Statement of Work.pdf

STATEMENT OF WORK

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying an Oculus Ophthalmic Camera (Pentacam HR) for the Antelope Valley VA Clinic within VISN22 under VA Greater Los Angeles Healthcare System.

BACKGROUND: The Antelope Valley VA Clinic is part of VA Greater Los Angeles Healthcare System. The clinic offers primary care and specialty care services including an eye clinic.

The eye clinic has a requirement for a topography and tomography unit. *A non-invasive 3D diagnostic imaging test that maps the entire cornea—front, back, and thickness; To evaluate its structural integrity. The brand name equivalent is the Oculus Ophthalmic Camera (Pentacam HR).

PURPOSE: The Oculus Pentacam HR supports early detection and ongoing monitoring of ocular conditions such as corneal pathologies, instability and thinning, as well as contact lens fitting support in eyes with highly abnormal corneas. This diagnostic capability is essential to timely intervention, disease management, and the delivery of comprehensive eye care services in this clinic.

SCOPE: VA GLA – Antelope Valley VA Clinic is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of the government.

PHYSICAL CHARACTERISTICS: Equipment must have physical characteristics to enable the government to perform the following capabilities:

Oculus Pentacam HR

• Unit must provide corneal topography and tomography.

• Unit must provide corneal ectasia detection. *The process of identifying structural changes, thinning, or weakening in the cornea.

• Unit must provide automatic calculation of anterior chamber depth, angle, and volume for glaucoma screening.

• Unit must provide corneal densitometry to detect cataracts and advanced calculation tools for toric/premium IOL power (contact lens fitting).

• Unit must provide corneoscleral elevation mapping.

• Unit must feature DICOM compatibility and interface with VA EMR (electronic medical records) systems

• Unit must come with all required software/hardware and licenses needed for the effective functioning of the equipment. This includes but is not limited to: Moveable base (electronic height adjustable table); Head and chin rest; Power supply/cables;

Dust cover; 21.5" all-in- one computer (including current windows OS, wireless mouse, mini-keyboard; software/user license keys (for all stated clinical functionalities/scans).

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the equipment, software and licensure for the functional and performance capabilities as listed in section above.

DELIVERY: Shall be made through an established/licensed/insured freight carrier.

INSTALLATION: On-site Installation is to performed by a certified manufactures representative.

TRAINING: Training, installation and calibration/servicing (as may be required) must be coordinated with VA POC prior to delivery.

CALIBRATION/SERVICING: Calibration/servicing (as may be required) is to be included and provided by a certified manufacturer’s representative.

WARRANTY OF EQUIPMENT: Government requires the standard manufacturer industry warranty term.

PERFORMANCE:

• All items to be delivered and installed after receipt of purchase order.

• Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payments shall be made per FAC 52.232-33, and all contractor invoices shall be submitted electronically in accordance with VAAR 852.232-72.

• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

PLACE OF DELIVERY & INSTALLATION: Antelope Valley VA Clinic, 44439 17th Street West, Lancaster, CA 93534

SECURITY

Information Security

• The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government’s minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

• The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov http://checklists.nist.gov/

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site:

https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=1632

Contract Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated April 2024 and is available at:

https://www.va.gov/VAPUBS/viewPublication.asp?Pub_ID=1504&FType=2. Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=1632 https://www.va.gov/VAPUBS/viewPublication.asp?Pub_ID=1504&FType=2