Statement of Work.pdf

Air Force Marathon 2020 Statement of Work

Runners, Volunteer, Medical, Stealth Crew and Kids’ Run Screen Printed Poly Blend Shirts

GENERAL:

• All Poly-blend style shirts shall be made with no less than 40% but no more than 60% certified recycled polyester (recycled polyester shall be from 100% post-consumer recycling) with the remaining mixture to be cotton. Certification of recycled polyester meeting the Global Recycled Standard and certified by the Control Union shall be submitted with bid.

• Order shall contain both male and female cut.

• Standard American Sizing shall be used for sizing reference. Vendor shall provide sizing chart in inches for all sizes with their quote.

• Artwork for the front and back of each shirt style shall be provided by the requiring activity. Initial artwork may change slightly from prototype to the final approved rendering. Contractor shall notify the requiring activity when the final artwork shall be submitted.

• There shall be no paper/tissue on either the front or back artwork after the screen press procedure to cause the tissue to stick to the text/artwork.

STYLES/CUTS:

• Full Challenge Long Sleeve Poly Blend Shirts: Quantity: 180, male and female cut (all female runner shirts shall have a v-neck collar). Shirts shall be screen printed. See attached art file named 2020 Full Challenge Shirt for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided. Flag shall be on the right sleeve, shoulder height, approx. 2” X 3”. Verbiage shall be on the left sleeve, beginning at shoulder height and finish a few inches above the wrist, approx. 0.75” X 14”.

• Half Challenge Long Sleeve Poly Blend Shirts: Quantity: 290, male and female cut (all female runner shirts shall have a v-neck collar). Shirts shall be screen printed. See attached art file named 2020 Half Challenge Shirt for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided. Flag shall be on the right sleeve, shoulder height, approx. 2” X 3”. Verbiage shall be on the left sleeve, beginning at shoulder height and finish a few inches above the wrist, approx. 0.75” X 14”.

• Full Marathon Long Sleeve Poly Blend Shirts: Quantity: 2,050, male and female cut (all female shirts shall have a v-neck collar). Shirts shall be screen printed. See attached art file named 2020 Full Shirt for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided.

Flag shall be on the right sleeve, shoulder height, approx. 2” X 3”.

• Half Marathon Long Sleeve Poly Blend Shirts: Quantity: 4,800, male and female cut (all female runner shirts shall have a v-neck collar). Shirts shall be screen printed. See attached art file named 2020 Half Shirt for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided. Flag shall be on the right sleeve, shoulder height, approx. 2” X 3”.

• 10K Poly Blend Short Sleeve Shirts: Quantity: 3,300, male and female cut (all female runner shirts shall have a v-neck collar. Shirts shall be screen printed. See attached art file named 2020 10K Shirt for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided.

Flag shall be on the right sleeve, shoulder height, approx. 2” X 3”.

• 5K Poly Blend Short Sleeve Shirts: Quantity: 2,400, male and female cut (all runner female shirts shall have a v-neck collar). Shirts shall be screen printed. See attached art file named 2020 5K Shirt for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided.

Flag shall be on the right sleeve, shoulder height, approx. 2” X 3”.

• Total for Runner Poly Blend Shirts (Challenge, Full, Half, 10K, 5K) – 13,020 (male and female sizes)

• Volunteer Short Sleeve Poly Blend Shirts - Shirts shall be screen printed. See attached art file named 2020 Volunteer Shirts, for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided. Symbol/logo shall be on the right sleeve, shoulder height, approx. 2” X 3” Quantity needed- 2500 (male sizes only)

• Green Volunteer Short Sleeve Poly Blend Shirts - Shirts shall be screen printed. See attached art file named 2020 Volunteer Shirts, for front & back artwork, colors, pantone and logos. Shirt color shall be heathered which closely resembles the shirt color of the artwork provided. Symbol/logo shall be on the right sleeve, shoulder height, approx. 2” X 3” Quantity needed- 190 (male sizes only)

• Lead Volunteer (Crew Chief) Short Sleeve Poly Blend Shirts - Shirts shall be screen printed. See attached art file named 2020 Volunteer Shirts, for front & back artwork, colors, pantone and logos. The Crew Chief shirt is the 2nd design in the volunteer shirt file and specifically says “Crew Chief” on the front. Shirt color shall be a solid which closely resembles the shirt color of the artwork provided. Symbol/logo shall be on the right sleeve, shoulder height, approx. 2” X 3” Quantity needed- 75 (male sizes only)

• Medical Short Sleeve Poly Blend Shirts - Shirts shall be screen printed. See attached art file named 2020 Medical Shirts, for front & back artwork, colors, pantone and logos.

