PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD Replace Flooring Air Station Astoria

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to replace the flooring at Air Station Astoria, using government furnished materials and contractor furnished materials. The contractor must perform to the standards in this Scope of Work (SOW) contract. All questions regarding this Scope of Work for Services must be sent through the US Coast Guard Contracting Officer’s Representative (COR). The COR is LT Gary Nelthropp, Phone, (503) 706-3150;

Email: Gary.C.Nelthropp@uscg.mil

A bid walk will be offered on Wednesday 03JUNE2026 at 0900. No other bid walks or site visits will be offered. Bid Walk is mandatory to be considered for the contract.

1.1.1 Place of Performance

Coast Guard Air Station Astoria 2185 SE 12th Pl Astoria OR 97146

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.1.3 The contract manager’s firm must be licensed and certified to conduct the work specified within the Scope of Work.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.2.3 Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

1.2.2.4 Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID.

Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00am and 4:00pm unless other time is specified. The contractor shall have all work completed within 40 days of award of contract.

1.3.1 Holidays: If applicable.

1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing.

Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: Not applicable to contract.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND SERVICES

3.1 General Information:

The Government must provide the facilities, equipment, materials, and services listed here:

3.1.1 On-site parking for contractor vehicles

3.1.2 120V Electricity necessary for use by contractor in conjunction with this contract

3.1.3 Carpeting, Cove Base, Mastic Rolls, Cove Base Adhesive

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms including additional carpeting materials. Additional Details on Government furnished materials can be found in Section 9.

SECTION 5 – SPECIFIC TASKS

The contractor shall remove existing carpeting and Luxury Vinyl Plank (LVP) and install new carpet squares and LVP as indicated on the accompanying drawings. The government will furnish specific materials for this project, including 6,000 square feet of carpet, cove base, and associated adhesives. The contractor shall be responsible for providing all other required materials, including the LVP, LVP adhesive, and any additional carpet, cove base, and associated adhesives necessary to complete the full scope of the drawings. The contractor shall be responsible for moving all existing furniture as needed to perform the work and for returning it to its original position upon completion. The contractor must implement a furniture protection plan and use their own equipment to facilitate the flooring replacement. Equipment must be transportable to the second floor via stairwells if required.

5.1 Selective Demolition & Disposal

5.1.1 Carpet Removal: The contractor shall remove all existing carpeting. For reference, all areas highlighted in yellow on the drawings currently have existing carpet that require removal. Carpet Specifics found in Section 8.

5.1.2 LVP Removal: The contractor shall remove existing LVP materials. The specific spaces containing existing LVP or materials other than carpet to be removed are listed in Section 8.

5.1.3 Wall Base Removal: The contractor shall carefully remove and dispose of the existing wall base (e.g., rubber cove base or wood baseboards) in all areas receiving new flooring.

5.1.4 Debris Disposal: The contractor shall dispose of all removed flooring materials, old adhesives, wall base, and related debris at an offsite location in accordance with local environmental regulations.

5.2 Subfloor Preparation

5.2.1 Surface Cleaning: Following demolition, the contractor shall scrape, sand, and clean the subfloor to remove all old adhesive, debris, and imperfections to ensure a smooth bonding surface.

5.2.2 Leveling and Patching: The contractor shall apply contractor-furnished floor patch and leveling compound as necessary to fill cracks, depressions, or uneven areas, ensuring the subfloor meets the manufacturer's flatness requirements for glue-down LVP and carpet squares.

5.2.3 Moisture Testing: Prior to installation, the contractor shall conduct moisture and alkalinity testing on the concrete slab to ensure it falls within the manufacturer's acceptable limits for the specified adhesives.

5.3 Flooring Installation

5.3.1 Luxury Vinyl Plank (LVP) Installation:

The contractor shall furnish and install new LVP and associated LVP adhesive in all areas highlighted in red on the drawings.

The contractor-furnished LVP must meet or exceed the following specifications:

Product Type: Luxury Vinyl Plank (LVP), Stone Plastic Composite (SPC)

Wear Layer Thickness: 20 mil or greater

Installation Method: Glue Down

Properties: 100% Waterproof

Standard: Meets or exceeds commercial criteria set forth in ASTM F1700.

5.3.2 Carpet Installation:

The contractor shall install new carpet in all areas highlighted in yellow on the drawings. The government will furnish 6,000 square feet of carpet (style MB910AB Heather, color: 00515 Black/Grey) along with the required carpet adhesive. The contractor shall provide any additional carpet and carpet adhesive required to meet the full scope and square footage represented in the drawings. Any contractor-provided carpet must exactly match the color and style of the government-furnished carpet.

5.3.3 Wall Base Installation:

The contractor shall install the government-furnished cove base and adhesive along all walls where flooring is replaced. The contractor shall provide any additional cove base and cove base adhesive required to meet the full scope represented in the drawings. Any contractor-provided cove base must exactly match the style, color, and dimensions of the government-furnished materials.

5.3.4 Transition Strips: The contractor shall furnish and install ADA-compliant transition strips at all doorways and locations where the new LVP meets the new or existing carpet.

5.4 Furniture Relocation and Storage

5.4.1 Furnished Spaces: All spaces within the scope of work are currently fully furnished. Furniture includes, but is not limited to, desks, chairs, lockers, and filing cabinets.

