractor.

10) The Contractor, of their representatives shall not be allowed to make changes in the work. Only the BIA

CO is authorized to make changes to the funding or scope of work in the construction contract.

11) Egress traffic, street access, building access and BIA employee parking shall not be encroached upon.

K) Place of Performance

1) Department of the Interior, Bureau of Indian Affairs, Wind River Agency, Fort Washakie, Wyoming 82514

L) Period of Performance

1) Acceptable working hours are 07:30 a.m. to 5:30 p.m. Monday through Friday. Working weekends will be by request only and approved by the Agency Facilities Manager.

2) This project shall be completed forty {120) calendar days after Notice-to-Proceed letter is issued.

3) Liquidated damages shall be assessed on 121st day after Notice-to-Proceed letter if the project is not completed and shall continue, at the rate of $506.32 per day until COR confirms the project is completed.