STATEMENT OF WORK.pdf

SCOPE OF WORK: SURVEY INSPECTIONS, RE-INSPECTIONS AND SIX (6) MONTH PERIODIC

CONDITION SURVEILLANCE OF ASBESTOS CONTAINING MATERIALS

The Contractor shall conduct an on-site six (6) month periodic survey inspection of the current condition of asbestos at the facility to include, but not be limited to previously-identified asbestos containing materials

(ACM), asbestos containing construction materials (ACCM), and assumed asbestos containing materials

(AACM), herein collectively as “ACM” present in the facility. This survey shall be scheduled to occur at a frequency of one time every 6 months to ensure compliance with VA policy and adopted AHERA guidelines and requirements. Additional initial survey inspections or re-inspections may be warranted if deemed necessary

(e.g. in areas where ACM was not previously identified or known present) as directed by the COR or identified by the Contractor. A minimum of two complete asbestos assessment survey inspections shall be completed within a 12-month timeframe.

SCHEDULE OF SERVICES: All services are to be furnished at the VA facility for the base period of one (1) year with the Government’s option to extend contract services for four (4) one-year option periods.

Survey inspections shall be scheduled at least seven (7) business days in advance with the contract office representative (COR) and are to be conducted within the first 30 days of the agreed upon date by the

Contractor’s personnel and the COR. Inspection reports shall be provided 1 month following each visual condition survey inspection date and delivered to the COR and Environment Health & Safety (EH&S), Ms.

Andrea Reid through a formal written report sent both in hard copy form and via electronic means.

LOCATION OF SERVICES:

(664) VA San Diego Healthcare System

3350 La Jolla Village Drive

San Diego, CA 92161

Building 1&2 including penthouse, roof and all interstitial spaces between each floor.

Building 9, 11, 12, 14, 16,17, 18, 20, 22, 23, 24, 25, 27, 28

QUALIFICATIONS OF THE CONTRACTOR:

1) Contractor and the designated inspector(s) must have experience in providing asbestos condition assessment services.

2) Contractor is a certified site surveillance technician (CSST).

3) Written report must be reviewed and signed off by a certified asbestos consultant (CAC).

4) Contractor and the designated inspector(s) shall meet the qualifications of an accredited Asbestos

Hazard Emergency Response Act (AHERA) Building Inspector and have completed a minimum of a 3-day training program by an accredited company in accordance to 40 CFR 763. Certifications shall be current and properly maintained throughout the entire period of the contract.

5) Contractor shall be qualified to wear a respirator which includes having a current medical evaluation, annual fit-testing and annual training and maintain all applicable requirements with OSHA 29 CFR

1926.1101, 29 CFR 1910.1001, 1910.132, 1910.134, comply with all VASDHS and national VA policies regarding asbestos, respiratory protection and personal protective equipment.

664-20-3-5457-0253

CONTRACTOR’S RESPONSIBILITIES: The Contractor shall obtain all necessary licenses and/or permits required to perform the work. The Contractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to its employees, and others as well as any damage to personal or public property that occurs during the performance of this contract where caused by the Contractor employees’ fault or negligence.

1. The contractor shall conduct a comprehensive surveillance inspection on a six (6) month basis, two inspections within each contract year beginning on the 2nd month of the contract award and the 8th month (with six months between each inspection), provide detailed information on the physical state and condition of the ACM, and submit the written report by the timeframe required (complete inspection in

1 month, complete written report 1 month from the last site visit) The asbestos condition assessments shall be conducted in accordance with professional recognized practice per AHERA and VA asbestos

MCM policy.

2. If inspections or re-inspections are deemed necessary, contractor shall identify homogenous areas with material that has become friable and take bulk samples of homogeneous areas of newly friable material that is assumed ACM. A laboratory accredited by the National Institute of Standards and Technology

(NIST) National Voluntary Laboratory Accreditation program (NVLAP) shall be used for any asbestos sample analysis.

3. Contractor shall visually reinspect and reassess the condition of all friable known or assumed ACM during the conditions-assessment survey.

4. Contractor shall visually inspect material previously considered non-friable ACM and physically or manually test the material to determine whether it has become friable during the inspection.

5. Contractor shall provide all current training and certification documentation as required by this contract.

• CSST certifications

• CAC certifications

• Asbestos Building Inspector training record

• Respirator medical evaluation and fit-testing record

TEST EQUIPMENT: Contractor shall provide the appropriate equipment and/or supplies necessary to complete the work. The VA San Diego Healthcare System or its staff will not furnish parts and/or test equipment for the performance of this contract. All equipment that must be properly calibrated and maintained within manufacturer requirements shall be documented by the Contractor and information confirming this information provided to the COR and the Environment, Health and Safety Service with the deliverables.

