Statement of Work.pdf

STATEMENT OF WORK

For Simplified Acquisition Procedures (SAP)

Construction Blanket Purchase Agreement Program (BPA)

1.0 SCOPE

The purpose of this effort is to provide a scope to define the Simplified Acquisition Procedures (SAP) Construction Blanket Purchase Agreement Program (BPA) for minor construction projects. The Contractor(s) shall provide all management, labor, material, equipment, transportation, supervision, and environmental and quality controls, to accomplish simultaneous (up to five) maintenance, sustainment, upgrades, remodeling, repair, and minor construction projects at the following locations:

Naval Surface Warfare Center Crane Division (NSWC) and/or Lake Glendora Test Facility.

In addition to standard maintenance, sustainment, upgrades, remodeling, repair, and simplified acquisition threshold (SAT) as defined per 10 U.S. Code 3571 the following are considered within the scope of this contract:

Field surveying of sites to document existing conditions (e.g. utilities, grading, sidewalks, etc.), and mapping of new site conditions required to update GIS (geographical information system).

Geo technical sampling/boring at potential work sites; analyzing the samples and providing test reports providing test reports to the Government in determining soil-bearing capacity of a given site, or if any contaminants are found. Depending on the outdoor area where soil excavation and removal activities are occurring, there is the relatively low potential for buried radioactive commodities (typically Nuclear Regulatory Commission (NRC)-exempt or NRC Generally-Licensed) or radiological contamination in the soil. Reports shall be submitted to the Contracting Officer’s Representative (COR) via Contract Data Requirements Listing.

Sampling and testing of potential existing hazardous construction materials (e.g. lead paint, flooring mastic, pipe insulation, etc.). Radiological contaminants or commodities such as smoke detectors (Am-241) or tritium exit signs may be encountered within building going through renovations. Providing test reports to the Government documenting materials sampled. Reports shall be submitted to the COR via.

Performing and providing engineering analysis and evaluations to determine the structural or electrical capacity to support mission equipment.

Providing energy computations for infrastructure solutions including: energy or thermal performance of wall and roof systems; projecting energy performance of new systems (e.g.

new boiler, air handling unit (AHU), hot water heater, etc.)

Work performed under this contract will be complex in nature, and require multiple disciplines working simultaneously to include as necessary. All such work shall be accomplished in strict accordance with all applicable Navy and local instructions, processes, and procedures and applicable building and life safety code requirements.

All policies, procedures, instructions, regulations, etc. outlined herein are to be adhered to by both the Prime Contractor and Subcontractor employees during the performance of a resultant BPA call.

1.1 BACKGROUND

NSWC Crane’s Infrastructure Division is tasked with providing organic infrastructure simplified acquisition procedures and construction management capabilities for NSWC Crane and Lake Glendora Test Facility. The Acquisition and Construction Management Branch (Code 1022) roles and responsibilities include: Infrastructure and Sustainment, Restoration, and Modernization (SRM) acquisition planning and execution oversight; Infrastructure engineering; SRM project development;

Facilities project planning and implementation; Facilities engineering; and Construction management.

The construction management function focuses on: engineering construction management; project cost, schedule development and tracking; construction oversight to include submittals, progress reports, engineering changes, site safety, beneficial occupancy closeout, punch list adjudication, and warranty support.

