Statement Of Work.pdf

WORK STATEMENT

Part I: General Information

A. Introduction

The U.S. Consulate General in Casablanca, Morocco requires packing and moving services to relocate consulate operations from the existing office building to the New Consulate

Compound (NCC) located at the corner of Rue de la Mer and Rue Louwaya, Pôle Urbain Casa

Anfa 20036, Casablanca Finance City (CFC), Casablanca. This services also include packing and picking up items from Dar America located at Place Bel Air, Gauthier, Casablanca and from a Residence located at Avenue Habib Si Nacer.

B. Background

The Consulate operations are moving to a new furnished building that has been constructed in the CFC area. The old Consulate office complex contains materials that must be moved to the new building location.

The current building complex consists of one main building, a separate gym and break room, facilities area, and guard booths. Dar America is located a short walk from the Consulate. It is a stand-alone building consisting of a meeting and office spaces on the ground floor and first floor, and a small basement, The third location is a two-story residential villa.

The current building is approximately 6000 sq meters and consists of a basement floor, ground floor and first floor and an annex gym room. There are no elevators that serve the main buildings. There is a stairway, and fire exits in this building.

The gym and break room is a single level building of approximately 106 sq meters. Access is through stairs and single doors.

The utility building are small units that contain a mixture of shelves for storing tools, spare parts that contain approximately 2 20ft containers worth of material: including lockers, washer and dryers, and other small items.

The guard booth and Consular Controlled Entrance consist of materials that would fit inside a

20ft container.

The current Consulate Complex has a driveway with limited access space. . Moving trucks with lower heights are able to access with care.

The New Consulate Compound (NCC) is a fully furnished office building where the majority of the items will be moved. It is about 13,000m2 and includes three facilities. The main building consists of four stories. Two elevators and service stairs serve all floors; a large central staircase serves up to the third floor. There are also two annex buildings that serve as technical quarters. See Part III Section D (Special Considerations) for additional details.

Access to the compound is restricted. The compound will be an active construction site during the move. There are paved roads on the compound. There is limited parking and care must be taken to organize the move activities safely.

C. Scope

The purpose of the contract is to move all identified materials out of the current Consulate building, Dar America and a Residence to the New Consulate Campus (NCC).

D. Applicable Documents

a. List of items to be moved.

b. Overall Move Plan

Part II: Work Requirements

A- Technical Requirements

The Consulate General anticipates moving boxed files, loose items, safes (some filled and some empty) weighing up to 800kg, office equipment, pictures, artwork, computers, computer monitors, computer servers, televisions, printers, scanners, copiers, coffee machines, refrigerators, racks, gym equipment, furniture, and other items. All items shall be wrapped or packed in protective elements to prevent damaging the item.

Boxes should be provided in sufficient quantity to pack equipment identified in the pre-proposal conference. Boxes shall be provided three weeks prior to the move date.

Moving Specialized Equipment and Fragile items. Special handling will be required for any items designated as “Specialized Equipment” or “Fragile Items”. This includes, but is not limited to:

antennas, stemware, flag poles, projection screens, mirrors, framed pictures, artwork, and specialized furniture pieces. For any such items, the following applies: The Agent shall use all necessary padding, paper, boxes, crates, or other appropriate packing and packaging materials to prevent breakage of all specialized equipment and fragile items during packing, transport and unpacking.

Safes - Some locations require moving safes, ranging in size from one to five drawers with weights from 100kg to 800kg. Safes with spin dials must be appropriately padded to prevent possible damage to the spin dial during the transport. Safes must be moved under constant escort of a U.S Consulate

General American employee. Safes must be moved up or down flights of stairs to exit the current building. Safes may be moved between floors in the new building using elevators.

The Agent will provide appropriate materials such as bubble wrap, and other materials to protect electronic screens, computers, CPUs, monitors, UPS, servers, racks, peripherals, other electronic and fragile equipment as required. Electronic items must be packed under the supervision of a Consulate employee. Moving of said items must be under the escort of a Consulate Employee.

Art Objects and Articles of Extraordinary Value. Packing of items designated as "Art Objects" or

"Articles of Extraordinary Value" shall be packed only in the presence of the GSO or a Consulate employee designated by the GSO. For any such items, the Agent shall follow any special packing instructions if provided.

Equipment in the gym may need to be dismantled to be removed to the NCC.

The use of twenty (20) laborers during the final seven days of performance for this contract. All items must be moved within 5 days.

