Statement of Work.pdf

STATEMENT OF WORK

G.V. (Sonny) Montgomery VA Medical Center

Jackson, MS

Project No. 586-19-101

CCTV Upgrade Non-IT

This Statement of Work defines certain specific work activities, deliverables, and timelines a Contractor must execute in performance of the specified work: Facility Management Service at the G.V. (Sonny) Montgomery VA Medical Center located at 1500 E Woodrow Wilson Ave, Jackson, MS 39216-5116.

CONTRACTOR shall be responsible to perform all requirements expressed in this Statement of Work. CONTRACTOR’s failure to address any requirement and/or submit pricing in proposal does not relieve the CONTRACTOR of the obligation to complete all requirements and provide a complete and fully-functional system herein.

1. TERMS

The term "OWNER” or “VA”, as used throughout this document, refers to the Department of Veterans Affairs. The term "CONTRACTOR" as used throughout this document will mean the winning bidder to this Request for Proposal. The term "RFP" as used throughout this document will mean Request for Proposal.

2. INTENT

The G.V. (Sonny) Montgomery VA Medical Center is looking to identify an exceptional CONTRACTOR to provide a turnkey solution requirement for a CCTV Upgrade Non-IT. Which includes the removal and replacement of existing analog cameras and matrix controller, as well as the addition of cameras in areas where security surveillance is insufficient, or non-existent.

Included In the cost estimate, will be the calculations for upgrade and maintenance of core switches, network switches, and UPS.

SCOPE OF WORK

1) The selected CONTRACTOR shall be responsible to provide all necessary project management, design services, materials, onsite supervision, and labor to perform the renovation of the space as described herein.

2) The selected CONTRACTOR is required to provide meeting minutes and sign-in sheets for all meetings. The VA COR shall participate in all meetings between the CONTRACTOR/ A/E, and End-User that may impact the outcome of the project.

The selected CONTRACTOR shall be responsible to record and provide meeting minutes to all meeting participants for review and approval/comment/rejection within 1 working day of each meeting. Any deviations or agreements not specifically requested and defined in writing – with approval by the VA Contracting Team (including COR) prior to beginning work – shall be invalid and will constitute a CONTRACTOR-initiated work stoppage until the matter is resolved.

3) The selected CONTRACTOR shall completely prepare site, coordinate with VA COR & end-users prior to beginning each phase of work to including design, demolition, construction, equipment de-installation & installation, etc.

4) Submittals are required for all items. VA review & approval of all submittals is required prior to installation.

This will Be a Phased Project: The following is a break-down of Phases.

Description of Work – Contractor shall provide a comprehensive service including but not limited to design (and as built Plans) ,supply, install, implement, commissioning, and training for a new CCTV Upgrade. All work shall be done in accordance with, all laws, ordinances, building codes, rules and regulations applying to the work, including, but not limited to VA, Federal, State, County, City, Industry design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact to daily operation of the GV Sonny Montgomery VAMC. The period of performance for this project will be 180 calendar day from NTP.

a. Contractor shall attend site visit before submitting proposal to Contracting Officer

b. Contractor shall provide a comprehensive CCTV system that in compliance with VA Physical Security Design Manual, VHA Handbook 1162.02 Section 24 – Environment of Care, and applicable specifications from TIL(https://www.cfm.va.gov/til/catalog.asp.)

c. Contractor shall provide signage where applicable to alert staff, patients, and visitors that they are being recorded.

d. Contractor shall Provide, including but not limited to all new cabling, wiring, sockets, conduits, J-hook, cable trays, and any associated equipment and materials.

Phase 1 must be performed first.

Phase 1 and Phase 2 can be performed concurrent; however, completion of Phase 2 will be after completion of Phase 1. Phases 3 A through F can be performed consecutive or concurrent, but no work on these phases until Phase one is complete.

PHASE- 1 UPGRADE SECURITY HEADEND

Phase 1 is the complete upgrade of the Headend and Network Electronics as well as the operating software.