1.2 Acronym Table

ACBM Asbestos Containing

Building Material NSA Naval Support Activity

ACM Asbestos Containing Material

NSWC Naval Surface Warfare Center

AHA Activity Hazard Analysis ODS Ozone Depleting Substance

AIM Architectural and Industrial Maintenance

ODS Vols. Ozone Depleting Substance Volumes

APP Accident Prevention Plan PAK Post Award Kickoff ASHRAE American Society of

Heating, Refrigerating and Air-Conditioning Engineers

PCBs Polychlorinated Biphenyls

ASNRDA Assistant Secretary of the Navy for Research and Development Acquisition

PGI Procedures, Guidance and Information

AHU Air Handling Unit POV Privately Owned Vehicle

CFR Code of Federal Regulations

PPE Personal Protective Equipment

COR Contracting Officer Representative

QASP Quality Assurance Surveillance Plan

DBIDS Defense Biometric Identification System

RCOMA Radiological Contractor Oversight Management Authorization

DFARS DoD Supplement to the Federal Acquisition Regulation

RRNC Radon Resistant New Construction Requirements

DFOW Definable Feature of Work

RTA Requiring Technical Activity

DoD Department of Defense SDS Safety Data Sheet

DoDD Department of Defense Directive

SECNAV Secretary of the Navy

DoDI Department of Defense Instruction

SLP Standard Lift Plan

DON Department of the Navy SOH Safety and Occupational Health

FAR Federal Acquisition Regulation

SOP Standard Operating Procedure

HDBK Handbook SOW Statement of Work HPSB High Performance and

Sustainable Building UFC Unified Facilities

Criteria HVAC&R Heating, Ventilation, Air-

Conditioning, & Refrigeration

UFGS Unified Facilities Guide Specification

IAC Indiana Administrative Code

USC United States Code

NRC Nuclear Regulatory Commission

VOC Volatile Organic Compound

NAVRAMP Navy Radon Assessment and Mitigation Program

2.0 APPLICABLE DOCUMENTS

All work performed under this agreement shall be performed following applicable Government plans, standards, policies, and processes. The Contractor’s activities shall conform to the systems test and operations environment and standards including all updates, improvements, and additions to these process documents made over the life of the agreement. The Contractor shall use the Department of War (DoW) Unified Facilities Criteria (UFC) for facilities and infrastructure construction and modification

Deviations from these processes, policies, and procedures are not authorized without advance approval by the COR.

All projects under this agreement shall comply with the most recent edition of applicable federal, state, and local laws, codes, and regulations.

The following documents of the revision or issue in effect at the date of award, form a part of this SOW for reference. In the event of conflict between the documents referenced herein and the contents of this SOW, the contents of this SOW shall prevail.

Document Title

326 Indiana Administrative Code (IAC) 8- 14-3

Standards for Architectural and Industrial Maintenance (AIM) Coatings

40 CFR 300 National Oil and Hazardous Substances Pollution Contingency Plan

(NCP)

40 CFR 355 Emergency Planning and Notification

40 CFR 763.99 Asbestos

42 USC 55 National Environmental Policy; Section 4321-4370d

ASN (RDA) MEMO DoN Policy on Digital Product/Technical Data w/Attachment "Guidance on Acquisition and Conversion of Product / Technical Data to Digital Form"

DFARS PGI 245.103-72 Government-furnished property attachments to solicitations and awards

DODD 4140.1 Supply Chain Materiel Management Policy

DODI 4161.02 Accountability and Management of Government Contract Property

DODD 5000.01 The Defense Acquisition System

DODI 5000.02 Operation of the Defense Acquisition System

DOD 5000.04-M-1 Cost and Software Data Reporting Manual, Cost Analysis Improvement Group (CAIG)

DODI 5000.64 Accountability and Management of DoD. Equipment and Other Accountable Property

DOD 5500.7-R Joint Ethics Regulations

CR-1022-ACQ-FM-11000-000002 CDRL Transmittal

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements Manual

ER 415-1-10 Submittal Register

FAR 37.104 Personal Services Contracts

FAR 45 Government Property

FAR 52.249-14 Excusable Delays

FC 1-300-09N Navy And Marine Corps Design Procedures

HQ G-2-0007 Invoice Instructions

MIL-STD-461F DoD Interface Standard- Requirements for the Control of Electromagnetic Interference Characteristics of Subsystems and Equipment

NAVFAC Report (no document number assigned)

Historical Radiological Assessment Report, Naval Support Activity Crane - Crane, Indiana - History of the Use of General Radioactive Materials from 1940 to 2016

NAVSEA S0420-AA-RAD-010, Rev 2A Radiological Affairs Support Program Manual

NFPA 70E Standards for Electrical Safety in the Workplace

NSACRANEINST 8020.1E Explosive Safety Program At NSA Crane

NSACRANEINST 8020.1E CH-11 Explosive Safety Program Chapter 11 HERO Program

NSACRANEINST 8020.1E CH-2 Explosive Safety Program Chapter 2 Safety Requirement in Explosive Areas

NSACRANEINST 8020.1E CH-4 Explosive Safety Program Chapter 4 Parking of POV in Explosive Magazine Areas

NSACRANEINST 8020.1E CH-5 Explosive Safety Program Chapter 5 Wildfire Prevention & Control

NSACRANEINST 8020.4B Hazards of Electromagnetic Radiation to Ordnance Emission Control Bill

NSACRANEINST 11200.7C Motor Vehicle and Pedestrian Traffic Control and Enforcement

NSACRANEINST 11262.1A Management of Weight Handling Equipment

NSACRANEINST 5100.13A NSA Crane Smoking and Tobacco Use

NSACRANEINST 5530.1 Visitor / Guest Access Control

NSWCCRANEINST 5090.2C Hazardous Waste Management Plan

NSWCCRANEINST 5100.7 Hazardous Material Control and Management Program

NSWCCRANEINST 12000.3 COVID-19 Face Covering Policy

NSWCCRANEINST 12735.1A Workplace Violence Prevention

NSWCCRANEINST 12792.2 Drug-Free Workplace Program

NSWCCRANEINST 5100.1A Occupational Safety and Health Program

NSWCCRANEINST 5100.2 Contractor Safety and Health Program

NSWCCRANEINST 5500.1A Portable Electronic Devices, Photography, and Audio Visual Recording