The agent shall use best commercial practices to ensure that all locations where moving services are performed, including the surrounding areas, are protected both internally and externally from any damage resulting from moving operations. The Agent shall take the necessary precautions (e.g., pads, drop cloths, mats, etc.) to protect Government facilities and property during the move.

The NCC walls are made of "drywall" or "gypsum board", and some have zellige tiles, which will damage easily when bumped. Movers must protect walls and corners. Ram Board or similar material will be required for walls, and for areas with constant traffic such as hardwood floors, tiles, and stairwells to protect them from water, mud, and heavy traffic. All wall edges need to be covered.

Paint tape will be required on walls to prevent peeling when removed.

Rubber doorstops will be required to maintain the doors opened. No other mechanism will be allowed to prevent the doors to close.

Carpet film, Ram Boards, or similar protective material will be required for areas with carpet.

Hang pads are required to protect elevators’ walls and Ram Board to protect elevators’ floors.

All furniture needs to be covered.

Agent Furnished Materials. The Agent shall provide all equipment, materials, supplies, and clothing required to perform the services as specified in this contract. Such items include, but are not limited to boxes, tape, tape dispensers, wrapping, padding, uniforms, ladders or step stools, dollies, jacks, stair climbers, tools, cleaning supplies, floor coverings, corner bumper guards, lifting equipment, vehicles, fork lifts, cranes, containers, and any other operational or administrative items required for performance of the duties and requirements of this contract. The Agent shall maintain sufficient parts and spare equipment for all Agent-furnished materials to ensure uninterrupted service during the move. The Agent must have familiarity with the local market, what can be provided locally and what needs to be imported. Items such as packing materials, unless available locally, must be imported in a timely manner and available on request within one (1) day from the day requested by the GSO. The

Agent must have knowledge of local market companies that offer crane services, forklifts and other equipment, supplies and services commonly required for moving.

Deliverables

• Move plan: Working closely with the GSO, the Agent will develop a move plan that fits within the Consulate General overall moving plan. The project requires moving/relocating current Consulate operations to the NCC, such as staff offices, functional spaces, and other common areas (e.g. mailroom, training rooms, medical unit, and storage areas). Various positions are in areas other than offices, such as workshops or Gym.

The proposed move plan should include the following information:

− Description of building alterations needed for removal of safes and other heavy items from upper floors. Include container(s) for controlled movement of secured items, including safes.

− Description of packing materials, manner, and protection of items being moved. -

− Description of method of handling and packing for fragile, electronic and bulky items.

− Specific number and size of trucks, number and types of personnel to be utilized (the final updated move plan will include specific names of personnel and vehicles).

− Safety and security requirements so that accidents or injuries do not occur. Describe the

Personal Protective Equipment provided to your staff.

The plan will be developed and delivered to the GSO within 10 days of contract award. After review by the government, the Agent will update the plan incorporating any changes requested by the GSO and deliver a Final Move Plan to the GSO no less than 30 days before the move.

All written deliverables shall be submitted in PDF to the GSO.

• Materials and Supplies. All packing materials and supplies provided shall conform with standard industry practice for packing and moving services. Within one month (30 days) of notice from the Government, the Agent shall supply all moving boxes, tape, containers, dollies, hand carts, padding, special moving equipment (for heavy or fragile items), and all other supplies, equipment, and materials required to properly conduct the move.

• Employee security list and vehicles information. The biodata of all employees working on this contract must be submitted to the GSO two months prior to the anticipated commencement of the move. The employee list should include primary and back up employees, to ensure a sufficient number of personnel can always be present. The Government retains the right to approve or not approve any employee of the Agent entrance to the

Consulate compound. The Agent must submit a list of vehicles and equipment to the GSO six weeks prior to the move date,

• Removal of boxes and other used moving materials. The Agent will be responsible for the removal of all boxes and other moving materials from the NCC after the move is completed.

• Housekeeping. The Agent is responsible for removal of trash and moving debris so that an orderly and safe environment is maintained. During the move the Agent shall remove trash daily. For ease of congestion, the Agent shall keep all packing materials in one area of each section being packed. USG employees will place all unpacked packing materials in one common area for pickup by the Agent. The Agent shall pick-up the unpacked packing materials as soon as possible, but no later than the day that the last items to be moved are taken from the departure point. At the NCC, the Agent must remove all boxes and other packing materials no later than the end of the next business day after the USG requests removal. The

Government anticipates that the Agent will have to visit the NCC daily during 10 days after the move. The USG will be responsible for all trash removal after this time period.

Part III: Supporting Information

A. Security

Names and additional personal information of personnel working on the contract must be submitted to the GSO prior to commencement of the move.

