STATEMENT OF WORK DRAFT CLUB EIFEL REFRESH.pdf

STATEMENT OF WORK

FOR

CLUB LOUNGE REFRESH

SPANGDAHLEM AIR BASE, GERMANY

Overview: The following requirements and expectations outline the tasks to be performed by the contractor for the reconfiguration and redesign of The Lounge. The contractor shall complete all tasks with attention to quality, durability, safety, and aesthetics to ensure the Club Eifel program maintains functionality, safety, and efficiency of the facility to provide high-quality services to the community in an environment that is aesthetically pleasing, functionally capable of supporting a wide range of guests, and is equipped with modern drinking establishment equipment.

Scope of Work: The contractor is responsible for the following tasks:

• Disassemble six (6) old TV displays

• Installation of 209" LED Wall (4894*2175 mm, 21:9,2560 x 1080, Pixel Pitch 1,9mm 220 V).

o Must connect to the current sound system in the Lounge (multi-functional Crestron control system and receiver assemblies), which covers the majority of the wall behind the DJ booth nearest the dance floor, and behind the bar area on the back counter against the wall.

• Implement a modern theme throughout the lounge, incorporating:

o Locking custom-built wooden cabinets with lighting and shelving in the bar area capable of holding current volumes of alcohol with an ability to increase capabilities by at least 10% on back wall across from counter.

The modern theme should reflect a contemporary European lounge style that blends speak‑easy elements with a multifunctional entertainment layout.

• Modern furniture, including:

o Complementary color to room that is high-quality stain resistant cloth material.

o Eight (8) High-top tables (90-120cm in height) with complementary high-back chairs

(75-110cm in seat height) and 30 high-back stools. The bar stools should be complementary in height to the table such that guests can sit comfortably without constraints in seated positions.

o One (1) high Bench: length of 7.55m and seat height of 60-80cm.

o 20 Standard tables (70-80cm in height) and 60 complementary chairs for general seating, that enable comfortable seating at complementary height.

• Extension of the bar service/counter by 3.5m, replacing the countertop on the bar with a high-quality, durable serving top that complements the overall theme throughout the lounge and is compliant with industry standards for bar service.

• Modernize the front panel of the bar with wood or complementary metal finish to match the table tops and room aesthetics.

• Install a wooden swinging service door at the end of bar on left side (while facing the bar).

• Install an additional water line and install an additional sink of at least equal size and material quality as the current sink in the bar service area.

• Replace wall paneling throughout the entire Lounge (all lower portions of the walls).

• Remove the small partition on the wall in Lounge area dividing dance floor and pool tables area and repair the floor, ceiling and wall area after removal replacing and repairing the wall and floor to match the new paneling and current floor.

• Install an industrial under-counter ice machine with a minimum production capacity of 100lbs per 24-hour period.

• Install an automatic commercial touchscreen coffee machine capable of producing multiple coffee beverages (e.g., latte, cappuccino), and an industrial under-counter dishwasher.

• Provide and install sound-absorbing acoustic panels in the bar area ceiling to minimize noise from customer patronage and enhance overall sound clarity within the space.

• Remove the existing DJ booth and refinish, repair, and restore any affected floors, walls, ceilings, or adjacent components impacted by the removal. All work shall result in a finished appearance consistent with surrounding surfaces and meet applicable safety and building standards.

1. PERFORMANCE REQUIREMENTS

1.1 Facility Reconfiguration and Design

• Assess the current lounge layout and identify areas for functional and aesthetic improvement through space utilization, workflow efficiency, and safety within the area.

• Provide detailed design plans and specifications for Government review prior to work.

• Ensure all designs comply with applicable fire codes, health regulations, safety standards, and local building requirements.

1.2 Procurement of Furniture and Appliances

• Provide new, commercial-grade furniture, fixtures, and appliances per the approved design plan, suitable for high-traffic bar operations.

• Verify that all appliances meet applicable electrical, energy efficiency, and safety standards.

• Provide manufacturer specifications, warranties, and operating manuals for all items.

• Coordinate delivery schedules with the NAF Facility Manager to minimize disruption to facility operations; ensure all delivered items are approved by the NAF Facility Manager prior to installation.

1.3 Installation and Assembly

• Install all furniture and appliances in accordance with manufacturer guidelines and approved design plans.

• Ensure all connections (electrical, plumbing, and mechanical) are secure, code-compliant, and fully operational.

• Protect existing surfaces, finishes, and equipment during work.

• Conduct and document functional testing of installed appliances for the NAF Facility Manager.

1.4 Removal and Disposal of Existing Equipment

• Remove obsolete furniture and appliances identified for replacement by the NAF Facility Manager in a safe, environmentally responsible manner.

• Dispose of removed items in accordance with local regulations and environmental requirements, recycling when possible.

• Restore affected areas to a clean and safe condition after removal.

2. QUALITY CONTROL AND SAFETY PERFORMANCE OBJECTIVES

• Maintain high standards of workmanship and ensure a safe working environment throughout the project.

• Implement a Quality Control Plan addressing workmanship, inspections, and corrective actions.

• Maintain a clean and organized worksite.

• Immediately report any safety concerns or unforeseen conditions to the NAF Facility Manager.

• Work is completed with no safety violations, and quality meets or exceeds industry standards.

3. DELIVERABLES

• Provide final approved design layout and specifications for record.

• Provide furniture and appliance specification sheets and warranties.

• Provide installation completion report.

• Provide disposal documentation (if applicable).

• Provide final inspection and acceptance checklist.

4. PERIOD OF PERFORMANCE

• The period of performance shall begin with a contract award and be completed within 30 calendar days, unless otherwise authorized in writing by the Contracting Officer.

5. GOVERNMENT FURNISHED INFORMATION (GFI)

• The Government will provide:

o Access to the facility during approved work hours 0800-1700, Monday-Friday.

o Existing floor plans (if available).

o Points of contact for coordination and approvals.

6. INSPECTION AND ACCEPTANCE

• All work shall be subject to inspection by the NAF Facility Manager.

o Deficiencies previously identified by the NAF Facility Manager must be corrected prior to final inspection.

o Any deficiencies identified during the final inspection must also be corrected.

• Final acceptance will occur upon verification that all performance standards and deliverables have been met.