STATEMENT OF WORK.pdf

STATEMENT OF WORK

INTRODUCTION

The Federal Correctional Institution (FCI) located at Fort Dix, New Jersey, intends to make a single award to a responsible entity for the provision of HIGH VOLTAGE ELECTRICAL SERVICES as set forth in this solicitation/contract.

Period of Performance: Date of Award – September 30, 2022

This contract shall be considered a Life Safety contract. Therefore, if the contractor is unable to meet the performance standards of the technical specifications, the Government maintains the right to terminate the contract at their discretion.

The Government reserves the right to award without discussion and to make a single award. Therefore, each initial quoted should contain the best terms form a cost or price standpoint.

PLACE OF PERFORMANCE

Services will be delivered to FCI Ft. Dix, 5756 Hartford Street, Joint Base MDL, New Jersey, 08640

SCHEDULE OF PERFORANCE

Except for emergency repairs, a normal work schedule is considered 40 hours work week and an 8 hour workday, to exclude weekends and Holidays. The COR and contractor shall coordinate scheduled times and dates to conduct inspections and perform duties. Bureau of Prisons will provide one week notification for scheduled inspections.

A written report will be given to the Contracting Officer Representative (COR) outlining equipment checked and indicate that the work has been completed within 5 days of inspection completion.

DESCRIPTION OF SUPPLIES:

Contractor to furnish all labor, material and equipment necessary to perform Semi—annual and Annual Inspections on pole mounted transformers, pad mounted transformers, transfer cut outs and generators, and emergency repairs in accordance with the attached statement of work for the period of performance.

There are 159 poles; 26 pole mounted transformers & transformer cut outs, 32 pad mounted transformers, and generators.

SEMI ANNUAL INSPECTIONS 2 PER YEAR

Visually inspect transformer vaults for faults, cleanliness, proper ventilation, and improper use for storage. Inspect primary switchgear for cleanliness visually. Check all connections for indications of insulation breakdown, such as cracking or burning.

Exercise manually all switching operations to ensure proper and smooth operation. Confirm that proper size fuses are used and adequate spares are on hand. Inspect overhead distribution systems, ensuring that poles, cross arms, insulators, guy wires, braces, lightning protection, etc. are in good condition. Also ensure that trees or other obstructions are not interfering with these systems.

Visually inspect underground cables and splices in access holes or pull boxes for insulation damage and ground and shield connections

Visually inspect enclosure for cleanliness, signs of rodents, and presence of water. Where appropriate, check drains for blockage.

Visually inspect all dry—type transformers for cleanliness of windings and enclosure. Ensure that vents for enclosures are not blocked. Check environment surrounding the transformer to ensure adequate ventilation is available. Visually inspect transformer connections for primary and secondary terminations, lightning arresters and ground connections.

Manually exercise all switching operations to ensure proper and smooth operation. Confirm that proper size fuses are used and adequate spares are on hand.

Check for corrosion or other evidence of water penetration within the panel. (Special attention should be given to those panels located and exposed within the Food Services areas)

Inspect exterior compound and perimeter lighting for proper function. Ensure that all photo electrical cells or time clocks controlling exterior lighting are properly set and calibrated. Check all ground connections for tightness and frayed or damaged conductors.

ANNUAL INSPECTIONS 1 PER YEAR

Perform a visual inspection on each primary circuit, where possible.

Load readings should be documented on all primary transformers during peak load conditions. Where current transformer capability is not available, alternative methods for obtaining primary loads are as follows:

The power company can supply information if separate metering is available. Secondary low voltage current readings can be taken and used to calculate the primary load. Ensure protective devices are adjusted to reflect changes in load characteristics. (Protective relay calibration should not be attempted without specific training and equipment). Arrange, as needed, for electrical power down time to perform the following checks and maintenance in addition to the required semi—annual inspections:

Tighten all switchgear, transformer cable, bus connections, switchboards, switches, disconnects, automatic transfer switches, and generator cables; particular attention must be given to primary connections. In lieu of physically checking every connection, an Infrared Scan may be performed to identify loose connections.

Clean all switchgear, transformer, and panel enclosures and interiors if they appear dirty. Cleaning materials specifically designed for cleaning high voltage cable, bus bar, and transformer windings are to be used.

EMERGENCY REPAIRS:

Contractor shall provide all labor, materials and equipment for all emergency repairs. Response time for electrical emergencies shall be within two hours of notification. Contractor shall furnish an emergency point of contact for such requests. Unless inclement weather prohibits work from being conducted, the contractor shall be available at all times for emergency repairs.

INSTITUTION SECURITY

The contractor and its employees shall be required to meet and adhere to all regulations prescribed by the BOP for the safety, custody and conduct of inmates. Security checks will be initiated each and every time the contractor employees must enter the secure perimeter of FCI Fort Dix. Depending on the time of day the contractor is entering and exiting the institution, it could take 45 minutes or longer.

The Government reserves the right for security reasons to prohibit contractor workers from entering the institution.

The Contractor agrees to adhere to all regulations as outlined in HSPD—12 (Homeland Security Presidential Directive), agrees to adhere to all regulations prescribed by the institution for safety, custody and conduct of staff, contractor workers and inmates. The contractor will be required to undergo a limited background investigation. The Contractor may, at any time, be removed from the institution grounds at the discretion of the CEO.

OTHER CONSIDERATION

The FCI shall ensure a representative is present allow access to all areas by the contractor. The contractor shall provide to the COR,

(3) three copies of the material data sheet (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Institution Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product. Lost time due to security restrictions/ considerations: contractors should plan for a certain amount of time accrued for security considerations, i.e., base security checkpoint, check in screening, delays due to inmate movements, institution lockdowns, institutions lock—downs, institution emergences, etc. In the event of an Institution emergency, the Contractor will be instructed to secure and stow all tools, equipment and materials, and contractor will be escorted off of the institution grounds. Work will be suspended until the institution emergency passes.

Contractor will NOT be allowed to bring cell phones, cameras or two way pagers on institution grounds. If use of a telephone is required in case of an emergency, the Government will provide a phone line for use.

The Contractor shall be responsible for removing all waste from institution grounds.

ENVIRONMENTAL REGULATIONS

Contractor shall abide by all environmental local, state and federal regulations and laws, to include safety regulations as well.

Permits, if required, shall be provided by the contractor prior to conducting work.

NON-PERSONAL SERVICES/COMMON LAW EMPLOYEE INFORMATION

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

PAYMENT TERMS

The Contractor must provide a means for electronic payment to include bank routing and account number, payment terms are specified in FAR 52.212—4 (g). The Government will make payment in accordance with the Prompt Payment Act (31 U.S. C 3903 and prompt payment regulations at 5 CFR part 1315). The Contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF 1449 form of this solicitation. Partial or half sessions will not be authorized for payment.