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NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

STATEMENT OF WORK (SOW)

for WFO and Maintenance Annex Pest and Vegetation Control

1.0 GENERAL

1.1 BACKGROUND

The National Weather Service (NWS) Eastern Region (ER) has a requirement for commercial pest and vegetation control service at the Binghamton, NY Weather Forecast Office (WFO) and Maintenance Annex. Health and safety of mission-essential staff who are required to occupy the facility on a 24/7 basis will be degraded due to increased presence of roaches, mice, rats, ants, crawling insects, yellow jackets, bees, mosquitos, wasps, hornets, nesting stinging insects and other pests and could result in the facility being unusable, resulting in loss of mission-critical functions and mission failure.

A planned inspection and treatment program will minimize and control unwanted insects, rodents, and vegetation.

1.2 SCOPE

1.2.1 The scope of this contract is to provide pest (insect and rodent control) at one (1) WFO and one

(1) Maintenance Annex, and provide vegetation management at one (1) Maintenance Annex.

The selected locations under this contract are as follows:

• Johnson City, NY

1.3 OBJECTIVE

The objective is to perform pest control (insect and rodent) and vegetation management at select

NWS properties. The inspection and treatment areas include both interior and exterior to a building.

1.4 APPLICABLE DOCUMENTS

1.4.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

29 CFR 1910, Occupational Safety and Health Standards (Occupational Safety and Health Administration 1970)

1.4.2 REFERENCE DOCUMENTS

The following documents may be helpful to the Contractor in performance of their work:

• Attachment 1 – proximity of locations

2.0 SPECIFIC REQUIREMENTS AND TASKS

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All prospective bidders are encouraged to request a site visit to clarify the actual scope of work to be performed under this contract. Failure of a bidder to arrange a site visit shall not constitute grounds for a later claim against the Government. A pre-proposal site visit to the location is encouraged, but NOT a requirement in order to respond to this request for proposal. Any Contractor request for a site visit must be coordinated in advance with the Government by contacting the Contracting Officer (CO) directly. The CO will notify the Technical Point of Contact (TPOC). The TPOC will coordinate a site visit for prospective bidders with the Local Point of Contact (LPOC), if applicable.

The Contractor is to perform a visual inspection of each of the sites prior to the start of work. The TPOC is to be contacted and briefed prior to starting any work. The TPOC is to be contacted by the Contractor prior to a planned monthly inspection and/or a service call visit.

The Contractor shall provide the labor, tools, supplies, materials, transportation, services, and supervision required to perform all work outlined in this Statement of Work (SOW).

The Contractor shall provide signed typewritten copies (on company letterhead) of all visits to the TPOC, as outlined in Section 9.0: Deliverables.

If there are discrepancies in this document, the Contactor shall ask of a clarification from the TPOC prior to bid. If no clarification is requested, the CO’s judgement shall rule.

The NWS has no designated area to store any hazardous chemicals used in the course of the Contractor’s work tasks and these are not to be left on site.

The Contractor shall clean up all work areas at the end of each day.

CAUTIONS

Use and Application

• Proper Use: Pesticides must be used according to label instructions.

• Restricted Use Pesticides: Certain pesticides, considered "restricted use pesticides"

(RUPs), require certification and training for applicators due to their potential risks.

• Certification for applicators: Federal law requires any person who applies or supervises the use of restricted use pesticides (RUPs) to be certified in accordance with EPA regulations and state, territorial and tribal laws.

• Penalties: Violations of FIFRA can result in civil and criminal penalties.

2.1 TASK ONE: PRODUCT SUBMITTALS

2.1.1 Submittal Process: The Contractor must submit all products planned for use to the TPOC via email. Please ensure the specific product selection is highlighted and clearly shown. The Contractor may not proceed with work or procure materials until the Government has reviewed these submittals.

2.1.2 Compliance and Risk: Any work performed prior to review is at the Contractor’s own risk. If the CO determines that such work does not comply with the contract, the Contractor will be responsible for all costs and time required for remediation. The CO reserves the right to halt work if submittals have not been reviewed and the Government will not be liable for any associated costs or delays.

2.1.3 Deviations: A general review of submittals does not permit departure from contract requirements. The Contractor must identify all deviations or changes in writing. Without such notice, the review will not apply to those deviations.