5.4.2 Moving and Storage: The contractor is responsible for moving, lifting, or temporarily storing all furniture within the space to ensure the new flooring is installed wall-to-wall, including underneath all furniture items.

5.4.3 Restoration: Upon completion of the flooring installation in each respective space, the contractor must return all furniture to its original layout and condition.

5.5 Phased Execution & Operational Continuity

5.5.1 Unit Operations: The facility will remain occupied and fully operational during the execution of this contract.

5.5.2 Space Limitations: To minimize disruption to daily operations, the contractor shall only occupy and conduct work in a maximum of two (2) spaces at any given time.

5.5.3 Phasing Requirement: The contractor must reach full completion (including flooring installation, cleanup, and furniture restoration) in the occupied spaces before transitioning to begin work in the next set of spaces.

5.6 Site Management & Interferences

5.6.1 Clean Environment: The contractor shall maintain a clean work environment and protect adjacent surfaces, building contents, and sensitive equipment from dust and damage during construction.

5.6.2 Daily Clean-up: The contractor shall sweep and remove all debris from the work site at the end of each work shift to ensure safety and readiness for the next day.

5.6.3 Interferences: The contractor shall be responsible for identifying and managing any and all interferences (e.g., floor outlets, floor vents, conduit) that may be encountered while completing this SOW.

5.7 Inspection, Acceptance, and Warranty

5.7.1 Final Cleaning: Upon completion of the installation, the contractor shall vacuum all newly installed carpet and damp-mop all newly installed LVP to ensure the spaces are ready for immediate occupancy.

5.7.2 Joint Inspection (Punch List): The contractor shall conduct a final walkthrough with the government representative to identify any defects or incomplete work. The contractor shall correct all punch list items prior to final acceptance.

5.7.3 Workmanship Warranty: The contractor shall provide a minimum one (1) year workmanship warranty guaranteeing that the flooring and adhesives were installed in accordance with manufacturer specifications and will not peel, bubble, or prematurely lift.

5.8 Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. Base Astoria reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including

OSHA.

5.9 Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

5.10 Warranty:

Because this project is performed with government furnished materials, the contractor is not required to offer a warranty on carpet materials. The contractor shall offer a one-year warranty on workmanship and any newly purchased LVP.

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6.1. above.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

7.1 Publications

7.1.1 OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

SECTION 8 – Existing Floor Type

8.1.1 Existing Floor Type Registry:

B04.101: Polished concrete B04.102: Carpet Squares B04.103: Carpet Squares B04.104: Carpet Squares B04.105: Carpet Squares B04.106: Adhered resilient sheet rubber flooring (featuring a raised square/pastille profile) and associated heat-welded or cold-welded seams.

B04.107: Adhered resilient sheet rubber flooring (featuring a raised square/pastille profile) and associated heat-welded or cold-welded seams.

B04.109A: Carpet Squares B04:150: Carpet Squares B04.150A: Carpet Squares B04.151: Carpet Squares B04.163: Vinyl floor squares B04.164: Vinyl floor squares B04.166: Vinyl floor squares B04.167: Carpet Squares B04.206: Carpet Squares

B04.207: Carpet Squares B04.209: Carpet Squares B04.210A: Carpet Squares B04.210B: Carpet Squares B04.211: Carpet Squares B04.212: Carpet Squares B04.213: Carpet Squares B04.214: Carpet Squares B04.215: Carpet Squares B04.216: Carpet Squares B04.217: Carpet Squares B04.219: Carpet Squares B04.220: Carpet Squares

B04.221: LVP

B04.225: Carpet Squares B04.227: Carpet Squares B04.232: Carpet Squares B04.233: Carpet Squares B04.251: Vinyl sheet flooring B04.252: Vinyl sheet flooring B04.255: Vinyl sheet flooring B04.256: Vinyl sheet flooring B04.258: Vinyl sheet flooring B04.260: Vinyl sheet flooring

B04.262: Vinyl sheet flooring

SECTION 9 – Government Furnished Materials The Government will provide material listed below. If additional material is required to successfully complete the contract then the Contractors are responsible for purchasing materials meeting or exceeding the quality of material provided by the Government. All carpeting material and Cove Base shall match the color and pattern of the government provided materials.

9.1.1 Carpeting Material : The Coast Guard has New Carpet Squares in storage to be used as part of this contract. The Make, Color and Quantity of carpet is shown below.

Style: MB910AB Heather Color: 00515 Black/Grey

SKU: MB91000515

Quantity: 1080 (2’x 2’ Carpet tiles)

9.1.2 Cove Base: The Coast Guard has Tarkett Cove Base to be used as part of this contract. The Make, Color and Quantity of Cove Base is shown below.

Product: 440034085 Color: Charcoal

SKU: 644288218568

Quantity: 45 boxes containing (L:1200 in X W: 6in)

9.1.3 Cove Base Adhesive: The Coast Guard has Roberts 7200-HP30 Base Bond to be used as part of this contract. The Make and Quantity of the Bond is shown below.

Product: 7200-HP30 Quantity: 42 boxes containing 12 (30oz Cartridges).

9.1.3 Mastic Rolls: The Coast Guard has Mastic Rolls to be used as part of this contract. The Quantity is shown below along with the Product Information.

Product: Shaw Advantage System

SKU: 9000000910

Quantity: 16 Rolls.