WRITTEN REPORTS

ACM Condition Inspection/Re-inspection and Periodic Surveillance Reports

The Contractor is required to submit in writing a complete report of all services rendered in both electronic and hard copy form to the Chief, Environment, Health, and Safety Service and COR. Any and all services not completed shall also be included with a rationale as to why they were not accomplished. At a minimum, the report must contain a detailed description of each inspection to include the following:

1) The classification and rationale using the seven AHERA categories.

i. Damaged or significantly damaged thermal system insulation (TSI);

ii. Damaged friable surfacing ACM;

iii. Significantly damaged friable surfacing ACM;

iv. Damaged or significantly damaged friable miscellaneous ACM;

v. ACM with potential for damage;

vi. ACM with potential for significant damage;

vii. Any remaining friable ACM or friable suspected ACM;

2) Condition of the material.

i. Location and amount of the material, both in total quantity and as a percentage of the functional space;

ii. Type of damage or significant damage to the ACM;

iii. Severity of damage;

iv. Extent or spread of damage over large areas or large percentages of the homogeneous area;

3) Accessibility of the material and the potential for disturbance;

4) Known or suspected causes of the damage or significant damage;

5) Preventive measures which may eliminate the reasonable likelihood of undamaged ACM from becoming significantly damaged;

Written report shall contain the date of the inspection/reinspection, the name and signature of the person making the reinspection, State of accreditation, and his or her accreditation number, and any changes in the condition of known or assumed ACM. The report must also include information about the calibration details (pre and post values, calibration due date and expiration date) and equipment information (manufacturer, model, and serial number).

The report shall be written on the format provided:

1. 11 font size

2. Times New Roman

3. Typed

4. Hard copy – Bounded

5. Electronic copy – PDF document

A copy of the laboratory analysis, chain of custody, and results associated with the reports must be provided back to the requested Service. Written report and associated information must be provided to the COR and the

Chief EH&S.

Contractor shall document and report to the using service and COR, any unsafe conditions.

REPORTING AT WORK SITE: Inspections/reinspection’s and all services shall be conducted during between the VA San Diego Healthcare System working hours of 7:30 a.m. through 4:30 p.m., Monday through

Friday, excluding national holidays. Any exceptions to these times shall be coordinated and approved with the

COR and Chief, Environment, Health and Safety Service.

SCHEDULED SERVICES AND RESPONSE TIME: Any and all services conducted within the normal hours of operation are considered to be scheduled services. Any service that is scheduled at least two (2) days in advance, regardless of time of service required, shall be considered as a scheduled service. Overtime and emergency services are not covered under this contract.

BADGES AND PARKING:

(a) All Contractor personnel shall wear identification (I.D.) badges the entire time they are on the VA grounds. I.D. badges must have an identification picture and must state the name of the individual and the company they represent. Individuals not having their own acceptable identification will wear a visitor identification badge provided by the VA. These badges are to be signed for each day at the Police and Security Office and turned in each day upon leaving.

(b) It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the Security Office or from the Contracting Office

Representative (COR). VA San Diego Healthcare System will not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

TRAVEL: Transportation charges and travel time for services requested will not be billed or paid under the resulting contract.

AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract.

TYPE OF CONTRACT: Firm fixed priced contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR will be identified by name on this contract.

SMOKING POLICY: Smoking is not permitted on facility grounds and property is strictly prohibited within

VA buildings.

SAFETY STANDARDS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his designee may determine to be reasonably necessary to protect the lives and the health of the occupants of any building. The Contracting Officer, or his designee, will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. After receipt of such notice, the

Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop-work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract.

GOVERNMENT HOLIDAYS:

The contractor is not required to provide service on the following National holidays, nor shall the Contractor be paid for these holidays.

The following national holidays observed by the Federal Government:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

INVOICE AND PAYMENT: Payment to be made monthly in arrears upon receipt of properly prepared invoices, the Contractor shall submit invoice in the original, addressed to:

Financial Services Center

P.O. Box 149971

Austin, TX 78714

(Toll-free telephone number: (877) 353-9791)

The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction.

(a) Time period being invoiced for.

(b) Description of services.

(c) Unit Cost Billed.

(d) Extended amount due.

(e) Invoice number, and date.

(f) Contract and obligation number.