Statement of Work.pdf

Statement of Work Template

I. SCOPE OF WORK:

The Pennsylvania Department of Corrections Canine Academy is currently in need of “twenty-six” (26) Ace K9 Heat Alarms and associated equipment to ensure the safety of deployed narcotics detection canines by monitoring vehicle interior conditions and providing automatic emergency alerts and mitigation actions.

Heat Alarms to be delivered to SCI Benner/K9 Drug Interdiction Unit at 301

Institution Drive, Bellefonte, PA 16823.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Amie Newman at amnewman@pa.gov.

Bidders can submit questions in writing to the Issuing Officer by Wednesday, August 26th. All responses will be posted as an addendum to the IFB on eMarketplace.

Vendors are reminded to monitor eMarketplace for any changes to the bid.

III. CONTRACT REQUIREMENTS

System Description

The Ace K9 Heat Alarm system shall be a microprocessor-controlled vehicle monitoring system designed to continuously monitor interior temperature and vehicle battery voltage and automatically activate emergency alerts and safety features when preset thresholds are exceeded. The system shall be specifically designed for law enforcement K9 vehicle applications.

1. (26) HA2520 K9 HEAT ALARM(R) PRO w/ S.O.S. Horn, Siren, & Light

Bar activation.

2. (26) HA-RBM-27-RD REMOTE PAGER KIT w/ 27Mhz Antenna System 15-inch Flexible Antenna Mast, mount, coax, & connector.

3. (26) HA-FKT-10-P 10 INCH FAN KIT w/ Activation Module, Manual Switch

& Materials.

Monitoring Capabilities

• Continuous monitoring of vehicle interior temperature

• Dual temperature sensor system with averaging capability to reduce false alarms

• Monitoring of vehicle battery voltage with pre-failure alert capability

Alert and Safety Activation

Upon alarm activation, the system shall automatically:

• Activate vehicle horn utilizing an S.O.S. alert pattern

• Activate emergency lights

• Activate siren

• Deploy dual rear window drop for ventilation

Sensors and Accuracy

• Dual remote temperature sensors

• Minimum accuracy: ±0.5°F or better

• Real-time temperature resolution of 0.1°F

Control and Display

• Backlit alphanumeric display (minimum 32-character)

• User-programmable temperature thresholds

• Menu-driven interface for system configuration

• Continuous monitoring of vehicle interior temperature

• Dual temperature sensor system with averaging capability to reduce false alarms

• Monitoring of vehicle battery voltage with pre-failure alert capability

Alert and Safety Activation

Upon alarm activation, the system shall automatically:

• Activate vehicle horn utilizing an S.O.S. alert pattern

• Activate emergency lights

• Activate siren

• Deploy dual rear window drop for ventilation

• Activate Cooling fan (HA-FKT-10-P)

Sensors and Accuracy

• Dual remote temperature sensors

• Minimum accuracy: ±0.5°F or better

• Real-time temperature resolution of 0.1°F

Control and Display

• Backlit alphanumeric display

• User-programmable temperature thresholds

• Menu-driven interface for system configuration

System Reliability

• Non-volatile memory to retain settings during power loss

• Self-diagnostic capability for sensors and system components

• Automatic alarm activation if both temperature sensors fail

Environmental Alerts

• High temperature alert

• Low temperature alert

STANDARD OUTPUTS

The system shall include, at minimum:

• Horn activation output

• Siren activation output

• Emergency light activation output

REQUIRED FEATURES

Monitoring Capabilities

• Window drop activation output

• Activate Cooling fan (HA-FKT-10-P)

• Send out alert via remote pager Kit (HA-RBM-27-RD)

OPTIONAL / EXPANDABLE FEATURES (DESIRED)

System shall be compatible with the following optional modules:

• Engine Stall Monitor (alerts prior to temperature rise)

• Remote smartphone monitoring system

• “No K9 Left Behind” reminder system

• Smoke detector integration

• Carbon monoxide detector integration

INSTALLATION REQUIREMENTS

• System shall be compatible with law enforcement police package vehicles

• Vendor shall provide all necessary wiring harnesses, modules, and installation hardware

• Installation instructions shall be included

• System shall integrate with existing emergency lighting and siren systems

WARRANTY

Minimum two (2) year manufacturer warranty required

*No substitutions of the above listed product is permitted*

This will be a one-time purchase and no contract or contract renewal option will be necessary. The successful vendor is expected to provide the equipment in accordance with the specific requirements indicated above. The vendor will ship or deliver the equipment to the DOC K9 Academy. The Ace K9 heat Alarm equipment will be installed by the PA DOC or designated installer without affecting the product warranty.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

Award will be made to lowest responsible bidder based on total bid.

All quantities are estimated, amounts may vary.

IV. REQUIRED DOCUMENTS

• Official Quote

• Signed EO Worker Protection Form

• Signed Reciprocal Limitation Act Form

V. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VI. BID Results

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General services’ eMarketplace website (http://www.emarketplace.state.pa.us/). Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

http://www.emarketplace.state.pa.us/

The bid tabulation can be found on the DGS eMarketplace website.

(http://www.emarketplace.state.pa.us/) under “Solicitation Tabulations”; you are able to search by description, bid number, date range or agency to view the bid tabulation.

VII. INVOICING

Vendors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual items received on all invoices.

b. Submit invoice(s) to appropriate resource account within 10 business days of shipping goods - 69180@pa.gov.

c. Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx http://www.emarketplace.state.pa.us/ mailto:69180@pa.gov mailto:69180@pa.gov https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx