Statement of Work.pdf

AUTOMATIC DOOR SERVICES

Gallup Indian Medical Center (GIMC), Gallup, NM 87301 Statement of Work

1. DESCRIPTION

The Contractor shall provide all labor, parts, materials, equipment and supervision to provide preventative maintenance and call back services for operational problems not successfully preempted by PM, for the automatic doors assemblies as listed in the attached schedule (Attachment A) for Gallup Indian Medical Center (GIMC) buildings.

2. REQUIREMENTS:

a. Contractor will provide complete inventory and initial inspection of each automatic door at the GIMC. The inventory plan shall be submitted to COR electronically using MS Excel (or other mutually agreed upon format).

b. This contract will cover all equipment listed in Attachment A as normally supplied and required for operation by the manufacturer in the currently installed configuration, including integrity of connections to building utilities, excluding building utility supply lines, up to the point of manufacturer provided hardware.

c. The Contractor will examine all components of the Automatic Doors for functioning safely and reliably.

d. The Contractor will clean and clear all components of dust, film, and other foreign objects in order for doors to operate freely and without undue wear.

e. Lubricate where necessary to permit all contact wearing point to operate.

f. Check for electrical and mechanical failure, visual inspection of the equipment or other problems pertaining to the operation of subject doors.

g. The Contractor will utilize the checklist that applies to specific door undergoing Preventative Maintenance:

At a minimum,

i. Check door closure for proper alignment

ii. Check door guides for correct alignment

iii. Grease rollers and check for proper operations

iv. Oil motors if applicable

v. Check operation and deteriorating of floor mats

vi. Check operation of photocell

vii. Check for unusual noises

viii. Check belts for wear

ix. Check wiring and all electrical components for malfunction

x. Test all limit switches and safety devices.

h. The Contractor shall invoice all furnished OEM replacement parts and labor during the performance period of this contract on a Quarterly basis and approved by COR.

3. GENERAL CONDITIONS

a. Codes and Standards. The Contractor shall adhere to all automatic door systems tests, scheduled and corrective maintenance, adjustment and repairs shall be in accordance with the following:

i. Each of the installed automatic door operator and automatic door systems preventative maintenance and service manuals, schedules and requirements.

ii. ANSI/BHMA A156.10 – Power Operated Pedestrian Doors

iii. ANSI/BHMA A156.19 – Power Assist and Low Energy Power Operated Doors

iv. NFPA 101 – Life Safety Code

v. ADA – Americans with Disabilities Act

vi. ABAAS – Architectural Barriers Act Accessibility Standard

vii. VHA Barrier Free Design Standard – PG-18-13

viii. All Federal, State, and Local governing rules and regulations.

ix. If conflicts occur between any of the above maintenance and service requirements, regulations and guidelines, the most stringent requirement, regulation or guideline shall apply.

b. Unscheduled Maintenance/Call-Back Service:

i. The Contractor shall provide repair service, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls between regular services.

ii. The COR or alternate COR are the only designated authority to request a service call from the Contractor.

iii. The Maximum physical response time from the time GIMC calls and requests vendor service on-site, until the vendor arrives on station ready to begin repairs, is Two (2) hours. The field technician will be physically present, have proper test equipment, parts, and tools, and be ready to being work within four

(4) hours.

iv. Only those services specified within are authorized under this contract. Before performing any services of a non-contract nature, the Contracting Officer must be notified of the reason for the additional work.

The Contractor shall submit quote for repairs not covered under this contract.

v. There will be no additional charge for time spent at the site (during or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of equipment etc. Any additional costs, which may be necessary to complete the work, not listed herein must be approved in writing by the COR or CO prior to the commencement of services. If the contractor fails to obtain authorization, services will be at the contractor’s expense.

c. Safety:

i. Contractor shall supply all worksite safety equipment and practices.

ii. Any damages made by the contractor shall be reported immediately to the Contract Officer and Contract Officer’s Representative. Contractor will be liable for any damages.

iii. Contractor will be responsible for complete and strict compliance with all Gallup Service Unit facility policies, including safety policies and Pre-Construction Risk Assessment (PRCA).

iv. Contractor shall provide influenza (flu) Shot at their own expense to their personnel and provide Flu Shot documentation to COR or designee upon issuance of Notice to Proceed. This is in compliance with Indian Health Service mandatory influenza policy.

v. Contractor(s) will sign in and out at Security each day with issuance of visitor’s badge.

vi. GIMC Maintenance personnel at all times shall accompany all Contractors’ personnel.

d. Quality Assurance

i. All automatic doors testing and Inspection, parts and materials, will be per manufacturer’s instructions.

e. Execution

i. All activities shall be coordinated with Gallup Indian Medical Center local POC to ensure that there are no detrimental impact on the day-to-day operations of the clinic.

f. Inspection

i. Government reserves the right to inspect all aspects of work performed.

ii. Acceptance based on complete test and inspection of all automatic door assemblies per attachment A.

iii. Documentation shall include:

Test and inspection reports for all automatic door assemblies.

Any Reports of failures of devices will include costs estimates for repairs.

g. Schedule:

a. Contractor shall perform work under this contract only during the time outlined below:

i. Scheduled Interior and Exterior Services: Monday through Friday, 8AM – 5PM, Federal holidays are excluded. Services must be completed by 5PM

ii. Unscheduled Call Backs: 7 days a week, 24 hours a day.

b. Contractor shall NOT be authorized to fragment the work required under this contract. Contractor shall ensure that work is scheduled in such a manner that when it is started it shall be completed without interruption. Contractor’s personnel shall not leave work site to perform work required by contractor’s other service calls.

4. FEE SCHEDULE

a. Contractor will indicate below the Total Costs to perform the stated services. Total Costs shall include labor, travel, per diem and equipment to perform all necessary automatic door services including any call-backs or emergency services.

Line Number Description Total Costs 1 Base Year $ 2 1st Year Option $ 3 2nd Year Option $ 4 3rd Year Option $ 5 4th Year Option $

b. Include line item for “Taxes on Labor” only.

5. PERIOD OF PERFORMANCE: The period of performance will be for one (1) base year with four (4) – year option period.

Base Year Date of Award through 12 months First Year Option 12 months Second Year Option 12 months Third Year Option 12 months Fourth Year Option 12 months

6. Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

7. GOVERNMENT CONTACTS:

COR (Contract Officer Representative) and Local POC Ben Williams Maintenance Mechanic Supervisor Gallup Indian Medical Center 505-1557