Statement of Work.pdf

STATEMENT OF WORK

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying mobile computer carts for the Bakersfield VA Clinic within VISN22 under VA Greater Los Angeles Healthcare System.

BACKGROUND: The Bakersfield VA Clinic is part of VA Greater Los Angeles Healthcare System that offers primary care, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. The telehealth clinic has a required need for mobile computer cart that will support many computing solutions to assist patient care.

PURPOSE: The mobile computer carts will be utilized in the telehealth examination rooms. The mobile computer carts allow providers and nursing staff to document in patients’ electronic health records, administer point of care testing, treatments, and medication administration.

SCOPE: VA GLA – Bakersfield VA Clinic is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section.

The equipment feature is essential to the technical requirements to meet the needs of the government.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

E0945 – Cart, Computer, Mobile

a) Must include Central control panel for drawer access, power system controls, battery fuel gauge with visual and audible alerts, height adjustments, and light controls.

b) Must consist of Power Max 150 with 50 ah class Lithium Iron Phosphate power system

c) Shall have LCD VESA monitor mount with motorized height adjustment (5.25' range)

d) Must have large work surface area (17'W x 14.3'D) with translucent protective cover

e) Shall have Large, fan cooled, Electronic Locking PC compartment (dimensions: 17.1'W x 12.5'D x 3.2'H)

f) Shall have (4) 5' premium casters with 2 locking casters on front

g) Shall have Electronic Steer Assist Technology

h) Must have adjustable push handles

i) Must have Slide-out keyboard tray with positive and negative tilt feature and integral wrist rest

j) Shall have Mouse surface and mouse pouch

k) Shall have LED lights for keyboard, work surface and med drawer

l) Must have Integral AC power distribution with 6 AC receptacles for powering customer equipment

m) Shall have Universal accessory mounting locations on rear of cart and on monitor mount

n) Shall have cable management area

o) Includes 8ft three-coiled sections power cord with hospital-grade AC plug, dual integrated hooks

p) Must have footrests on front legs to help reduce fatigue

q) Shall have Tool-less, snap on, battery cover

r) Shall have Standard gray and white color scheme

s) Shall have In-Factory Standard Integration

t) Dimensions: Cart overall size 21.4'W x 23.3'D, Base foot print 19' W x 20' D

u) Must Include the Following:

a. HI-Care E Two-Tier Electronic Locking Storage Cabinet

b. SOFTWARE: Med Manager & Med Display

c. 24 inch monitor 1920x1080 resolution

d. Dell Pro Micro QCM1250 with intel core i7 PC

e. DELL Optiplex Antenna Mount

f. Keyboard, Mouse, Integration Kit

g. 7 port USB Hub

h. Smart Card Reader

v) Quantity: 2

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: In service training and technical training is an available at cost option if desired following on site setup and integration of the medical carts.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

• All items to be delivered and installed after receipt of purchase order by 8/1/2026.

• Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designer.

• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Last Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number.

The invoice must include the correct payment address.

• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

• All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Bakersfield VA Clinic. 900 Old River Rd. Bakersfield, CA 93311

SECURITY

Information Security

• The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

• The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause

VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site:

http://www.iprm.oit.va.gov

Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at:

http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3).

Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated.

These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

http://checklists.nist.gov/ http://www.iprm.oit.va.gov/