Statement of Work.pdf

Statement of Work Template

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires multiple tools and a tool shadow box to meet DOC tool control policy for Correctional

Industries (CI) Huntingdon at 1301 Pennsylvania Avenue, Huntingdon, PA 16654.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Amie Newman at amnewman@pa.gov.

Bidders can submit questions in writing to the Issuing Officer by Wednesday, July 29th. All responses will be posted as an addendum to the IFB on eMarketplace.

Vendors are reminded to monitor eMarketplace for any changes to the bid.

III. CONTRACT REQUIREMENTS

Shadow Tool Box:

Must contain foam like base in drawers of cabinet to fit each tool, so it is secured in place, but easily identifiable.

Tool Cut-outs should be a noticeable color contrast between foam and the area of the cut-out, so when tool is removed it is easily identifiable.

Tools:

All tools must be engraved ‘CI-DS’, each individual tool.

Tool will all have a life time warranty with replacements in a timely manner.

All tools are a quantity of one (1) each/set, except lines 1 & 2 – quantity of 728 each for the tool box items and engraving of all the tools in the box.

1 – MICRO TOOLKIT ASSEMBLY - RED (List of tools (728qty) required in kit attached to bid)

2 – Engraving of tools in Micro Tool Kit to read "CI - DS" (728quantity)

3 - TRQ WR 3/4IN MECH 120-600FT LB

4 - 48PC SET- MASTER EXTRACTOR/BIT SET

5 - TRUCK ANCHOR PIN PRESS

6 - BALL JOINT PRESS MASTER SET

7 - AIR HAMMER-RED W/ QC CHUCK

8 - 21PC SET - AIR HMR BIT ESS FSET RED

9 - 10FT MAGNETIC BACK TEST LEADS

10 - 12VDC LCD CIRCUIT TESTER RED

11 - 9 PC SET - TRUCK COOLING ADAPTER SET

12 - COOLING SYSTEM PRESSURE TESTER

13 - VINYL CTR

14 - DIESEL FILTER WRENCH 6IN DAVCO

15 - SWIVEL GRIPPER FILTER WRENCH SET

16 - OIL FILTER PL

17 - TREAD DEPTH GAUGE

18 - 14IN DUAL FOOT BUDD CHUCK

19 - SNAP-ON DIGITAL TIRE INFLATOR

20 - 3/4IN IMPACT WRENCH

21 - ¾ DRIVE DEEP 6PT IMPACT 9/16-2IN

22 - 3/4DRIVE 7IN IMPACT EXT

23 - 3/4DR SHL 6PT IMPACT 17-50MM

Two-week – Three-week max turn around for delivery.

DELIVERIES CAN BE MADE BETWEEN THE HOURS OF 8:00AM - 11:00AM AND

1:00PM - 2:30PM EASTERN TIME, MONDAY - FRIDAY, EXCEPT COMMONWEALTH

HOLIDAYS. PLEASE CALL CORRECTIONAL INDUSTRIES AT 814-643-2400 EXTENSION

1441 48 HOURS BEFORE DELIVERY FOR APPOINTMENT. NO DELIVERIES AFTER

3:00PM EASTERN TIME WILL BE ACCEPTED.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

Award will be made to lowest responsible bidder based on total bid.

All quantities are estimated, amounts may vary.

IV. REQUIRED DOCUMENTS

• Official Quote

• Signed EO Worker Protection Form

• Signed Reciprocal Limitation Act Form

V. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VI. BID Results

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General services’ eMarketplace website (http://www.emarketplace.state.pa.us/). Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

The bid tabulation can be found on the DGS eMarketplace website.

(http://www.emarketplace.state.pa.us/) under “Solicitation Tabulations”; you are able to search by description, bid number, date range or agency to view the bid tabulation.

VII. INVOICING

Vendors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual items received on all invoices.

b. Submit invoice(s) to appropriate resource account within 10 business days of shipping goods - 69180@pa.gov.

c. Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx http://www.emarketplace.state.pa.us/ http://www.emarketplace.state.pa.us/ mailto:69180@pa.gov mailto:69180@pa.gov https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx