Statement_of_Work.pdf

STATEMENT OF WORK

Restore Log Cabins Exterior Wood Components Apply Clear Coat Finish

Dellenbaugh Administrative Site

PMIS 316755

Parashant National Monument, AZ

PART - 1 – GENERAL

1.0 OBJECTIVE

This project involves inspection, cleaning, application of an exterior clear topcoat product and the restoration of selective exterior wood surfaces of two log cabins and their related wood components to ensure long-term preservation, weatherproofing, and aesthetic renewal.

These log cabins are located at the remote Dellenbaugh Administrative Site, were built in 1993, and are constructed from horizontal Lodgepole Pine Logs. The exterior of the log cabins and related components were media blasted, stained and a clear topcoat finish applied in 2014. The exterior wood surfaces of the log cabins, roof decks, railings, were inspected, cleaned and treated with a clearcoat finish in 2019.

Both projects utilized Perma-Chink Systems products (Lifeline Ultra-7 wood finish (Chestnut) and Lifeline Advance Clear Exterior Topcoat - Satin) that were applied in accordance with the manufacturer’s specifications.

To maintain compatibility with the existing exterior topcoat, Perma-Chink Systems products or equal, will be used to complete this project.

1.1 SCOPE OF WORK

This project is comprised of two components:

A. The cleaning and reapplication of clear coat sealer on approximately 8900 SF of logs, railings, spindles and associated wood components.

B. Visually inspect approximately 1215 SF of damaged wooden railing, spindles and support posts to identify any areas of dry rot or insect damage. Document findings and treat as required. Refinish all the damaged wooden railings, spindles and support posts to include removing the old finish utilizing the media blast method, low pressure cleaning, treating the newly exposed cleaned wood areas with a preservative, repairing vertical and upward facing cracks (chink), and applying the appropriate stain and sealer products.

C. Multi- Step Process For Refinishing

1. Inspection and Assessment – Evaluate condition of damaged areas and determine scope of refinishing.

2. Cleaning - Remove dirt, mold, mildew, and old finish to prepare the surface

3. Surface Preparation - Prepare the wood for treatments by smoothing and opening the surface for penetration.

4. Wood Preservation - Protect the wood from insects, decay, and UV damage

PARA PMIS 316755 08 14 2025

5. Chinking & Caulking - Seal vertical and upward facing cracks to prevent water intrusion.

6. Staining & Sealing - Enhance appearance and protect against moisture and UV degradation.

7. Final Inspection - Confirm quality and completeness of restoration

1.2 PERIOD OF PERFORMANCE

A. Project must be completed no later than November 21, 2025. (Weather Permitting)

1.3 SUMMARY OF REQUIREMENTS

A. The following wood components would be inspected, repaired as required, clean and receive one application of topcoat (Square Footage Approximate):

1. Cabins (2) Measurements per Cabin (Total 7030 SF)

a. Exterior Logs - 1500 SF

b. Posts, Support – 275 SF

c. Posts, Porch Roof Supports – 225 SF

d. Fascia, Window and Door Trim – 600 SF

e. Soffit – 140 SF

f. Front Porch – Roof Deck - Underside (Tongue-and-Groove) – 400 SF

g. Rear Porch – Roof Deck - Underside (Tongue-and-Groove) - 325 SF

h. Porch Rail Supports – 50 SF

2. Carports (2) Measurement per Carport (Total 570 SF)

a. Fascia - 200 SF

b. Posts, Support – 85 SF

3. Breezeway (Total 1128 SF)

a. Roof Deck - Underside (Tongue-and-Groove) – 600 SF

b. Roof Deck Support Components - 400 SF

c. Posts – 85 SF

d. Fascia – 43 SF

4. Railings (Total 181 SF)

a. Flat Hand Railing – 83 SF

b. Spindles – 85 SF

c. Rail Support Posts – 13 SF

Total Surface Area Square Footage Cleaning/Clear Coating Only ~ 8909 SF

B. Refinish deteriorated exterior wood components, including railings, spindles, and stair posts utilizing media blast for surface preparation, treating exposed wood surfaces with borate compound, seal cracks/checks with sealant, apply exterior stain, and clear topcoat.

