Statement_of_Work.pdf

Pullman National Historical Park

CHICAGO, IL

Specifications:

HVAC Maintenance

NATIONAL PARK SERVICE

CONOPS Central

OHIO MAJOR ACQUISITION BUYING OFFICE

Scope of Work

HVAC Maintenance

Table of Contents

Section 1.0 Background Section 2.0 Scope Section 3.0 Objectives Section 4.0 Tasks Section 5.0 Delivery Section 6.0 Government-Furnished Property Section 7.0 Security Section 8.0 Place of Performance Section 9.0 Period of Performance Section 10.0 Restrictions Section 11.0 Definitions

SECTION 1.0 BACKGROUND

The purpose of Pullman National Historical Park is the benefit of the present and future generations: to preserve the historic resources; to interpret the industrial history and labor struggles and achievements associated with the Pullman Company, including the rise of and the role of the Brotherhood of Sleeping Car Porters; and to interpret the history of urban planning and design of which the planned company town of Pullman is a nationally significant example.

Pullman National Historical Park’s National Park Service structure is only the Administration Clocktower Building, located in the center of the 12 acre factory site at the corner of S Cottage Grove and 111th St, Chicago, IL. The address is as follows:

11001 S Cottage Grove Ave Chicago, IL 60628

Parking lot is accessible from 111th St, address is as follows:

610 East 111th street Chicago, IL 60628

The above site is occupied by staff and the public during normal business hours, 9:00 a.m. to 4:00 p.m. Monday through Sunday.

No services will be performed on federally observed holidays, see the below list.

The following legal holidays are observed by the National Park Service:

New Year Day 1 January Martin Luther King Birthday Presidents Day 3rd Monday in January Memorial Day 3rd Monday in February Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on Sunday will be observed on the following Monday.

See Section 8.0 Place of Performance, for specific list of equipment locations.

SECTION 2.0 SCOPE

Scope of Services:

• Bi-Annual Cooling/Heating preventative maintenance services to include belt and filter replacement, greasing motors and bearings, clear condensate drains, clean coils, check couplings, gaskets, and fixtures.

• Inspect all HVAC systems during bi-annual preventative maintenance services.

• Fill with necessary fluids, refrigerants, and oils during bi-annual preventative maintenance services.

• Perform additional preventative maintenance according to manufacturer specifications if not specifically called out.

• Replacement, and installation of filters, belts, motors, bearings, connections, valves, ancillary piping, drainage systems and devices, as well as cleaning of coils and system components within multiple park locations.

The locations and systems shall be found in tables A & B listed in Section 8.0 below.

SECTION 3.0 OBJECTIVES

The contractor shall supply and furnish all labor, equipment and materials to maintain the HVAC systems and environmental controls in the buildings that are listed below in Table A:

List of Building / Facility.

The contractor shall supply furnish all labor, equipment and materials to maintain the HVAC systems listed below in Section 8.0 Table B in working condition during the months of operation throughout the performance period.

HVAC systems and automated controls shall be calibrated to maintain temperature levels balancing occupant comfort, safety, and energy efficiency.

SECTION 4.0 TASKS

Preventive Maintenance (PM):

• Service to be performed consists of inspection, testing, adjustment, and periodic preventative maintenance tasks appropriate to the specified systems.

• Systems shall be maintained in GOOD condition and maintained to achieve fuel efficiency respective to the environmental control standards for which they are supporting. Routine maintenance shall be in accordance with the manufacturer’s recommended frequency or best practices of the industry (ASME) for basic maintenance on the system.

• At the beginning of each cooling (May +/- 30 days) and heating season (October +/- 30 days), the contractor should ensure that the system is transitioned from heat to cooling and from cooling to heating. All the input and export functions are calibrated (e.g.

differential pressure switches) and are in full operation. The Trained and Certified Technicians shall only accomplish repairs and maintenance. Refer to equipment Operation and Maintenance Manuals for preventative maintenance and warranty details.

Maintenance Parts and Materials:

• Preventative Maintenance Base Bid shall include the cost of all labor, equipment and materials needed to perform this service.

• All replacement parts, pipes, filters, belts, bearings, motors, valves, gaskets, and other materials used in the performance of this contract shall be new and of the type, quality, grade, and be composed of characteristics appropriate for the respective manufacturer.

• The flame sensor shall be replaced once per year for each boiler.

Automated & Programmable Logic Controls:

• At bi-annual preventative maintenance visits the contractor shall provide trained and competent software support & maintenance for building / energy management systems to analyze, identify and rectify system control points which are anomalous and affiliated components, equipment and sensors.

• Alarm conditions shall be reviewed, causes repaired, monitored or adjusted utilizing protocols established in this contract. The station memory buffer cleared to prevent system backup / scheduling issues.

• The (Station Server) shall be backed up and the government will receive a current relative and functional backup copy of the automation included related logic, alarms, and set points for buildings utilizing Automated Logic Control Systems.

• Operator override tests shall be cleared and returned to automated operation to prevent malfunction or damage.

Technician requirements: Lead technician will hold appropriate Illinois Certification for all work performed on HVAC, air conditioning, Freon recovery systems, the universal EPA license, and refrigeration license.

Contractor must demonstrate familiarity, and experience with Energy Management Systems of comparable technical sophistication and complexity to: Facility Explorer “Tridium”, Johnson Controls, Distech controls, NET4, Niagara Network.

The Contractors assigned technician will hold appropriate Certification or Illinois Board of Licensures issued and current licenses for work performed on HVAC mechanical systems.

Confined Spaces: Technician will hold appropriate OSHA Certification and comply with all OSHA standards for entering any confined space or areas marked confined space that the technician may have to gain access to in relationship to all work outlined within this contract.

SECTION 5.0 DELIVERIES

Preventative Maintenance, inspections, testing and repairs shall comply with the manufacturer’s requirements and those of the Illinois State Codes, NEC, NFPA, OSHA, UL.

Preventative Maintenance, Inspection and Test Results:

The results of all Preventative Maintenance, inspections, testing must be documented in writing within two weeks for each building and electronic copies submitted to the COR. The Contractor shall keep records in a computerized format so that a database of information can be kept on each annual, semiannual quarterly testing and inspection.

The database shall be provided to the Government once per season or as requested by the Government.

The Contractor shall provide to the Government a copy of the company’s Safety Plan.

The Contractor shall provide to the Government a copy of the company’s Safety Plan if it has been revised anytime during the contract period.

SECTION 6.0 GOVERNMENT FURNISHED PROPERTY

The Government will furnish no materials or tools. All materials and tools are Contractor furnished from outside the park.

Within the capability of existing building systems, electrical power at existing outlets for the Contractor to operate such equipment as is necessary in the performance of this work.

Hot and cold water as necessary for the contractor to perform its requirements herein and limited to the normal water supply provided in the building. No special or additional heating or cooling of the water will be provided.

SECTION 7.0 SECURITY

The Contractor shall give the COR twenty-four-hour notice for non-emergencies prior to starting any work. The Contractor shall report to the NPS Administrative offices at 11001 S Cottage Grove, Chicago, IL daily to log the time the contractor started work, the location of the work being performed and the reason for the work being performed. The Contractor shall report to NPS Administrative offices daily at the completion of their workday and the office will record the time the Contractor stopped work for the day. While in collections storage and sensitive areas within the Park the Contractor will be always escorted by National Park Service employee. Service technicians shall have credentials displayed and or wear a company uniform with company name visible. Representatives of contractor’s office will be allowed to park vehicles in areas designated by park personnel.

Contractor personnel or equipment shall not come in contact with any museum displays, artifacts etc. at any time. There shall be no use of any tobacco products or consumption of any foods or liquids in any areas unless designated by park personnel. If smoking area is requested, the technician shall ask for direction from the park personnel. The same applies to all foods and liquids.

No technician at anytime shall be permitted to drill, nail, screw, remove etc. any piece or pieces of historic fabric. The technician shall request from the COR clarification if the need arises.

SECTION 8.0 PLACE OF PERFORMANCE

Preventive Maintenance and repair services shall take place at the following National Park Service locations:

Table-A: List of Building / Facilities:

Administration Clocktower Building. 30,000 SF Park Visitor Center and HQ

Table-B: Description Locations and Specifications of Units: Preventative Maintenance services shall be performed on the following equipment. All equipment is currently operational as of Spring 2025.

HVAC system was commissioned in the Spring of 2021:

Equipment Description Location Brand Model

Boiler B M-1 South Mezzanine

Patterson Kelley

CM399

Boiler B M-2 South Mezzanine

Patterson Kelley

CM399

Air Handling Unit M-1 North Mezzanine

York XTI 39x78

Air Handling Unit M-2 South Mezzanine

York XTI 39x78

Condensing Unit CUR-

Roof York/Johnson Controls

J25YCC00A4GAB4

Condensing Unit CUR-

Roof York/Johnson Controls

J25YCC00A4GAB4

Exhaust Fan ERF M-1 North Mezzanine

Cook DB-18

Exhaust Fan ERF M-2 South Mezzanine

Cook DB-18

Supply Fan TEF R-1 Roof Cook 120C17D OR91 (VF) Supply Fan EF R-1 Roof Cook 101C17D OR80 (VF)