- Clearances. All Agent staff to be employed under this contract shall be cleared by the Regional

Security Officer (RSO) prior to being granted access at any of the moving locations.

Employees rejected by the RSO shall not be allowed to perform under the contract. It is the

Agent’s responsibility to replace non-cleared personnel with appropriate replacement staff.

- Escorts. Many of the items being moved will require a Consulate escort at all times. For transport of these items, the Agent shall make provisions (as necessary) for the Consulate escort to travel in the cabin of the truck or van during transport of the items to the NCC. The

Agent shall ensure that team leaders and laborers adhere to all security requirements.

- Access. The Agent shall use only RSO approved entry points to the buildings. Movements within the buildings shall be limited only to placing items at their designated locations.

- Personnel: Within ten (10) days after contract award, the Agent shall provide to the GSO a list of all team leaders, laborers, drivers and any other personnel that will be performing under the contract for the purpose of conducting security checks on the individuals. For each person, the following information shall be provided:

• Full name,

• Government-issued ID (CIN) or Copy of passport, all pages bearing information,

• U.S. Civilians - Copy of Social Security Card,

- Failure to provide any of the above information may be considered grounds for rejection and/or re-submittal of the application. Nationals of the following countries cannot be employed under this contract: Cuba, Iran, Libya, Sudan and North Korea. Access may be revoked at any time due to falsification of the employee data provided, or misconduct on site.

- Electronic Devices: Cell phone, laptops, computers, smart watches, and personal electronics and other items are not authorized on the compound. The Project Manager and the Deputy

Project Manager may be authorized by the RSO to bring in a cell phone.

B. Place of Performance

Performance will take place at the United States Consulate General located at 8, Boulevard Moulay

Youssef, Casablanca (+2 additional locations), and at the NCC located at Rue de la Mer and Rue

Louwaya, Pôle Urbain Casa Anfa 20036, Casablanca Finance City (CFC), Casablanca

C. Period of Performance

The following items shall be delivered under this GBL:

Description

Quantity

Delivery Date

Deliver to:

1.5.A. - Draft Move Plan 3 10 days after award COR

1.5.A. - Final Move Plan 3 One month prior to move date COR

1.5.B. - Packing Items as needed Three weeks prior to move date COR

1.5.E. - Employee Security

Checks

2 with Final Move Plan COR

1.5.F. - Vehicle List 3 with Final Move Plan COR

8 – Insurance* 1 Within 10 days after award CO

10 – Permits (if required) 1 Within 10 days after award CO

D. Special Considerations:

New Consulate Compound. The NCC is located five Km away from the current Consulate.

The NCC has two elevators and 2 stairwells. The two elevators can be used for the movement of boxes only. No moving trucks will be needed to transport items between buildings. Use of a forklift provided by the Agent is required. Moving trucks will be required to move items to/from the current Consulate Building, Dar America, Residential Villa and the NCC.

NCC Elevators Specifications: Capacity 24 people or 1800kg

Door: 1.30m W x 2.20m H

Car: 2.10m W x 1.80m D x 2.50m H

For those areas within the Consulate that the contactor may not enter, the Government has provided a description of their contents/space requirements in Attachment 1.

Packing, Labeling and Unpacking. The Government will pack all boxes in the Consulate and Dar

America and label them with color coded labels. Other items, such as furniture, and other equipment will also be marked with color coded labels. The Agent will pack all computer monitors, CPUs and accessories as well as all items in the Residence as identified during the pre-proposal conference. The

Government will direct the crew where to move the items and boxes. The crew will be escorted to the new location for each item. The Agent’s responsibility for damage to items is equal to that of Agent packed items. If the Agent has concerns about the sufficiency of any unclassified packing, the Agent may repack in the presence of a Consulate escort. The majority of items will be unpacked by the

Government. The Agent may unpack items only when directed by the Government.

Unpacking. The Agent is NOT responsible for unpacking general moving boxes, except for the following items when directed by GSO:

• Large sized items such as printers, flags, TVs, and other sensitive equipment.

• Other items, on a case-by-case basis as specified by U.S. Government employees on-site.

• In some cases, U.S. Government employees (not the GSO) will request that the Agent unpack certain items.

For those items that the Government is self-unpacking, the Agent is responsible for the removal for those empty boxes and other moving material from the NCC at the end of each day for the duration of the move. The Government anticipates the that the Agent will have to visit the NCC daily during a

14day period.

Consulate General IT personnel will disconnect and reconnect computers and other electrical items.

Items that WILL NOT be moved - The Agent is not to move the following items (exceptions may only be made by the GSO, in writing)

Personal items: Personal items such as potted plants, photos, certificates, diplomas and awards.

Office furniture: the Agent is NOT to move office furniture including chairs, tables, desks, lamps, and filing cabinets unless they are marked with color coded labels.

Movement to the NCC. The Agent will move all items from the current Consulate building to the

NCC. Either the Project Manager or the Deputy Project Manager will be appointed to facilitate offloading and direction of the movement to their correct locations in the NCC.

Controlled Access Area (CAA) Items. Certain items (safes, boxes, etc.) at the various locations will be marked with red packaging tape to indicate that the items are CAA items. All CAA items will require constant America escort and shall never be mixed with items designated as non-CAA items.

All CAA items shall be transported to the NCC separately from non-CAA items. Upon arrival at the

NCC, CAA items will be unloaded at designated locations where the items can be x-rayed, if possible, before the Agent moves the items to the appropriate destinations within the NCC.

1. DEFINITIIONS

• Government - U.S. Government.

• Chancery and/or Annex - the existing/old Consulate building(s)

• GSO - the General Services Office

• NCC - new consulate compound

• CO - the Contracting Officer

• COR - the Contracting Officer Representative

• GSO - the General Services Officer

• CLO - Community Liaison Office

• POL ECON - Political Economy Office

• EXEC - Executive Office

• FAC - Facility Office

• HR - Human Resources Office

• HU -Health Unit

• MGT - management section

• MSG - Marine Security Guard Office

• PAS - Public Affair Section

• RSO - Regional Security Office

• Heavy Items - refers to anything that is extremely heavy such as safes, scales, mailroom equipment, workbenches, gym equipment, etc.

• Services - the services performed, workmanship, and material furnished or used in the performance of services.

2. PERSONNEL. The Agent shall provide a qualified work force meeting the contract requirements. The names and biodata of all personnel who may work on the contract must be submitted to the GSO One month prior to the commencement of the move. The Government has the right to refuse any personnel on the contract.

The Agent will provide the following key personnel:

• Project Manager - The Project Manager is considered key personnel and cannot be substituted during the performance of this contract. The Agent should not assign any moves other than the Consulate’s move to the Project Manager during this period. The

Government will not pay an additional or separate fee for this service, any cost for this must reflect in the Agent’s total price. The Project Manager will also be available for meetings, walk-throughs, and consultations with the Consulate staff before the 60-day period begins. The Project Manager must have a high level of English.

• Deputy Project Manager - The Deputy Project Manager’s primary responsibility is to be the main point of contact for the Agent at the site opposite of the Project Manager. For example, during the performance period, if the Project Manager is at the current Consulate building, the Deputy Project Manager will be at the NCC. The Deputy Project Manager must have a high level of English.

Other Personnel Include:

• Team Leaders/Supervisors

• Truck Drivers

• Forklift drivers

• Laborers

English Language Qualifications. The Project Manager and Team Leaders must possess sufficient ability in reading, writing, speaking and understanding the English language to be able to adequately communicate with the GSO and other clients at the various moving locations.

All Agent employees shall:

• Be courteous at all times;

• Arrive promptly at the work site and already in uniform at the scheduled time with all tools and/or materials necessary to properly complete the job. The uniform should consist at a minimum of a shirt, pants, jacket (if needed), and safety shoes.

Present credentials identifying themselves as employees of the company.

• Be in good general health and free from communicable diseases;

• Refer any unresolvable questions to the Project Manager, who will consult with the

GSO;

The Agent’s employees shall not at any time:

• smoke in the U.S. Government facility;

• arrive at the facility under the influence of drugs or alcohol, or even with alcohol on the breath;

• drink alcoholic beverages on the job, even if offered;

• engage in prolonged discussion or argument regarding the job;

• perform any work not specified in this GBL.

The Agent shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Agent, including recommendation(s) from their respective supervisor(s). Also required are a police check covering criminal and/or subversive activities, a check of personal residence, and a credit investigation The Agent shall provide all such investigations in summary form to the GSO for review and approval or disapproval no later than 30 days prior to the scheduled move.

The Agent should plan on some of its employees not being able to work and therefore should identify backups to replace those employees. All required checks and clearances apply to backup personnel as well. The Agent shall submit its backup personnel to the Government’s approval and identify them as backups.

The Government reserves the right to deny access to U.S-owned or U.S-operated facilities to any individual.