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2.1.4 Safety Data Sheets (SDS): Provide an SDS to the TPOC and LPOC for all products and chemicals to be used on-site. These will be reviewed and filed by the LPOC in their office.

2.2 TASK TWO: INSPECTION OF SITE(s) & PLAN

2.2.1 Develop and submit a plan for each site, discuss details with the TPOC.

2.2.2 One Time Rodent Equipment Charges

• Multi Catch Traps o quantity: deploy twenty (20) total approximately ten (10) at the WFO approximately ten (10) at the Maintenance Annex

• Bait Stations o quantity: deploy ten (10) total approximately five (5) at the WFO approximately five (5) at the Maintenance Annex

2.3 TASK THREE: WFO Insect & Rodent Control

2.3.1 Scope: Building (Interior and Exterior)

• Inspect and treat areas, as needed for covered pests. Areas of concern are:

entryways, offices, breakrooms, under raised floors, equipment rooms, storage rooms, food storage areas, food service areas, exterior equipment.

o treatment and/or inspection for: roaches, mice, rats, ants, crawling insects, yellow jackets, bees, mosquitos, wasps, hornets, nesting stinging insects

• Insect Control o contract holder shall spray, as necessary to control unwanted insects o contract holder shall apply granular products, as necessary to control unwanted insects

• Rodent Control o contract holder shall determine placement of traps and bait stations to control unwanted rodents o contract holder shall provide multi-catch traps (to hide carcasses, allow for multiple catches) o contract holder shall provide exterior rodent bait stations o contract holder shall remove trapped pests

• Frequency: monthly maintenance and/or inspection o on call services for covered pests at no additional charge; call for service

• Service Months: Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec

2.4 TASK FOUR: Maintenance Annex Insect & Rodent Control

2.4.1 Scope: Warehouse/Garage (Interior and Exterior)

• Inspect and treat area locations, as needed for covered pests. Areas of concern are:

entryways, warehouse/garage areas, food storage areas, food service areas, exterior equipment.

o treatment and/or inspection for: roaches, mice, rats, ants, crawling insects, yellow jackets, bees, mosquitos, wasps, hornets, nesting stinging insects

• Insect Control o contract holder shall spray, as necessary to control unwanted insects o contract holder shall apply granular products, as necessary to control unwanted insects

• Rodent Control

July 9, 2026 Rev. 1 Page 4 of 7 o contract holder shall determine placement of traps and bait stations to control unwanted rodents o contract holder shall provide multi-catch traps (to hide carcasses, allow for multiple catches) o contract holder shall provide exterior rodent bait stations o contract holder shall remove trapped pests

• Frequency: monthly maintenance and/or inspection o on call services for covered pests at no additional charge; call for service

• Service Months: Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec

2.5 TASK FIVE: Maintenance Annex Vegetation Management

2.5.1 Scope: Grounds (Exterior)

• Vegetation Management o provide treatment for all fence lines and areas adjacent to Warehouse/Garage.

treatment shall be applied to both inside and outside fence perimeters;

approximately six (6) feet wide on each side of the fence line treatment shall be applied six (6) feet wide around the standalone structure o treatments shall be applied at the beginning of the active growing season

(approximately April/May depending on weather), and as needed mid-season (approximately August) o product selection shall accomplish the required task of preventing the spread of unwanted vegetation re-application shall be required by the contract holder at no additional cost in order to accomplish the requested service of no weed growth additional spot handling of select area(s) may be required, if the contract coverage area starts to show new signs of weed growth

• Monitoring Frequency: monthly maintenance and/or inspection o on call services for covered pests at no additional charge; call for service

• Service Months: Apr, May, Jun, Jul, Aug, Sep, Oct, Nov

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

3.1.1 The Contractor shall provide Qualified Personnel to perform all of the requirements specified in this SOW.

Field personnel shall be trained in OSHA 29 CFR 1910 and the proper use of PPE.

Contractor personnel designated for the contract and required to be onsite: licensed exterminator.

3.1.2 All work shall be performed and completed in a workmanship-like manner and in accordance with the latest proven practices of the trade by thoroughly skilled and experienced workers.

3.2 PROJECT MANAGER

3.2.1 The Contractor shall provide one (1) Project Manager who shall be responsible for all Contractor work performed under this SOW.

3.2.2 The Project Manager shall be a single point of contact for the Contracting Officer (CO) and the

Technical Point of Contact (TPOC). The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager and all

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3.2.3 The Project Manager shall be available to the TPOC via telephone between the hours of 8:00 a.m. and 5:00 p.m. EST, Monday through Friday, and shall respond to a request for discussion or resolution any technical problems within two (2) hours of notification.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities shall wear a Company identification badge that, at a minimum, displays the Contractor name, the employee’s photo, the employee’s name, and badge expiration date. Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractor employees when their status is not readily apparent and shall display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractors shall sign in and out of each building upon their arrival and departure daily.

3.4 EMPLOYEE CONDUCT

3.4.1 The Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce (DOC) established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

3.5.1 The Government may, at its sole discretion (in coordination with the CO where practical), direct the Contractor to remove any Contractor employee from DOC facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The CO will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 GOVERNMENT POINT OF CONTACT (POC)

4.1.1 Name(s) of the Technical Point of Contact (TPOC) and Local Point of Contact (LPOC).

Point of Contact (POC) List (provided for coordination after award of contract)

4.1.2 The LPOC is for site access and face to face coordination only. All contract related questions, interpretations, project coordination and technical interaction including direction shall be through the CO and TPOC only.

4.2 PERIOD OF PERFORMANCE

Base Year: 09/01/2026 through 08/31/2027 Option Year 1: 09/01/2027 through 08/31/2028 Option Year 2: 09/01/2028 through 08/31/2029 Option Year 3: 09/01/2029 through 08/31/2030 Option Year 4: 09/01/2030 through 08/31/2031

4.3 PLACE OF PERFORMANCE

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4.3.1 The primary place of performance will be at Department of Commerce locations.

4.3.2 The selected locations and addresses of each location under this contract are as follows:

• National Weather Service Johnson City, NY

Weather Forecast Office (BGM) 32 Dawes Dr Johnson City, NY 13790

Maintenance Annex 161 Commercial Dr Johnson City, NY 13790

Note: The WFO and Maintenance Annex are located on separate properties within approximately two (2) miles of each other.

4.4 SITE LOGISTICS

4.4.1 Site specific information as follows:

• all work is on grade level

4.5 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 8:00 a.m. and 4:00 p.m. EST, Monday through Friday (except Federal holidays).

4.6 SITE VISIT NOTIFICATION

4.6.1 All notifications pertaining to a Contractor’s visit must be approved by the Government in advance of their visit. The Contractor shall confirm each location’s installation date a minimum of three (3) business days prior to start with both the TPOC and LPOC.

4.7 PROGRESS UPDATES AND FIELD ACTIVITY REPORT

4.7.1 The Contractor shall issue to the TPOC and/or LPOC a brief daily verbal progress update (prior to leaving the site) summarizing all work performed before leaving the customer site.

4.7.2 The Contractor shall issue a typewritten Field Activity Report (on company letterhead) listing all tasks completed, along with any applicable notes and observations to the TPOC within three (3) business days of each site visit.

4.7.3 At the completion of all daily field work, the Contractor shall remove from the area all trash, rubbish, packing material, and debris caused by its operations, leaving the job site clean.

4.8 ACCIDENT PREVENTION

Site Safety

• Any worker injuries shall be brought to the attention of the TPOC and LPOC immediately.

• The Contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies and equipment exposed to Contractor operations and activities.

5.0 GOVERNMENT TERMS & DEFINITIONS

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CFR Code of Federal Regulations CO Contracting Officer DOC Department of Commerce EPA Environmental Protection Agency NOAA National Oceanic and Atmospheric Administration NWS National Weather Service LPOC Local Point of Contact OSHA Occupational Safety and Health Administration POC Point of Contact SDS Safety Data Sheet SOW Statement of Work TPOC Technical Point of Contact WFO Weather Forecast Office

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the Contractor with access to the job site as necessary for performance of the work.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

8.0 DELIVERABLES

8.0.1 The Contractor shall provide (1) inspection, trap placements and treatment for pests (insects and rodents), (2) vegetation control, (3) rodent removals and (4) reports of tasks performed at the site.

8.0.2 The Project Manager shall provide Field Activity Report(s) to the TPOC via electronic mail.

8.0.3 The Contractor shall leave worksite(s) in a clean condition.

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