VAV Box 1-1 Open Office Johnson Controls

TSS-10

VAV Box 1-2 Open Office Johnson Controls

TSS-10

VAV Box 1-3 Open Office Johnson Controls

TSS-08

VAV Box 1-4 Open Office Johnson Controls

TSS-12

VAV Box 1-5 South Mezzanine

Johnson Controls

TSS-12

VAV Box 1-6 Multipurpose Room

Johnson Controls

TSS-12

VAV Box 1-7 Multipurpose Room

Johnson Controls

TSS-12

CAV Box 1-1 South Mezzanine

Johnson Controls

TSS-08

Cabinet Unit Heater1-1 North Stair Sterling RW-112-08-HC

Cabinet Unit Heater 1-2 East Vestibule

Sterling RC-1200-06HC

Cabinet Unit Heater 1-3 West Vestibule

Sterling RC-1200-06HC

Cabinet Unit Heater 1-4 South Stair Sterling RW-1120-04HC

Unit Heater 1-1 Fire Pump Room

Sterling HS-36

Unit Heater M-1 North Mezzanine

Sterling HS-36

Unit Heater M-2 South Mezzanine

Sterling HS-36

Boiler Primary Loop Pump P M-1

South Mezzanine

Taco 2400-70-3P with MPV015-4 valve

Boiler Primary Loop Pump P M-2

South Mezzanine

Taco 2400-70-3P with MPV015-4 valve

Main Hot Water Loop Pump M-1.1

South Mezzanine

Taco VR20-3 with MPV015-4 valve

Main Hot Water Loop Pump M-2.1

South Mezzanine

Taco VR20-3 with MPV015-4 valve

Recirculating Pump M-3 North Mezzanine

Taco 2400-50-3P with MPV015-4 valve

Recirculating Pump M-4 South Mezzanine

Taco 2400-20-3P with MPV015-4 valve

Expansion Tank ET M-1 South Mezzanine

Taco PAX84-150 with 418-4 Hy-Vent

Air Separator AS M-1 South Mezzanine

Taco 49-200T-2 with 335-3 pressure reducing valve

Chemical Pot Feeder

CPF M-1

South Mezzanine

JL Wingert DB-2HD with 3139F Valve kit

Bypass Feeder South Mezzanine

HOH DBF-5HP with optional filter

Variable Frequency Controllers

Varies Q9+4025IER3 2HP Q9 + VFD

Temperature Control Valves

Varies Varies See Section 12.0

8.1 CONTRACTOR’S USE OF PREMISES

Contractor may only park NPS authorized vehicles inside the Pullman site in public parking areas in a manner which does not interfere with site visitors or site employees. The contractor is responsible for their vehicles and equipment if they are to park on City owned streets at locations outside of the PULL site.

Public restrooms will be available for the contractor employees to use. Common housekeeping rules apply; use of facilities may be prohibited if determined by COR.

All work shall be completed in such a way as to create no damage and to protect the surrounding property, collection, fabric etc.

Section 9.0 PERIOD OF PERFORMANCE

The intent is to award this contract as Base plus up to Four (4) option periods as shown below:

Period Start Date End Date

Base Year September 6, 2025 September 5, 2026 Option Year One (1) September 6, 2026 September 5, 2027 Option Year Two (2) September 6, 2027 September 5, 2028 Option Year Three (3) September 6, 2028 September 5, 2029 Option Year Four (4) September 6, 2029 September 5, 2030

Preventive maintenance, inspection, replacement, and testing will occur in accordance with Section 2.0 “Scope of Service” and Section 4.0 “Tasks” on a Bi-Annual basis.

Scheduling of service dates will be coordinated with the COR in the below time frame:

Spring Service Requirement: May (+/- 30 days) Fall Service Requirement: October (+/- 30 days)

Section 10.0 RESTRICTIONS

No wireless devices are to be integrated into any existing systems and/or any expansion of any system. Each device associated with each system shall be physically connected by hard wire to the associated control panel or hard wires leading to control panel.

No active listening devices such as radios, ipods, etc. shall be permitted at any of the afore-mentioned properties. This includes devices using ear buds.

Explanation: each of the aforementioned properties is staffed with personnel and they are also open for public tours. Music, loud conversation, etc. would be a disturbance to the staff and/or visitors and shall not be permitted.

Section 11.0 DEFINITIONS

ACRONYMS:

Bldg. - Building PULL- Pullman National Monument CO- Contracting Officer COR- Contracting Officers Representative HVAC- Heating Ventilation Air Conditioning NEC- National Electrical Code NFPA- National Fire Protection Association NPS- National Park Service OSHA- Occupational Safety and Health Administration PM- Preventive Maintenance UL- Underwriters Laboratories 24/7- Twenty Four Hours a Day / Seven Days a Week

Section 12.0 VALVE SCHEDULE