The existing security headend was built in 2013 which consist of a central camera controller (Nucleus), 10 32TB RAID Storage Servers (Currently, there are 2 out of service due to OS hard drive failures.), a central video matrix controller (VMDC) that supervises the 4 VMDC Clients in the in the Security Control Room which control the video wall.

The Vicon operating system also includes 3 operator workstations, and a backup Nucleus.

The Security Headend is integrated throughout the hospital facility over the Security Network, which is a single-mode fiber network backbone originating in the Security Headend (MER) on a Fiber Core Switch to 11 separate equipment rooms (ER) each equipped with a Layer 3 network POE switch. Additionally, the MER also contains a local network switch used to interconnect the MER equipment and a POE switch for IP cameras that are installed in the vicinity of the MER.

The current array of electronics has not been upgraded since the initial installation and is operating on the Windows 7 platform. The current array of network switches has not been upgraded with the required service packs to support the upgrade.

In order to upgrade the current Vicon Core all the Vicon Devices will need to be upgraded to Windows 10. (This includes all storage devices, workstations, RAID Servers, VMDC, VMDC Clients, as well as the Nucleus. The core switches and network switches will need to be updated to their latest service packs.

On completion of the upgrade to Windows 10 the contractor will install the Valerus

2.0 and convert the existing ViconNet to Valerus 2.0 . We will upgrade all the existing network switches to the latest service packs. The Contractor will need to update the existing IP Cameras that are online to the most current version. The Contractor will need to reprogram the cameras into the Valerus System as well as perform any modifications to camera labeling.

The contractor will need to reprogram the video wall as well as any video groups and systems tours. The existing UPS system is overdue for testing and battery replacements. the replacement of the batteries and load testing the existing UPS will be included in this Phase

Under Phase 1, 2 RAID Servers that are not working, will be replaced with 2 NEW Raid Servers. The 2 NEW RAID Servers will be sized to each provide 53TB of usable storage and will be mapped as the primary recording servers.

The 8 servers that are currently installed will be mapped as back-up servers for recording and application servers. Contractor will install a new application server which is required for managing the Valerus Software. Under Phase one we will install all required license files for the operation components of the newly configured Valerus System.

PHASE-2 REPLACE EXISTING ANALOG CAMERAS WITH NEW IP CAMERAS

REMOVE INFINOVA MATRIX AND RELATED LEGACY COMPONENTS.

The initial upgrade of the Security Surveillance System left approximately 100 of analog cameras including the roof top PTZ and the Infinova Matrix Switch in place.

The existing cameras were video looped to Vicon Encoders integrated into the VconNet Video Management as encoded video. PTZ cameras were controlled through the video matrix and a joystick controller. Under Phase 2 the existing analog cameras will be replaced with IP cameras. The exterior analog PTZ cameras, will be replaced with IP PTZ Cameras.

While there are approximately 100 analog cameras, only a portion of these cameras may need to be replaced. This due to the fact that some of the cameras may no longer be required, as their area of coverage is no longer needed.

The count of cameras to be replaced under Phase 2 is 52 cameras.

14-Outdoor Dome Cameras-PTZ

6-180 Degree Wide Angle Domes (Instead of PTZ)

32-Fixed IP Domes

Phase 2 cost estimate should include Equipment cost for lifts to reach the existing OSP/Roof Top Cameras. Camera Licenses for Phase 2 should also be included in the Phase 2 Calculations.

PHASE 3-ADDITIONAL CAMERA INSTALLATION FOR AREAS REQUIRING

IMPROVED COVERAGE. THESE LOCATIONS WERE SURVEYED AND

IDENTIFIED IN PRIOR WALK THROUGHS.