OPNAVINST 1500.76B Naval Training System Requirements, Acquisition, and Management

OPNAVINST 4440.26B Operating Materials and Supplies, Accountability Management & Government Furnished Property, Accountability and Management

OPNAVINST 5100.19E Vols. I, II, and III: Navy Safety and Occupational Health (SOH) Program Manuel for Forces Afloat

OPNAVINST 5100.23G CH-1 Navy Safety and Occupational Health (SOH) Program Manual

OPNAVINST 5102.1 Navy and Marine Corps Mishap and Safety Investigation, Reporting, and Record Keeping

OPNAV M-5090.1 Environmental Readiness Program Manual

SECNAVINST 5200.43 Government Furnished Property, Accountability and Management

Title 40, Code of Federal Regulations Protection of the Environment

40 CFR 761 Polychlorinated Biphenyls (PCBs) Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions

40 CFR 82 Protection Of Stratospheric Ozone

UFGS 01 33 00 Submittal Procedures

UFGS 01 45 00.10 20 Quality Control for Minor Construction

UFGS 01 74 19 Construction and Demolition Waste Management

3.0 REQUIREMENTS

3.1 GENERAL

The work required under this BPA agreement shall be performed in accordance with the requirements outlined in each individual BPA call. The Contractor shall comply with all requirements outlined in SOW applicable documents section and drawings as deemed necessary to complete required tasking for each individual BPA call.

3.2 Project Requirements

Each individual BPA call will specify the project requirements. The following are required in all individual BPA calls:

1) Procuring/providing all construction equipment, materials, build drawings and documentation necessary for timely completion of projects. The Contractor shall maintain all certification and re-certification equipment paperwork; inspection records (QA/QC form filled out by Government Technical Point of Contact (TPOC) to inspect prior to small projects, attached to Service Request ticket); and permits and licenses for heavy equipment operation.

2) Providing a project schedule at the beginning of each BPA call. A Government approved schedule is required prior to commencing work on any project. The Contractor shall be required to maintain the construction schedule throughout the duration of the project and adjust the schedule accordingly based on any project delays or efficiencies incurred throughout the course of the project. Adjustment requirements will be defined at the BPA call level, such as percent variance requiring updated schedule submission or number of days shift.

3) Potentially conducting a site visit prior to commencing work in order to verify existing conditions; coordinating with NSWC Crane/NAVFAC to confirm location and type of existing utilities at buildings or sites that may be impacted by construction work.

4) Regularly inspecting all work to ensure it is in accordance with all project requirements, design documents, and safety requirements.

5) Obtaining all permits and regulatory approvals required to perform work. Such permits may include but are not limited to: Indiana Department of Environmental Quality (IDEQ, dig permits, confined space, and hot work permits.

6) Operation and Maintenance Support Information (OMSI): Providing training to the Government on operating and maintaining all critical systems. The Contractor shall submit to the Government all Operation and Maintenance (O&M) manuals at the conclusion of each BPA call.

7) Provide Daily Project Status Reports.

8) Provide a Bill of Materials (e.g. submittals) before material is purchased for approval by RTA.

Frequency and timing of Bill of Material submissions will be determined at the BPA call level.

3.3 Installation Access

Physical access to Government’s facility at Naval Support Activity (NSA), Crane or areas over which DoW, Department of Navy (DoN), or U.S. Marine Corps shall be through the use of the Defense Biometric Identification System (DBIDS) and associated data processing/information services for purposes of protecting U.S./Coalition/allied government/national security areas of responsibility and information.

The Contractor shall obtain employee personal identity verification credentialing (badge) by submitting to the RTA or COR, form SECNAV 5512/1, for each contractor employee and subcontractor employee no later than five (5) days prior to work commencing. Upon Base Registrar authorization of form 5512/1 the contractor shall submit form NSA Crane 5512/47 DBIDS Badge Application Record to the NSWC Crane Security Division. The Contractor shall retrieve badges of employed personnel upon separation.

Each employee shall always affix their badge on their person above the waist while on the Activity.

Badges may only be removed for safety reasons and must be reaffixed when work is completed.

DBIDS information can be found at the following website: http://dbids.dmdc.mil/

For Contractor employees or subcontractors requiring infrequent access to the Activity, one day temporary passes MAY be authorized. Requests for temporary passes shall be submitted to the COR at least 2 working days prior to base access.

Be advised that the DBIDS process and temporary pass process both involve a background check. Persons with a Felony conviction in the last 10 years will not be issued badges or passes.