1. Spindles – 700 SF

2. Railing – 477 SF

3. Stair Posts – 88 SF

Total Surface Area (Media blast, treat, seal, stain and clear coat) ~ 1235 SF

1.4 PROJECT LOCATION

A. Work under this contract is located at the Dellenbaugh Administrative site, which is an isolated remote facility of Parashant National Monument, located on the Arizona Strip in Northwest Arizona and is approximately 90 miles south of St. George, UT at an elevation of 6200 feet.

B. The facility is accessible by a series of county maintained, unimproved dirt roads.

C. Travel time is estimated to be from 2.5 to 3.5 hours, one way, from St. George, UT

D. Facility operates seasonally (April 15 to November 15) with temperatures ranging from 15° F to 100° F during the work season.

E. GPS Coordinates - 36.135641° N, -113.531339° W. Caution - Use these coordinates in conjunction with the transportation map provided, otherwise, you will be routed off the main travel roads by commercial mapping software and may incur vehicle damage.

1.5 WORK LAYOUT (MAPS and IMAGES)

A. The government will locate with maps the location of the project and provide photos of the outbuildings upon request.

1.6 DRAWINGS AND MEASUREMENTS

A. Construction drawings are representational, and all measurements are close approximations.

B. Contractors are encouraged to visit the project site to determine work conditions and measurements prior to submitting a bid.

1.7 SITE VISIT

A. A site visit is highly recommended.

B. A pre-bid site visit will be scheduled prior to the bidding process (weather permitting).

C. The site visit will be conducted by the contractor and representative of Parashant National Monument (PARA).

D. Arrangements will be made between the park and the contractors, and the contractors will pay all contractor related expenses.

1.8 NATIONAL PARK SERVICE PERSONNEL (NPS) POINTS OF CONTACT

A. Contracting officer’s representative (COR): the COR is the individual designated by the contracting officer at the time of award to be responsible for the day-to-day administration of the contract.

B. The COR for this project is the Paul Krumland, Facility Manager, Parashant NM, 435-668-0710 (mobile). Alternative contact - Marty Sims, Chief Park Ranger, Parashant NM, 702-249-6773 (mobile)

1.9 QUALITY ASSURANCE

A. Use only skilled and experienced tradesmen.

B. Use only Perma Chink compatible and approved products.

1.10 PRODUCT DELIVERY AND STORAGE

A. Deliver materials to project site in manufacturer’s original, unopened containers with labels indicating brand names, colors and patterns, and quality designations legible and intact.

B. Do not open containers or remove markings until materials are inspected and accepted.

C. Store and protect accepted materials in accordance with manufacturer’s directions and recommendations.

1.11 SCHEDULING

A. A construction schedule must be submitted prior to onsite work.

B. Project scheduling should be coordinated with the COR to avoid conflicts with other scheduled projects

PART 2 – PRODUCTS/ MATERIALS

NOTE: All products used must be equivalent and compatible with Perma-chink products.

2.1 CLEANING

A. Perma-Chink Log Wash

2.2 PROTECTION

A. Perma-Chink – Shell-Guard RTU (Borate-Glycol Wood Preservative)

2.2 CHINKING PROCESS

A. Perma-Chink – Check Mate II (Walnut Brown)

2.3 LOG SEALANT

A. Perma-Chink Energy Seal (Walnut)

B. Perma-Chink Log End Seal

2.4 STAIN (Latex Based, Solid Body)

A. Perma-Chink Lifeline Ultra-7 Wood Finish (Chestnut)

2.5 CLEAR COAT

A. Perma-Chink Lifeline Advance Clear Exterior Topcoat (Satin)

PART 3 – EXECUTION

Follow Manufacture’s (Perma-Chink) Instructions for all procedures

3.1 INSPECTION

The work will include a visual inspection to identify any dry rot, insect damage and inspection, and determine what repairs are required within the scope of this project

3.2 PROTECTION OF EXISTING SURFACES

A. All composite wood decking shall be protected from damage during the work process using cardboard, plastic, or other durable material.

B. The protective material must not abrade the surface of the decking.

C. Prior to the application of stain or clear coat

1. Mask off or remove and replace exterior light fixtures (8 total)

2. Mask off fan vents (4) and fire extinguisher boxes (2)

3. Mask off storm shutters (18 pair), storm doors (4), French doors (2 pair) and windows

(14) including glass and frames.

3.3 CLEANING

A. Non-Damaged Wood Surfaces

1. Remove loose debris, leaves, and cobwebs using a soft-bristled brush or scrub brush

2. Wash all surfaces with Perma-Chink Log wash applied using a low pressure, garden pump sprayer

3. Apply log wash from bottom-up, rinse from top-down

4. Rinse thoroughly with clean water using a garden hose at low pressure

B. Damaged Wood Surfaces

1. Media blasting will remove old coatings and contaminants

2. Clean blasted surfaces with Log Wash to remove embedded media

3.4 SURFACE PREPARATION

1. Utilize media blasting technology to remove old coatings and contaminants from damaged wood components (railings, spindles and stair posts).

2. Media - crushed recycled glass

3. Sand tops of stair posts

4. Buff out with a sander or an Osborn brush if additional work after the blasting process is needed.

5. Clean blasted surfaces with Log Wash to remove embedded media

6. Clean the entire area of leftover media and dispose non-hazardous media in sanitary landfill.

3.5 WOOD PRESERVATION

A. All exposed wooden surfaces including sanded tops of stair support posts will be treated with one coat of Shell-Guard RTU (borate compound)

B. Application Methods

1. Low pressure sprayer

2. Brush

C. Surface Preparation

1. Clean and dry

2. Bare wood

3.6 CAULKING and CHINKING

A. All vertical and upward facing log checks/cracks in the logs, railings and spindles will be filled with Check Mate 2 Check Sealer (Walnut Brown)

1. Checks - 1/4" to 1" width

2. The use of backer rod is permitted

B. Unless the inspection discovers log course gaps or damaged chinking, no new chinking is anticipated.

3.7 STAINING

A. Apply stain (Lifeline Ultra-7, Chestnut color) per manufactures specifications to all exterior wood surfaces that were media blasted.

1. Observe proper coverage rates

2. The application of subsequent coats requires the finish to be dry to the touch

B. Application Methods (Back Brushing Blending Required)

1. Airless Sprayer

2. Brush

C. Avoid lap marks

3.8 SEALING

A. Seal all vertical wood end grains (post tops) using Log End Seal after staining

1. Apply Log End Seal before applying Lifeline clear topcoat.

B. Apply one coat of exterior topcoat (Lifeline Advance – Satin finish) per manufactures specifications to all cleaned exterior wood surfaces.

1. Application methods (Back Brushing Required)

a. Airless sprayer

b. Brush

2. Surface Conditions

a. Clean and dry

PART - 4.0 REQUIREMENTS

4.1 SITE PREPARATION AND CLEANING UP

A. The Contractor shall, always, keep the work area, including storage areas, free from accumulations of waste materials. Work areas will be cleaned up and debris will be bagged and placed in trash bags daily.

B. Upon completion of the work, the Contractor shall remove from the site all product cans, containers, packaging, debris, protective coverings, rubbish, tools, scaffolding, equipment, and other materials, that are not the property of the Government.

C. The Contractor shall leave the area in a clean, neat, and orderly condition that is satisfactory to the COR.

D. Unsightly materials and debris including excess materials, garbage, and equipment should be removed as required, while materials should be scheduled for delivery only as required for immediate use.

E. All micro trash generated outside the buildings will be picked up and disposed of in trash bags daily.

F. All waste generated from the project needs to be removed from the site and transported to an approved disposal facility at the completion of the project

4.2 CONTRACTOR RESPONSIBILITY

A. The contractor shall provide all management, supervision, labor, materials, supplies and equipment and shall plan, schedule, coordinate, and assure effective completion of all the work described herein.

B. The contractor is to provide all materials and equipment necessary to provide a complete project even if not specifically mentioned or listed within these documents.

C. Insufficient information or description of materials or labor, which prevent the acceptance of these drawings and specifications as adequate to complete the work, must be reported to the government representative, in writing, prior to submitting a bid.

D. Listing exclusion in the bid response does not meet this criterion.

E. The park and contractor will agree on timelines and delivery of final products.

F. The contractor will provide their own portable restrooms, to be located on the job site, including delivery, cleaning, resupply, and removal.

3. 3 COMPLIANCE WITH REGULATIONS

A. All work, including contact with and handling of hazardous materials/waste, the disturbance or dismantling of structures containing hazardous materials and/or the disposal of hazardous materials/waste shall comply with the applicable requirements of 29 CFR 1926, 40 CFR 260-265, and 40 CFR 61.

B. All work shall comply with applicable state and municipal safety and environmental requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

C. The Contractor is responsible for removal and cleanup of all materials not consumed during the performance of this contract.

D. Any hazardous material used or created during the performance of this contract is the responsibility of the Contractor and must be removed from the site at the Contractors expense.

4.4 CONTRACTOR ON-SITE REPRESENTATION

A. The contractor shall provide in writing to the Contracting Officer and Contracting

Officer’s Representative (COR) the name, telephone number and address of the contractor’s on-site representative (working supervisor).

B. The term “on-site representative” means a person designated in writing by the contractor who has the authority to act for the contractor on a day-to-day basis at the work site and to accept and sign for inspection reports and all other correspondence on behalf of the contractor.

C. The on-site representative must always be available when the contract work is in progress.

D. The contractor must provide the name of qualified substitute on-site representatives that will fill in when the primary on-site representative is not available.

E. All on-site representative personnel engaged in directing the work to be accomplished under this contract shall possess an acceptable level of experience and knowledge to carry out the terms of this contract.

F. The on-site representative must have the ability to communicate in real time with the contractor, contracting officer, and vendors via satellite phone or similar real time communication device.

4.5 WORK STANDARDS AND QUALIFICATIONS

A. This Statement of Work requires the awarded contractor to provide qualified tradesmen to accomplish each of the varying trade discipline requirements.

B. The contractor will provide all necessary labor to complete the entire scope of work as outlined in this document.

C. All work shall be completed and performed in accordance with the best practices of the trade and in compliance with all applicable state and local codes.

4.6 SECURITY REQUIREMENTS

A. The Dellenbaugh Administrative site is not open to the public.

B. Access gate will always remain closed except while entering and exiting the site.

C. At the discretion of the COR, the contractor may be provided keys to the access gate and/or cabins.

4.7 NPS PERSONNEL – UTILIZATION OF SITE DURING CONSTRUCTION ACTIVITIES

A. Essential NPS personnel will have 24-hour access to lodging and other facilities during the duration of the contract period.

B. Maintenance personnel including the COR will be occupying the administrative site lodging facilities on a weekly basis.

C. Law enforcement personnel will occupy lodging as required.

4.8 HOURS OF WORK:

A. Monday – Friday 7 am – 7 pm MDT.

B. Some work may be scheduled for after hours or weekends on an as needed basis upon the approval of the COR and Contracting Officer

4.9 UTILITIES:

A. Water - available.

B. Electrical (110/220 V) – available

C. Cellular Service – not available

D. Internet/WiFi – not available to contractor

4.10 SAFETY:

A. Safety is the highest priority of all US government contracts.

B. The contractor must submit a Safety Plan prior to onsite work commencing.

C. See PART 5 – Special Considerations for items to address in the Safety Plan

D. The Safety Plan will address the following:

1. Communication - Satellite Phone or Satellite Messenger required and emergency services contacts and procedures identified.

2. Medical – Identify the level of medical training of crew members and their experience in handling both medical and trauma emergencies in remote locations.

3. Emergency Air Ambulance Transport – Identify nearby EMS providers and the procedures to contact and utilize their services. Ground ambulances will not respond to the Dellenbaugh area.

4. Vehicles and Road Conditions – Identify the types of vehicles and the vehicle’s ability to safely operate on unimproved dirt road over long distances. Vehicle operators experience in operating 4WD vehicles in inclement weather conditions and performing in the field maintenance tasks.

E. The contractor shall direct all of those under his charge to work safely.

F. The contractor shall ensure and maintain the site is clean and rubbish is removed upon completion of installation and commissioning.

4.11 SAFETY MEETING:

A. The Contractor’s on-site Representative and Project Manager shall meet with the CO or his/her representative(s) prior to the start of work under this contract for the purpose of reviewing the Contractor's safety and environmental programs and discussing implementation of all safety and environmental provisions pertinent to the work to be performed under the contract.

B. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take to control any unsafe or unhealthy conditions, disposal of waste, and control releases to the environment associated with the work to be performed under the contract.

C. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards.

4.12 EMERGENCY REPORTING

A. The contractor is responsible for notifying the COR whenever the contractor becomes aware that building, equipment, or systems, are not functioning or needs NPS attention.

B. Fire system concerns must be reported immediately to the COR. In the case of fire, medical, safety or emergency, the contractor shall immediately report the incident to the COR.

4.13 PROTECTION TO PUBLIC AND PROPERTY

A. The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, or damage to property of others.

B. For the purposes of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under his/her direction.

C. The following shall also apply when applicable:

1. Storing, positioning or use of equipment, tools, materials, scraps, trash, and furniture in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

2. No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupants, or to present unsafe or unhealthy conditions to the public or building occupants.

3. Work shall not be performed in any area occupied by the public or building occupants unless specifically permitted by the contract or the COR and unless adequate steps are taken for the protection of the public or Federal employees.

4. When work is to be performed over a public thoroughfare such as a sidewalk, lobby, or corridor, the thoroughfare shall be closed, if possible, or other precautions taken such as the installation of screens or barricades.

PART 5 – SPECIAL CONSIDERATIONS

5.1 SITE

A. The Dellenbaugh Administrative site is an isolated, remote location.

B. There is no cellular, landline, cable, or public internet service at the

Dellenbaugh Administrative Site.

C. There are no medical facilities within the area, with the closest medical facilities being 90 miles away via the road system.

D. There are no vehicle maintenance services or fuel available at the site.

E. There are no other amenities located in the area including lodging, grocery stores, entertainment, restaurants, etc.

F. All food and fuel must be transported to the site by and at the contractor’s expense.

G. Lodging (cabins) are not available at the Dellenbaugh Administrative site, however, two RV pads with full hook ups may be available within the administrative site for a daily fee of $45 that will be negotiated in the contract.

1. Contractor must provide own lodging (trailer, motorhome, tent)

2. Lodging as Dispersed Recreation Camping is available on Bureau of Land Management (BLM) lands near the job site.

a. There are no services such as water, electricity, sewer connection, trash pickup or tables provided in dispersed camping areas.

b. Camping is permitted only in pre-existing, disturbed areas.

c. COR will identify suitable BLM dispersed camping areas.

d. Follow Leave No Trace guidelines.

d. A portable toilet, provided by and serviced by the contractor, is required at the camping location unless the recreational vehicle used for lodging has adequate wastewater storage (black and gray water)

e. Draining gray water directly onto the ground is prohibited.

H. There is no sanitary dump station at the Dellenbaugh Administrative Site.

I. A portable toilet for the job site will be provided by the contractor. The contractor will maintain and remove the portable toilet from the job site at the completion of the job.

J. Commuting to the job site from St. George, UT each day is not recommended.

5.2 ROAD CONDITIONS

A. Access to the work site is by unimproved, Bureau of Land Management (BLM) and Mohave County, AZ maintained roads.

B. The condition of the roads varies depending on the time of year and can be in fair to poor condition.

C. High clearance, 4-wheel drive vehicles are recommended for travel to and from the job site

D. It is recommended that vehicles be equipped with load range E tires designed for off pavement use.

E. It is recommended that vehicles carry a second spare tire, a tire plug kit and an air compressor as flat tires are a common occurrence while traveling in the area.

F. Due to the sheer size of the region and the number of roads, it is not possible to provide updated travel conditions on the Arizona Strip after rain or snow events.

G. Expect all roads to be impassable after wet weather.

H. During the summer monsoon season (June - September), plan travel before 1 pm to avoid thunderstorms.

I. Range cattle as well as other wildlife may also be encountered on the roads and caution is advised.

5.3 COMMUNICATION

A. Cellular telephone coverage is limited to a few sporadic locations.

B. Cellular telephone signal boosters may improve cellular service in marginal reception areas.

C. Satellite Phone or Satellite Messenger such as Garmin InReach is required for communication while on the job site.