PHASE 3-A INSTALL CAMERAS ON THE SOLAR CANOPY

Phase 3-A is the installation of a combination of HD fixed cameras and HD PTZ cameras to provide coverage for the drives and parking spaces. Based on furnishing and installing 22 fixed HD domes with IR illumination and 3 HD PTZ Domes. The PTZ Domes will be placed to provide patrol coverage for the parking lot, pedestrian walkways, and drives that can no longer be covered by existing PTZ, due to the canopy construction and the pole cameras that we damaged during the construction as well.

The 22 fixed cameras will be placed to monitor each of the drive lines as well as provide views of the entry and exit gates associated with the canopies.

The locations of the PTZ will be one each on the far ends of the canopy’s structures and one in the lower center to provide views of the lower parking and the connecting pedestrian walkway to the Hospital Entrance.

Camera installation includes 3 hub locations which will be equipped with network connection, 120vac dedicated circuits, encoding and network transmission equipment, surge protection devices, and rs485 communications distribution.

All cameras will be installed in metallic conduits. Underground pathways will be installed from the three network cabinets for fiber optic cable and power.

PHASE 3-B INPATIENT PHARMACY

The Inpatient Pharmacy will be equipped with a stand-alone cabinet which will connect all the camera installed in the Inpatient Pharmacy. The stand-alone cabinet will be equipped with network encoder, camera power supplies, battery backup. Include a spot monitor and managers workstation to monitor the cameras and change monitor views as needed. Connect the network cabinet to the MER and program the cameras into the Valerus VMS System. The staff is to be trained to operate the workstation. The staff will not have access to the Valerus Data Base or Valerus Recording Servers

25 HD Analog Domes will be required.

PHASE 3-C OUTPATIENT PHARMACY

The Outpatient Pharmacy will be equipped with a stand-alone cabinet which will connect all the camera installed in the Outpatient Pharmacy. The stand-alone cabinet will be equipped with network encoder, camera power supplies, battery backup. We will include a spot monitor and managers workstation to monitor the cameras and change monitor views as needed. We will connect the network cabinet to the MER and program the cameras into the Valerus VMS System.

The staff is to be trained to operate the workstation. The staff will not have access to the Valerus Data Base or Valerus Recording Servers.10 HD Analog Domes will be required.

PHASE 3-D STERILE PROCESSING

The STERILE PROCESSING will be equipped with a stand-alone cabinet which will connect all the camera installed in the STERILE PROCESSING. The stand-alone cabinet will be equipped with network encoder, camera power supplies, battery backup. Include a spot monitor and managers workstation to monitor the cameras and change monitor views as needed. Connect the network cabinet to the MER and program the cameras into the Valerus VMS System.

Train the staff to operate the workstation. The staff will not have access to the Valerus

Data Base or Valerus Recording Servers. 12 HD Analog Domes will be required.

PHASE 3-E EMERGENCY DEPARTMENT.

The EMERGENCY DEPARTMENT will be equipped with a stand-alone cabinet which will connect all the camera installed in the EMERGENCY DEPT. The stand-alone cabinet will be equipped with network encoder, camera power supplies, battery backup. Include a spot monitor and managers workstation to monitor the cameras and change monitor views as needed. Connect the network cabinet to the MER and program the cameras into the Valerus VMS System. The staff will be trained to operate the workstation. The staff will not have access to the Valerus Data Base or Valerus Recording Servers.12 HD Analog Domes will be required.

PHASE 3-F ADDITIONAL CAMERAS VARIOUS LOCATIONS

Phase 3-E are the remaining camera locations that will be identified during walk throughs which were not assigned to specific sites groups or operational areas.

Blue Line Hallway in Basement-5

Pharmacy Cache -2

Vender Shops Main Entry-4

Cafeteria-4

Logistics Bulk Storage-2

IT Room-2

Misc. Cameras Locations Identified Basement, 1st Floor, Admin, 2nd Floor, Additional fixed on Entry Drive-25

Tentative Dates and Schedule

35 % Drawings 21 Calendar days after NTP 50% Drawings 32 Calendar days after NTP 100% Drawings 45 calendar days after NTP For construction Drawings 1 week after VA review Construction Completion date 120 calendar days