Individuals supporting these efforts shall comply with the latest security regulations applicable to the government facility/installation.

a. Depending on the facility/installation regulations, contractor personnel shall present a proper form of identification(s) and vehicle proof of insurance or vehicle rental agreement.

b. All contractor and subcontractor persons engaged in work while on government property shall be subject to inspection of their vehicles at any time by the government and shall report any known or suspected security violations to the local host Security Department.

For NSWC Crane contracted work, installation access via NSA Crane Security checkpoints will require NSWC Crane Radiation Safety Office approvals for NRC-regulated radioactive materials, x-ray equipment, or other radiation-generating equipment that is being transported onto the installation. Pre-approvals using the Radiological Contractor Oversight Management Authorization (RCOMA) process in NAVSEA RAD-010 must be obtained prior to their arrival to the NSA Crane installation.

Failure to obtain entry approval will not affect the contract price or the time of completion.

3.4 Program Management

The Contractor shall comply with the manufacturer’s recommendations in installation of all material and equipment. The Contractor shall be responsible for field verification of actual conditions prior to commencement of work. The Contractor shall be responsible for quality control of all work that is performed via calls under this agreement. The Contractor is responsible for compliance with the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and shall always maintain a safe working environment during the performance of calls under this agreement. Although this document identifies all significant features of work within scope of this agreement, minor supplemental tasks can be added to individual BPA calls.

3.4.1 Construction Quality Control Plan

The Contractor shall establish and maintain a Quality Control program that is administered by a Construction Quality Control organization. The Quality Control program, at a minimum, shall include utilization of the below:

Quality Control (Construction) Plans Commissioning Plans and Reports Coordination and Mutual Understanding Meeting with notes at the conclusion Three phases of control to include, submittal, review and approval Testing Completion inspections QC certifications Inspections in accordance with Section UFGS 01 45 00.10 20 Quality Control for Minor Construction Documentation necessary to provide design, materials, equipment, workmanship, fabrication, construction and operations which comply with the requirements of this Contract.

The QC program must cover on-site and off-site work. No construction work or testing may be performed unless the Contractor’s QC Manager is on the work site.

3.5 Safety and Health

3.5.1 Activity Hazard Analysis (AHA)

Before beginning each activity, task or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an AHA. Format the AHA in accordance with EM 385-1-1, Section 1 or as directed by the COR. Submit the AHA for review at least 10 working days prior to the start of construction, or DFOW. The Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented.

3.5.2 Accident Prevention Plan

Contractor shall provide a site-specific Accident Prevention Plan (APP), including AHA, in accordance with EM 385-1-1 Appendix A, paragraph 3.k for the design team to follow during site visits and investigations.

For subsequent visits, update the form if there are changes in the personnel who will be attending, or the tasks to be performed. Submit the APP for review and acceptance by the Government within 10 working days after the PAK meeting.

3.5.3 Accident/Incident Reporting

The Contractor shall maintain an accurate record of and shall report all accidents to the COR immediately (within 10 minutes) after incident occurs. Near miss reports are considered positive and proactive Contractor safety management actions.

The Contractor shall maintain an accurate record of and shall immediately (within 10 minutes) report to the COR all damages to Government Owned Equipment and/or Facilities as prescribed by OPNAVINST 5102.1.

3.5.4 Standard Lift Plan (SLP)

Plan lifts to avoid situations where the operator cannot maintain safe control of the lift. Prepare a written SLP in accordance with EM 385-1-1, Section 16.A.03, and using Form 16-2 for every lift or series of lifts (if duty cycle or routine lifts are being performed). Submit SLP to the COR for approval within 5 working days in advance of planned lift.

3.6 Waste Management Plan

The Contractor shall submit a waste management plan within five (5) working days after contract award.

In accordance with UFGS 01 74 19 Construction and Demolition Waste Management, local NSACRANEINST 5100.7 Hazardous Material Control and Management Program, and NSA/NSWC/NAVFAC

CRANE INST 5090.2C Hazardous Waste Management Plan. The plan must demonstrate how the project waste diversion goal is met, and plan must include the following:

Ensure Hazardous Waste is labeled, handled and stored in accordance with the Safety Data Sheets (SDS) and applicable waste labeling regulations as indicated above.

The Contractor shall contact the COR to set up a temporary hazardous waste storage area, as outlined in NSWCCRANEINST 5090.2C.

The Contractor shall immediately call (within 10 minutes) to notify the Fire Department, COR and call the Emergency Dispatch at 812-854-2529 for any hazardous material spillage.

The Contractor shall be responsible for clean-up efforts in accordance with 40 CFR 300 and shall provide verbal and written notifications to the COR as required by 40 CFR 355.

Hazardous Waste shall be turned over to RTA or COR.

If any unforeseen hazardous material is found or suspected to be hazardous material the contractor shall notify the COR, stop work and wait for the Government for instructions. This shall include any suspect radioactive material or items.

Any Polychlorinated Biphenyls (PCBs) waste shall be handled in accordance with 40 CFR 761.

3.7 Waste Management Records

The Contractor shall maintain records to document the quantity of waste generated. Records shall be separated based on categories such as, but not limited to, hazardous waste, universal waste, landfilled solid waste, recyclable material, and earth material. The Contractor shall make the records available to the COR during construction, and a copy of the records must be delivered to the COR upon completion of the construction.

3.8 Environmental

3.8.1 The Contractor shall not use any asbestos containing material (ACM) at any time during the construction. The Contractor shall verify that all materials, including those supplied by third parties, are asbestos free.

A written certification letter shall be provided by the Contractor to the Contract Officer certifying that the finished work is asbestos free. A signed letterhead stating, “to the best of my knowledge, no ACM was used as a building material in the building” may suffice, per 40 CFR part 763.99, five (5) days prior to Beneficial Occupancy Date (BOD).

The Contractor shall submit SDS for any suspect materials to the Contract Officer Representative.

3.8.2 Provide protection of areas and spaces not to be painted. Prior to surface preparation (i.e.

sandblasting, hand sanding, and removal of glue) and coating applications, remove, mask, or otherwise protect such items not to be coated that are in contact with surfaces to be coated. Following completion of painting, reinstall removed items by service personnel skilled in the trades. Restore surfaces contaminated by coating materials to original condition and repair damaged items.

3.8.3 Comply, at minimum, with manufacturer recommendations for space ventilation during and after paint application. Isolate area of application from rest of building when applying high-emission paints or coatings.

3.8.4 Do does not apply coating when air or substrate conditions are:

• Less than 3 degrees C / 5 degrees F above dew point;

• Below 10 degrees C / 50 degrees F or over 35 degrees C / 95 degrees F, unless specifically pre-approved by the COR and the product manufacturer.

3.8.5 Do not use materials having a lead content over 0.6 percent by weight of nonvolatile content.

3.8.6 All coatings containers used to apply the contents therein to a surface directly from the container by pouring, siphoning, brushing, rolling, padding, ragging, or other means shall be closed when not in use.

3.8.7 Containers of any Volatile Organic Compound (VOC) containing materials used for thinning and cleanup shall be closed when not in use.

3.8.8 Compliance with the VOC content limits shall not exceed the following limits: flat coatings, non-flat coatings, non-flat-high-gloss coatings and floor coatings, as per coating category identified in 326 IAC 8- 14-3. The Contractor shall provide chemical products SDS to show compliance with VOC content limit.

3.8.9 Do not, under any circumstances, violate the manufacturer’s application recommendations.

3.8.10 Other Environmental specifics will be addressed at the call level.

3.8.11 Details of projects involving the construction or modification of equipment with air emissions must be provided to the COR prior to the start of work to evaluate air permitting needs. No equipment may be constructed or modified prior to this evaluation.

3.8.12 Work conducted on HVAC&R systems must meet all compliance and recordkeeping requirements of 40 CFR 82, Subpart F.

3.9 Closeout Submittals

As-built drawings are developed and maintained by the Contractor and depict actual conditions, including deviations from the Contract Documents. These deviations and additions may result from coordination required by but not limited to: contract modifications; official responses to Contractor submitted Requests for Information; direction from the COR; designs which are the responsibility of the Contractor, and differing site conditions. Maintain the as-built drawings throughout construction as a red-lined copy.

These files serve as the basis for the creation of the record drawings. Certified as-built drawings shall be provided in a PDF format no less than five (5) working days prior to BOD for COR approval. Drawings shall be marked with “As-built” and signed. Other closeout submittals may include, but not limited to, warranty documentation, operation and maintenance manuals, manifests, testing results, equipment training report as applicable. All applicable documents shall be submitted to the RTA and COR before project is complete and final payment is issued.

The record drawings are the final compilation of actual conditions reflected in the as-built drawings.

Provide and maintain two black line print copies of the PDF contract drawings for as-built drawings in accordance with FC 1-300-09N. At a minimum of five (5) working days prior to BOD, certify both sets of as-built drawings as correct, sign, and submit the as-built drawings for COR approval.

3.10 Warranty Management Plan

Develop a warranty management plan which contains information relevant to FAR 52.246-21. At least 10 working days before the planned pre-warranty conference, submit one set of the warranty management plan. The warranty management plan shall include all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradespeople, or of engineering background, not necessarily familiar with this agreement. The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Assemble approved information turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of full invoice acceptance and continue for the full product warranty period. A joint four (4) month and nine (9) month warranty inspection will be conducted, measured from time of acceptance, by the Contractor, COR, and the Customer Representative.

3.11 Submittal Requirements

A. Contractor is responsible for providing a Submittal Register utilizing form ER 415-1-10 for all anticipated submittal items.

B. Submittals are to be provided to the Government for review and acceptance by the COR prior to procurement of material. Unless affirmatively rejected by the Government, submittals will be accepted by the Government 10 business days after submittal. The contractor is encouraged to obtain both delivery and read receipts for all emailed submittals.

C. The QCM shall follow processes set forth in the Quality Control plan and Spec 01 45 00.10 20 to ensure the products being submitted are contract compliant.

D. Submittals shall include the following where applicable:

a. Shop Drawings

b. Product Data

c. Samples

d. Design Data

e. Test Reports

f. Manufacturer’s Instructions

g. Manufacturer’s Field Reports

h. Operation and Maintenance Data

E. Anticipated material submittal items, but not limited to:

a. Transformer

b. Disconnects

c. Conduit

d. Conductors

e. Bus Duct

f. Breakers

g. Wall framing

h. Double door including frames

i. Door hardware

j. Door hinges

k. Security bars

l. Piping

m. Valves

n. Ductwork

o. Insulation

p. Exhaust Hood System

q. Signs

r. Conference Table

s. Office chairs

t. Concrete mix

u. Concrete reinforcement

v. Grass seed

w. Aggregate - stone fill

x. Paint

y. Arc Flash Labels

F. Recommend Material Submittals will be detailed at the BPA call level.

4.0 TECHNICAL DATA DELIVERABLES

All CDRL’s that are sent to the COR for approval shall use CR-1022-ACQ-FM-11000-000002, CDRL transmittal form as a cover page. Contractor shall use UFGS 01 33 00 for submittal instructions.

CDRL DID Number DID Title Applicable

SOW

Paragraph

Deliverable Schedule

A001 DI-MGMT-

81596A

Contractor’s Personnel Roster 5.5, 7.11 Post Award Kickoff

A002 DI-SAFT-81841 Operating, Support, Health, & Safety (OSH&S) Hazard Analysis Report

3.4.1 Within 10 Days

Post Award Kickoff

A003 DI-MISC-80508B Accident Prevention Plan 3.4.3, 5.3 Within 10 Days Post Award Kickoff

A004 DI-MISC-80508B Severe Hazard Exposure 3.5 ASREQ

A005 DI-SAFT-82188 Accident/Incident Report 3.4.4 ASREQ

A006 DI-SAFT-82188 Damage Reporting 3.4.4 ASREQ

A007 DI-MISC-80508B Approved Build Drawings 3.1 Post Award Kickoff

A008 DI-MISC-80508B Quality Control Plan 3.3.1 Post Award Kickoff

A009 DI-MISC-80508B Production Report 3.1 Daily

A010 DI-MISC-80508B Waste Management Plan 3.5 5 Days after Award

A011 DI-MISC-80508B Hazardous Material Clean-Up Report

3.5 ASREQ

A012 DI-MISC-80508B Waste Management Report 3.6 ASREQ

A013 DI-MISC-80508B Warranty Management Plan 3.9 10 days prior to pre-warranty conference

A014 DI-MGMT-81944 Bill of Material 3.1 ASREQ

A015 DI-MISC-80508B Asbestos Containing Building Material Report

3.7.1 5 days prior to BOD

A016 DI-MISC-81489B Real Property Facilities As-Built Drawings

3.8 5 days prior to BOD

A017 ER 415-1-10 Submittal Register 3.10 Post Award Kickoff

A018 DI-MISC-80508B Schedule 3.1 Post Award Kickoff

A019 DI-MISC-80508B Permits 3.1, 3.7.11 As Required

A020 DI-SAFT-82112 Safety Data Sheet (SDS) Report 3.7.1 As Required

A021 DI-MISC-80508B Lift Plan 3.4.5 5 Working days prior to lift

A022 DI-MISC-80508B Radiological Contamination 1 5 days after test

A023 DI-MISC-80508B Sampling and Testing of Potential Existing Hazardous construction materials

1 5 days after test

5.0 SPECIAL CONDITIONS

5.1 Contracting Officer’s Representative (COR)

The COR is the point of contact for non-substantiated communications of a technical nature. Only the Contracting Officer has the authority to change the requirements of calls under this agreement.

5.2 Requiring Technical Activity (RTA)

The RTA contacts are Functional Managers, Task Managers, and Project Leads. RTAs do not have the authority to direct Contractor personnel or change the requirements of calls under this agreement or change the requirements of any SoW. RTA’s shall be copied on each CDRL deliverable identified.

5.3 Safety and Health

The requirements of calls under this agreement order may require Contractor personnel to come in contact with or be exposed to hazardous conditions. The Contractor shall abide by all applicable federal, local, and state occupational safety and health requirements, as referenced in Section 2. The Government will provide Standard Operating Procedures (SOP) when applicable at the BPA call level.

The Contractor must have on record a corporate safety plan (or APP) and shall provide a copy to the COR when instructed. The Contractor shall ensure all employees have appropriate Personal Protection Equipment (PPE). The Contractor shall ensure employees have all required training and certifications related to Occupational Safety and Health Administration (OSHA) requirements. Contractor shall provide training and certification records.

Any Contractor employee exhibiting unsafe behavior may be removed from the NSWC Crane site. Such removal shall not relieve the Contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

5.4 Hazardous Materials

The Contractor will provide a responsible party for the handling of the hazardous (to include radioactive) materials and the respective SDS. This responsibility includes proper training in the handling and disposal of the hazardous materials.

5.5 Control of Contractor Personnel

Contractor personnel shall physically access government facilities and installations for purposes of site visitation, meeting attendance, supervisory and work performance within government spaces (either temporary or permanent). Individuals supporting these efforts shall comply with the latest security regulations applicable to the government facility/installation.

a) Depending on the facility/installation regulations, Contractor personnel shall present a proper form of identification(s) and vehicle proof of insurance or vehicle rental agreement.

b) All Contractor persons engaged in work while on government property shall be subject to inspection of their vehicles at any time by the government and shall report any known or suspected security violations to the local host Security Department.

c) All persons engaged in work while on Government property shall be subject to search of their persons (no bodily search) and vehicles at any time by the Government and shall report any known or suspected security violations to the NSWC Crane Security Department.

d) Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor. However, when the Government directs, the Contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct.

e) All Contractor personnel engaged in work while on Government property shall be subject to the Standards of Conduct contained in DOD 5500.7-R (Joint Ethics Regulation).

f) Prior to conducting work under this agreement, the Contractor shall provide a list of employees that will be working on site. The employee list shall contain full names, and job title. This list shall be updated within forty-eight hours after changes occur.

g) Any photography on base is not permitted without prior approval and photography permit request submitted to the RTA. Permit request (NSWCCRANEINST 5500.1) must be approved and signed by the RTA prior to any photos being taken. All photos taken, after approval, must be analyzed and approved prior to release.

h) RCOMA requirements of NAVSEA RAD-010, Section 15 apply when radioactive materials, equipment containing radioactive materials, x-ray equipment, or other radiation-generating equipment are being used by the contractor.

5.6 Smoking Regulations

Smoking on NSWC Crane, Crane, IN premises shall be in approved areas only in accordance with NSACRANEINST 5100.13A (NSA Crane Smoking and Tobacco Use). Smoking in vehicles is prohibited.

5.7 Investigations

Contractor employees shall cooperate with Government investigative agencies conducting criminal or administrative investigations.

5.8 Government Observations

Government personnel, such as Inspector General or higher headquarters staff, are authorized to observe Contractor operations. Efforts will be made to minimize the degree of disturbance on Contractor performance.

5.9 Hours of Operation

NSWC Crane core duty hours for on-site Contractor personnel and the Contractor’s liaison facility personnel assigned to this effort are 0600 to 1600 hours, Monday through Friday, during regular Government workdays. Contractors are required to work during Government work hours in accordance with company timekeeping policies. Exceptions may be approved by the COR if requested by the Contractor.

5.9.1 Closed Days

All closed days will be designated by the Commander, NSWC Crane. Closed days will be associated with holidays, National Security, and/or inclement weather/dangerous conditions. The Contractor will not be allowed to work on NSWC Crane during designated closed days. Government holidays can be found on OPM website.

5.9.2 Inclement Weather

When the Government Agency is closed by the Commander because of inclement weather conditions and/or dangerous conditions, notification of the closing will be broadcast over local radio and television stations.

5.10 Licenses, Certifications, and Training

The Contractor shall provide capable personnel with qualifications, experience levels, security clearances, and necessary licenses, certifications, and training required by Federal, State, and Local laws and regulations. Training necessary to ensure that personnel performing under this agreement maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor.

Training necessary to maintain professional certification is the responsibility of the Contractor.

5.11 Contractor Identification

This agreement is for non-personal services as defined by FAR Subpart 37.104. As such, Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. Contractor shall provide a Contractors Personnel Roster.

5.12 Post Award Meetings

A Post Award Meeting with the successful offeror will be conducted within 15 working days after award of the BPA call. The Contractor will be given at least five (5) working days’ notice of location and time of the meeting prior to the date of the meeting by the Contracting Officer. The requirement for a Post Award meeting shall, in no event, constitute grounds for excusable delay by the Contractor in performance of any provisions of the contract. A second post award meeting may, if necessary, be held after the receipt of the first invoice to assure that adequate documentation has been received to substantiate the validity of the invoice for the stated period of performance, in accordance with HQ G-2-0007. The Contractor will be given at least five (5) working days’ notice prior to the date of the meeting by the Contract Specialist.

