BPA Instructions.pdf

Blanket Purchase Agreement Administration & Ordering Instructions

1. AUTHORITY. This BPA is entered into under the authority of the Federal Acquisition Regulation (FAR) Part 13.303 Blanket Purchase Agreements.

2. DESCRIPTION OF AGREEMENT. The Contractor shall provide the following: all management, labor, material, equipment, transportation, supervision, and environmental and quality controls, to accomplish simultaneous (up to five) maintenance, sustainment, upgrades, remodeling, repair, and minor construction projects at the following locations: Naval Surface Warfare Center Crane Division (NSWC) and/or Lake Glendora Test Facility. BPA calls awarded under this agreement will utilize NAICs code 236220.

This BPA is not a contract. The actual contract is formed once a call (order) is issued under this BPA. The selected contractors shall perform duties as outlined in this Agreement. Work is to be performed under the general direction of the authorized Contracting Officer or BPA Administrator.

Only the Contracting Officer, BPA Administrator, or an authorized Purchasing Agent of NSWC Crane shall submit an order to the Contractor.

Either party may modify, upon mutual agreement, or cancel this Agreement in part or its entirety by submitting a written notice to the other party. The Government reserves the right to cancel this Agreement at any time if the parties fail to agree upon any deletion, amendment, or addition of a statute or Executive Order that the FAR and / or FAR Supplements require. No deletion, modification, addition to or cancellation of this Agreement shall affect any contracts therefore formed between the parties in which this Agreement or portion thereof has been incorporated by reference.

This Agreement shall be reviewed, at a minimum, annually and revised to conform to all requirements of statutes, Executive Orders, or the FAR and FAR Supplements. An agreement modifying this BPA or the issuance of a superseding BPA shall reference this BPA.

3. EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized calls or orders (verbal, electronic, or written) made under this BPA and the contractor performs with receipt and acceptance by the Government. The Government shall not be liable if no calls are made.

4. PRICING. The Contractor hereby warrants the prices offered to the Government to be as low as, or lower than, those charged to its most preferred customers for comparable services under similar terms and conditions, in addition to any discounts for prompt payment.

Pricing will be for the performance of services above as requested by a call or order. The contractor shall include the maximum possible discounts on all services ordered under this BPA. This BPA is being issued on a firm fixed price basis only. All pricing will be quoted as FOB Destination.

5. PURCHASE LIMITATIONS.

BPA Call Limit: BPA calls are limited to the Simplified Acquisition threshold.

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: The following individuals are authorized to place calls against this BPA Agreement:

Any Purchasing Agents/Contracting Specialists NSWC Crane (N00164)

All Contracting Officers NSWC Crane (N00164)

7. CALLS. The contractor will receive calls (orders) by electronic email. Contractor personnel receiving calls shall verify that such person making a call is authorized to do so IAW this BPA. Each call shall generate an order that will be signed by the Contracting Officer authorized. At a minimum, the call shall contain the following information:

a. Name of Contractor:

b. The BPA number: Listed in Block 2 of the DD 1155 or DD 1442

c. Date of Call:

d. Individually priced items and quantities:

e. Required period of performance

f. Invoice and Accounting data

g. Name of person making the call, phone number, and address:

h. Signature of Contracting Officer:

8. INSPECTION/ACCEPTANCE: Inspection and Acceptance will be at Destination (NSWC Crane) unless otherwise stated in the call.

9. CONTRACTOR NOTICE REGARDING LATE PERFORMANCE: The performance schedule solicited and quoted is binding and shall be adhered to. In the event the contractor anticipates delay in performance, the contractor shall immediately notify the Contracting Officer or BPA Administrator, giving full detailed rationale for the delay. Receipt of contractor’s notice does not constitute acceptance of an alternate period of performance or waiver of the U. S. Government’s rights under this Agreement.

10. MODIFICATIONS: Any changes, additions or deletions to this BPA shall be made by written modification by a warranted contracting officer at NSWC Crane.

11. REQUEST FOR QUOTES: Offerors shall submit firm fixed price quotes for each separate order.

When quotes for calls against the BPA are received, the government will review technical acceptability, prices proposed, performance schedule, past performance, and current multiple award overload to determine which offer(s) is/are most advantageous to the government. In response to each request for quote, offerors shall provide the information below for all items listed.

Quote Number Quote Expiration Date Unit Prices (Firm-Fixed Price w/Maximum Discounts) Performance Schedule FOB (Destination Required) Payment Terms: No sooner than NET 30

Required Performance Dates in Request for Quotes: Contractors shall pay special attention to the performance dates required by the Request for Quotes. If the dates required cannot be met, the contractor may propose an alternate schedule to be considered by the Government in its award decision if no contractor can meet the date at a reasonable price. The contractor is required to meet the performance date stated in the call unless there is a Government caused delay. Contractors are cautioned regarding agreeing to the required date if they will be unable to perform on schedule. Past performance will be used with emphasis on performance and quality for awards against this BPA.

BPAs will be reviewed at a minimum on an annual basis to determine the need for the addition or deletion of vendors to ensure adequate competition, quality service performance, update terms and conditions, and verify procedures are being followed.

The Government may add vendors at any time based on market research, formal request for sources or other means as deemed appropriate by the Contracting Officer. The Contracting Officers will award BPAs to sources whose past performance has shown them to be dependable and who offer construction services at consistently competitive prices.

The Government will remove BPA holders based on past performance in the areas of adherence to required performance schedules and ability to provide construction at consistently competitive prices.

Vendors may be removed based on multiple instances of delivering poor quality of services, consistent performance delays, and having prices significantly higher than other offerors on a consistent basis. In addition, offerors proposing on less than 25% of the competitions for which they are eligible may be removed from the BPA to reduce the administrative costs to the Government of maintaining and reviewing the BPAs on an annual basis.

It is the intent of the Government to provide for competition of requirements by either rotating the award or calls or orders among qualified suppliers or competing requirements among the BPA holders for those requirements over the micro-purchase threshold. For each requirement exceeding the micro-purchase threshold the Government will solicit quotes from the applicable BPA holders and evaluate for award based on past performance and price. The Government reserves the right to conduct a trade-off analysis and award to the higher priced responsible Offeror with a better record of past performance if it is in the best interest of the Government to do so. The Government may award to the responsible Offeror based on a best value evaluation if it is in the best interest of the Government to do so. Each individual request for quote for a call will outline the method for evaluation of quotes.