Shirt color shall be red. Quantity needed- 150 (male sizes only)

• Stealth Crew Short Sleeve Poly Blend Shirts - Shirts shall be screen printed. See attached art file named 2020 Stealth Crew, for front & back artwork, colors, pantone and logos. Shirt color shall be black. Quantity needed- 600 (male sizes only)

• Kids’ Run Short Sleeve Poly Blend Shirts - Shirts shall be screen printed. See attached art file named 2020 Kids Run Shirt, for front & back artwork, colors, pantone and logos. Shirt color needs shall be heathered which closely resembles the shirt color of the artwork provided. Quantity needed- 250 (male sizes only)

• Total for Volunteer, Medical, Stealth Crew, and Kids’ Run Shirts – 3,765 (male sizes)

COST/PRICING

• Shipping shall be included in the cost estimate.

• Pricing per size shall be included if different

DELIVERY/PERFORMANCE:

• Vendor shall submit a sample of an equivalent product with their bid. Products that don’t match the desired product will void your bid. Samples shall be delivered to:

Air Force Marathon

88 MSG/AFM

5030 Pearson Rd. Bldg 219, Rm 106 Wright Patterson AFB OH 45433

• As part of the contract award process, the contracting office will consider the quality of the finished product in addition to the cost.

• Vendor shall not begin printing of shirts until all designs are finalized and confirmed.

Vendor shall get written approval of all artwork before printing. The Air Force Marathon shall not be liable for any costs incurred as a result of printing incorrect artwork if final written approval is not obtained before printing. The contract between the U.S. Air Force and the winning vendor does not constitute approval to print.

• Sizing breakdown will be provided at a later date. Vendor shall submit a detailed timeline with the bid that details when sizes need to be provided to meet delivery deadline.

o Sizes:

- Runners, screen printed poly blend long and short sleeve shirts (male/female cut) - XS to 3XL

- Volunteer, Medical, and Stealth Crew screen printed short sleeve (male cut only) - XS to 3XL

- Kid’s Run screen printed short sleeve (male cut only) – YS – 2XL

• Initial order shall be delivered no later than Aug 21, 2020.

• All running event shirts, volunteer shirts, medical shirts, stealth crew shirts, and Kids’ Runs shirts shall be packed separately by size and style (male/female Runners) for shipment purposes.

• Shirts shall not be wrapped individually. Shirts shall be grouped in sets of 10 with no plastic used to wrap the groups of shirts or in any part of the packaging.

DELIVERY PROCEDURES COMMERCIAL VEHICLES

a. All vehicles larger than a large pick-up truck are required to be inspected by the Wright- Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box and flatbed containing cargo

3. Tanker trucks

4. Box trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker

This inspection will be conducted at Gate 26A located off State Route 235.

**The following are exemptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be through any base gate.

3. Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM.) Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

Invoice and Payment:

The Contractor shall be paid upon submission of a properly prepared invoice (original and one copy) and after final inspection and acceptance has been made. A proper Invoice shall cite the Contractor’s name and address, Invoice number, Invoice date, order number, contract line item number (CLIN), description of the supplies/service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event the Invoice is defective.

The Invoice shall be submitted to:

AFSVA/SVTEA

2261 HUGHES AVE STE 156

JBSA LACKLAND TX 78236-9854

Accounts payable e-mail: ap.ssc2@afsv.net

One (1) copy of all Invoices shall also be sent to the Contracting Office to the following personnel:

Contract Specialist: Eric LaGasse, eric.lagasse@us.af.mil Contracting Officer: Michael Bonham, michael.bonham.1@us.af.mil

Invoices shall be submitted after performance is complete.