5.13 Requirements for Restricted Areas

Visitor control and surveillance of personnel (e.g., escort requirements) in a restricted area requires security consciousness and is the responsibility of all personnel working within the area.

6.0 Government Furnished Property

GFP may be required for completion of calls under this BPA. All Government furnished property is of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks by calls under this agreement. Government Furnished Property shall be managed IAW FAR Part 45, DODI 4161.02, DODI 5000.64, OPNAVINST 4440.26B, SECNAVINST 5200.43, and reported monthly.

6.1 Government Furnished Information (GFI)

The Government will provide all applicable program technical documentation and information to the Contractor as GFI. This may include: drawings, specifications, procedures, processes, and quality system documents required for the performance of this BPA. Additional GFI may be provided as required or at the request of the Contractor. Disposition instructions will be provided as required. The Contractor shall submit a GFI Deficiency Report.

6.2 Government Furnished Material (GFM)

The GFM will be provided when the Contractor has a requirement for special or specific Government material in the performance of specific tasking. GFM will be identified at the call level. All material invoiced shall be managed IAW GFP clauses in each applicable call.

In addition, any materials purchased shall become the property of the Government upon payment by the Government for the materials. All materials purchased under each call shall be managed in accordance with the GFP clauses in the contract. GFP reports, when required, shall include the fields required by the GFM module of the PIEE system IAW DFARS PGI 245.103-72 for the purpose of OM&S accountability.

6.3 Government Furnished Equipment (GFE)

The GFE will be provided when the Contractor has a requirement for special or specific Government equipment per specific tasking and as instructed by each call.

6.4 Government Furnished Facilities (GFF)

Contractor personnel, vehicles and equipment shall be authorized access to NSA Crane and NSWC Crane managed facilities to perform tasking as listed in each individual call. This includes, but is not limited to:

Areas in/around facilities where the work is to be performed.

Locations, sufficiently close to the work being performed, for temporary storage and staging of materials and equipment (i.e. a laydown yard).

Access to utilities, or if not available in the area of the work, the COR will notify the contractor of the need to provide sufficient utilities to complete the work, such as portable hygiene stations, generators, etc.

Access to parking for contractor vehicles.

7.0 PLACE OF PERFORMANCE

The primary work site will be Naval Surface Warfare Center Crane Division, Crane IN or Naval Surface Warfare Center Lake Glendora Test Facility, Sullivan IN.

8.0 BPA Call -- ORDERING PROCEDURES

8.1 Award Type

All subsequent BPA Calls under this BPA will predominantly be awarded as Firm-Fixed-Price (FFP).

The Government will utilize a Best Value Tradeoff process in award decisions as deemed appropriate by the Government for each individual BPA Call. The Contracting Officer may decide to award a non-competitive BPA Call after consideration of:

1. Urgency of requirement

2. Contract minimums

3. Capacity to perform

8.2 BPA Call Request

For competitive BPA Calls, the Contracting Specialist will issue an oral BPA Call Request to the BPA awardees once construction projects are identified. The BPA Call Request will include all specifications necessary for the Contractor to adequately quote on the work, as well as the disclosure of magnitude as required by FAR 36.204. BPA Call Requests will be issued in accordance with Simplified Acquisition Procedures to the maximum extent practicable.

8.3 Site Visit

A site visit will be scheduled as necessary to review and clarify the requirements of the BPA Call Request, verify existing conditions, and obtain whatever measurements and information are necessary to develop a complete and accurate BPA Call quote.

8.4 Quality Standards and Delivery Requirements

Each Contractor’s ability to meet quality standards and delivery requirements based on their past performance under previous BPA Calls will be considered. This past performance will be documented in the Quality Assurance Surveillance Plan (QASP) assessment for each BPA Call. Contractors who fail to meet the specification and schedule requirements of individual BPA Calls may be suspended or removed from further participation in the BPA. A single “Unsatisfactory” rating may not result in removal from the BPA Program, unless the unsatisfactory performance is so egregious that it is in the Government’s best interest, as determined by the Contracting Officer. Two consecutive “Unsatisfactory” performances, or multiple “Unsatisfactory” performances across a single one year period (365 day period) may result in removal from the BPA Program, if deemed in the Government’s best interest, as determined by the Contracting Officer.

8.5 Notice to Proceed

Each awarded BPA Call will begin with a pre-construction period, not to exceed 30 calendar days. This time is allotted for the Contractor to submit any required insurance and bonding information, pre-construction submittals, and on-site mobilization. The Contracting Officer will issue a Notice to Proceed (NTP) after receipt and approval of all required pre-construction submittals.