3. MANAGEMENT AND SUPERVISION

A. Supervision. The Agent shall designate a Project Manager who shall be responsible for on-site supervision of the Agent's workforce at all times. This Project Manager shall be the focal point for the Agent and shall be the point of contact with U.S. Government personnel. The Project

Manager shall have supervision as his or her sole function. The Project Manager should have previous experience planning and executing the move of an Embassy, Consulate or other

Government entity with sensitive items requiring escort.

B. The Agent shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services. Agent personnel shall coordinate break times not to take place with half-loaded or fully loaded vehicles, but with empty vehicles.

C. The Agent shall be responsible for quality control. The Agent shall perform inspection visits to the work site on a regular basis.

D. The Agent shall be responsible for work site safety during the move.

Escorting. Several areas of the Consulate are sensitive and Contracting employees may not enter them without a U.S. Consulate employee as an escort. Some of the items Agent personnel will be moving are considered sensitive, and Consulate personnel must have direct line of sight and/or possession of these items at all times. When moving items that require an U.S.

Government escort, the escort will control the progress of moving/loading/departing/unloading, etc. and the movers shall not do anything without specific approval of the identified escort.

E. Agent personnel must abide by Consulate employees’ instructions regarding the transportation of these items. At least one cleared consulate employee (escort) must ride in any Agent vehicles holding these sensitive items. For this reason, the Project Manager should have previous experience planning and executing the move of an Embassy, Consulate, or other

Government entity with sensitive items requiring escort.

4. VEHICLES.

The Agent shall ensure vehicles and equipment used in this move are in proper mechanical condition to ensure their full availability during the move period and to assure that US

Government property is reliably and safely transported. The Agent shall provide all fuel and lubricants for their vehicles and equipment. Some loaded vehicles will require a U.S.

Government escort to be always present on the vehicle during the move. The Agent shall ensure that the vehicle has sufficient passenger space for the escort. The vehicle shall not depart without the escort. The Agent shall follow instructions by the escort unless such instructions violate the laws of Casablanca, Morocco. Non-availability of suitable vehicles or equipment shall not constitute acceptable justification for either late performance or additional cost to the Consulate. The Agent shall provide a list of all vehicles to be used in the move

(make, model/description, license number) as part of the updated move plan.

The Agent shall provide a list of all vehicles to be used in the move (make, model/description, license number) as part of the final move plan.

Every Agent vehicle transporting Consulate items must be escorted by a USG vehicle from its point of origin to the NCC. The maximum ratio of Agent moving vehicles (carrying

Government property) to USG escort vehicles is two to one (2:1).

The Agent is responsible for making all required arrangements regarding blockage of roads, halting of traffic, reserving on-street parking, etc., with local authorities.

ATTACHMENT 1

INVENTORY LIST

The estimate of specific items moving to the NCC; it is not complete list:

2. Items not viewed during the site visit (see Section 1.3 A)

12 cubic meters of files (in total)

2.1 The items noted below are

located in a secure area and cannot be viewed until the actual pack out.

Items No.

CAA Shelves 11

Items: No.

Personal Box 48x33x27 129

Personal Box 60x40x50 721

Shredders 51x69x107 2

Shredders, Small 7

Small Copier and Printers 28

Large Copier and Printers 26

CPU and Accessories 139

UPS 81

Monitors+ Keyboards 193

Desk Scanners 81

Huge Mobile TV (220x120cm) on Cart (81x120cm) 1

TVs 7

Large Printer/ Copier 26

Small Printer/ Copier 28

Digital senders 7

3D Printers/Laser Cutters 10

Laptops 10

Clearing Barrel (10Kg) 3

Face Mask 24cm x 17cm x 12cm 114

Safe 158x 97x55.8cm (Extremely Heavy) 1

Safe (2 Drawer) 54x78x72 15

Safe (5 Drawer) 78x20x60cm 10

Safe 129cm x 99 x 55 (Extremely Heavy) 1

Safe 127cm x 71 x 48 (Extremely Heavy) 4

Safe 99x129.5x55.88 (Extremely Heavy) 1

Safe 31.5x43.18x39.37cm 2

Personal boxes (48 CM x 33 CM x 27 CM) 129

Tables and Shelves 11

Foldable Chairs 22

LGF Chairs 7

WMD Supplies 29

Sandbags 1 each @5, 10, 15, 20 KG 4

Squat Bars & Benches 4

Row Machine 1

Gym Weights 5Kg-30Kg Dumb Bells/ Weight Plates 40

CAA Framed Map 2

Fingerprint Cabinet (120x75x42cm) 1

CAA Fans 3

CAA Coat Racks 3

CAA Couch 1

WMD Supplies 29

Printer 1