Statement_of_Work.pdf

STATEMENT OF WORK (SOW)

Procure, Replace, and Install Two (2) HVAC Systems with Integrated Dehumidification

Ouray National Fish Hatchery – Grand Valley Unit

Hatchery Building

1. GENERAL REQUIREMENTS

1.1 Background

The Ouray National Fish Hatchery (NFH), Grand Valley Unit, located at 1149 24 Road, Grand

Junction, Colorado 81501, requires professional services to procure, remove, replace, and install two (2) HVAC systems with integrated dehumidification capability serving the hatchery building.

The existing HVAC and dehumidification units are approximately 15 years old, utilize discontinued refrigerant, are undersized for current operational demands, and are experiencing increasing mechanical failures. Reliable temperature and humidity control is critical to hatchery operations and endangered fish propagation; therefore, replacement of these systems is essential to ensure continued mission support and facility reliability.

1.2 Purpose

The purpose of this Statement of Work (SOW) is to define the requirements for furnishing all labor, materials, equipment, supervision, and incidentals necessary to fully procure, remove, replace, and install two (2) new HVAC systems with integrated dehumidifiers.

The new systems shall utilize environmentally acceptable refrigerant (R454B or approved equivalent) and shall be designed to provide reliable and consistent temperature and humidity control throughout the hatchery building. Work may include, but is not limited to, concrete pad installation, ductwork fabrication and modification, electrical work, insulation, controls integration, testing, and system commissioning.

1.3 Contractor Qualifications

The Contractor shall possess all required federal, State of Colorado, and local licenses, certifications, and permits necessary to perform HVAC installation, refrigerant handling, and equipment disposal. All work shall be performed by properly trained, licensed, and certified personnel.

1.4 Regulatory Compliance

The Contractor shall comply with all applicable federal, state, and local laws, regulations, codes, and standards, including but not limited to Environmental Protection Agency (EPA) refrigerant recovery, handling, and disposal requirements.

2. PLACE OF PERFORMANCE AND PERIOD OF

PERFORMANCE

2.1 Place of Performance

All work shall be performed at:

Ouray National Fish Hatchery (NFH)

Grand Valley Unit

1149 24 Road

Grand Junction, CO 81501

2.2 Period of Performance

The Contractor shall complete all work under this SOW no later than November 1, 2026.

2.3 Duty Hours

Normal duty hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding federal holidays. The Contractor shall provide current contact information for emergency or urgent situations.

2.4 Non-Duty Hours

Any work performed outside normal duty hours, including evenings, weekends, or federal holidays, shall require prior coordination with and approval from the U.S. Fish and Wildlife

Service (USFWS).

3. SCOPE OF WORK

3.1 The Contractor shall remove existing HVAC and dehumidification equipment, recover refrigerant, and legally dispose of all equipment and materials in accordance with EPA and all other applicable regulatory requirements.

3.2 The Contractor shall procure, furnish, and install two (2) new HVAC systems with integrated dehumidification capability, including all components necessary for complete and proper operation.

3.3 All new ductwork shall be free of dust, debris, and contaminants prior to installation and system startup.

3.4 Upon completion of installation and commissioning, the Contractor shall provide operational training to designated USFWS personnel.

4. DELIVERABLES AND SCHEDULE REQUIREMENTS

4.1 HVAC System Requirements

The Contractor shall furnish and install two (2) HVAC systems with a minimum efficiency rating of 95 percent or greater. Each unit is estimated at approximately 10 tons in capacity. The systems shall be capable of adequately serving approximately 7,200 square feet of climate-controlled space while maintaining required ventilation rates, improving energy efficiency, providing operational redundancy, and accommodating potential future expansion of fish-rearing space and tanks.

The systems shall maintain indoor relative humidity between 30 and 50 percent. The building experiences a continuous recirculating water flow of 22°C–24°C (71.6°F–75.2°F) ranging from approximately 150 gallons per minute (gpm) to 350 gpm. This condition shall be fully considered in the selection and sizing of dehumidification equipment.

The Contractor is responsible for verifying all site conditions, performing load calculations, and confirming square footage prior to final equipment selection. All new ductwork shall match existing materials unless otherwise approved by USFWS.

4.1.1 Hatchery Shutdown Coordination and Schedule Control

All HVAC replacement work shall be performed during a planned two-month operational shutdown of the National Fish Hatchery. The shutdown period and construction schedule shall be coordinated with and approved by USFWS prior to issuance of the Notice to Proceed.

The Contractor shall be fully responsible for planning, staffing, sequencing, and resourcing the work to ensure continuous progress and completion within the approved shutdown window. This responsibility includes coordination of subcontractors, material procurement and lead times, inspections, testing, and commissioning activities. Adherence to the approved schedule is mandatory due to critical hatchery operational constraints.

Any proposed deviation from the approved schedule shall be submitted in writing and must receive prior written approval from USFWS. Requests shall include justification, anticipated impacts, and proposed mitigation measures. If schedule slippage occurs or is anticipated, the

Contractor shall immediately notify USFWS and submit a written recovery plan within five (5) calendar days detailing corrective actions to maintain the approved completion date. USFWS may, at its discretion, approve limited schedule adjustments when operationally feasible.

4.2 Controls and Training

The Contractor shall furnish and install programmable digital thermostats compatible with the new HVAC systems and shall provide training to designated USFWS personnel on system operation and controls.

4.3 Work Coordination and Notifications

The Contractor shall provide weekly or monthly work schedules, as applicable, to the USFWS

POCs. The Contractor shall immediately notify USFWS of any ventilation, safety, or system-related issues that pose a risk to personnel, fish, or facility operations.

4.4 Equipment Location, Filtration, and Warranty

4.4.1 Equipment Location and Pads

The two HVAC systems with integrated dehumidifiers shall be installed outside the south wall of the hatchery building and configured for optimal performance and air quality. All exterior

HVAC components shall be installed on concrete pads.

If existing concrete pads are utilized, they shall be connected to new or existing pads as necessary. All concrete shall be rated at a minimum of 3,000 psi and reinforced with rebar spaced at 18 inches on center. Each HVAC unit shall include a minimum one-year manufacturer’s warranty.

4.4.2 Filtration

The Contractor shall furnish and install filtration capable of capturing 99.97 percent of airborne particles at 0.3 microns, with a minimum rating of MERV 12 or higher. Following installation, USFWS shall be responsible for routine filter replacement.

4.4.3 Filter Recommendations

The Contractor shall recommend appropriate long-term filter types for continued operation and shall provide written justification for the recommendations to the USFWS POCs.

4.4.4 Code Compliance

All work shall comply with the most current editions of applicable codes, including the

International Building Code (IBC), International Electrical Code (IEC), and International

Mechanical Code (IMC), as adopted locally.

4.5 Documentation and Closeout

The Contractor shall provide all operation and maintenance manuals, technical data sheets, warranty documentation, as-built drawings, and maintenance requirements to the designated

USFWS representative. The Contractor shall ensure that designated personnel understand proper system operation and maintenance prior to project closeout.

5. DATA MANAGEMENT PLAN

Not applicable.

6. GOVERNMENT-FURNISHED PROPERTY AND

SERVICES

6.1 USFWS will provide access to restrooms, electricity, and water for Contractor use, subject to site limitations.

6.2 Access to utilities may be limited due to building layout and operational constraints.

7. INSPECTION, EVALUATION, AND ACCEPTANCE

7.1 All work shall be subject to inspection and acceptance by USFWS. Acceptance shall be based on verification that all requirements of this SOW have been met and that the HVAC systems are fully operational and perform as specified.

8. QUALITY CONTROL AND SAFETY

8.1 USFWS reserves the right to conduct quality control and safety inspections at any time during contract performance. USFWS may require corrective action or suspend work for noncompliance, unsafe practices, or deviation from contract requirements.

8.2 No changes to scope, schedule, or technical requirements shall be made without written authorization from the Contracting Officer or Contract Specialist.

9. SITE CONDITIONS

9.1 The Contractor’s failure to inspect the site or to fully understand site conditions shall not relieve the Contractor of responsibility to perform the work in accordance with this SOW and without additional cost to the Government.

10. GOVERNMENT POINTS OF CONTACT

10.1 Primary Point of Contact

Will be provided after award is made.