Statement of Work.pdf

Statement of Work

Procurement of Patrol Rifle Systems – Corrections Rifle Specialist Team

I. Scope of Work:

The Commonwealth of Pennsylvania, Department of Corrections (DOC), Bureau of Facility

Security and Special Operations, Corrections Rifle Specialist Team, is seeking to procure ninety-one (91) patrol rifle systems with associated accessories to support operational readiness, training, and deployment requirements.

II. Issuing Officer:

Questions regarding the bidding or contracting procedures should be directed towards

Amie Newman at amnewman@pa.gov.

Bidders can submit questions in writing to the Issuing Officer by Tuesday, April 28th. All responses will be posted as an addendum to the IFB on eMarketplace.

Vendors are reminded to monitor eMarketplace for any changes to the bid.

III. Contract Requirements & Required Documents:

The contractor shall provide all materials, equipment, documentation, packaging, and delivery necessary to supply complete rifle systems and associated accessories. All items shall be new, unused, and factory-produced.

FEDERAL LICENSE REQUIRED: All Bidders must be a dealer/distributor authorized to sell to Pennsylvania law enforcement, must have a Federal Firearm’s License, and a

Pennsylvania Firearm’s License. A copy of their authorization to sell in Pennsylvania and copies of both the Federal and Pennsylvania Firearm’s Licenses shall be attached to the bid.

These documents should be included in the bid response.

• Official Quote

• Copy of authorization to sell in Pennsylvania

• Copies of both Federal and Pennsylvania Firearm’s Licenses

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

mailto:amnewman@pa.gov

IV. Technical Requirements:

# 08-694B- Super Duty MOD1-A SBR, Ambidextrous 12.5", 5.56 – Black (Qty: 91)

# 05-403B- Super Precision® - ACOG Series Scope Mount, Black (Qty:91)

Magpul:

# MAG275- BLK- MBUS Pro Sight – Front (Qty: 91)

# MAG276- BLK- MBUS Pro Sight – Rear (Qty: 91)

# MAG557- BLK- PMAG 30 AR/M4 GEN M3 5.56x45 (Qty: 273)

Huxwrx:

# 04-1360B- HUXWRX FLOW 5.56K – Black (Qty: 91)

Trijicon:

# TA31F- Trijicon ACOG® 4x32 BAC Riflescope - .223 / 5.56 BDC Red Chevron Reticle, Thumbscrew Mount, Tritium/ Fiber Optics Illuminated (Qty:91)

All components are manufacturer specific. No substitutions permitted.

Though there is no specific expected delivery date, it is the manufacturers responsibility to keep a department representative apprised of progress, benchmarks of completion and expected delivery dates.

V. Pricing:

Pricing shall include all labor, materials, packaging, and delivery.

VI. Delivery Requirements:

Delivery Location:

ATTN: Capt. Jeff Knode/ Lt. Bryan Martin (Central Armory)

1 Rockview Place

Bellefonte, PA 16823

All items shall be delivered F.O.B Destination.

VII. Acceptance Criteria:

DOC reserves the right to inspect all delivered items. Non-conforming items may be rejected at contractor expense.

VIII. Serial Number Tracking:

Contractor shall provide serial numbers and packing list prior to delivery.

IX. Warranty Requirements:

Manufacturer standard warranty required.

X. Contract Term:

One-time procurement until delivery and acceptance.

XI: Bid Award

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered

F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

XII: Bid Results

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/). Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

The bid tabulation can be found on the DGS eMarketplace website.

(http://www.emarketplace.state.pa.us/) under “Solicitation Tabulations”; you are able to search by description, bid number, date range or agency to view the bid tabulation.

XIII. Invoicing:

The awarded supplier should submit all invoices, as outlined by the Pennsylvania

Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx http://www.emarketplace.state.pa.us/ http://www.emarketplace.state.pa.us/ about:blank https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx