Statement_of_Work.pdf

James A. Garfield National Historic Site Mentor, Ohio

STATEMENT OF WORK

Re-Stain Cedar Roof

PMIS# 319404A

April 2025

NATIONAL PARK SERVICE

MIDWEST REGION

OHIO MAJOR ACQUISITION BUYING OFFICE

Statement of Work

1. BACKGROUND: Two Historic roof structures at the James A. Garfield National Historic Site need routine (cyclic) Re-stain.

2. OBJECTIVES: Re-staining and Cedar shake shingle replacement will help preserve a nationally historic building for future continued use by visitors and employees.

3. PLACE OF PERFORMANCE: Project is located at the James A. Garfield National Historic Site, 8095 Mentor Avenue, Mentor, Ohio 44060, in Lake County. The CONTRACTOR is highly encouraged to attend the pre-bid site visit to assess actual locations, and work conditions of the following locations:

Main House (Lawnfield):

8095 Mentor Avenue Mentor, OH 44060 *Approximately 9,800 Square Feet Cedar shake

Campaign House:

8095 Mentor Avenue Mentor, OH 44060 *Approximately 400 Square Feet Cedar shake

4. PERIOD OF PERFORMANCE: Project to be completed within 60 days of contract Award. The CONTRACTOR shall always conduct operations to ensure the least inconvenience to the public.

5. SCOPE:

A. Main House: Project work consists of cleaning, replacing (shingle replacement is limited to rotten or damaged shingles and shall not exceed 200 shingles) and re-staining approximately 9,800 Square Feet of cedar shake shingles. Pre-stained replacement shingles are on hand and do not need to be supplied by vendor.

B. Campaign House: Project work consists cleaning and re-staining approximately 400 Square Feet of cedar shake shingle.

C. Limit replacing cedar shake shingles to just damaged/rotted shingles. Pre-stained replacement shingles are on hand and do not need to be supplied by vendor. Shingle replacement shall not exceed 200 shingles.

D. Work shall be limited to requirements identified in Statement of Work. Contractor shall not provide any replacements/ repairs beyond those identified in the Statement of Work.

E. Submit a work schedule delineating the various stages of work by phase (milestones) for review and approval by Contracting Officer and COTR two weeks ahead of work starting.

F. CONTRACTOR shall provide before, during, and after pictures of all work. The number of pictures will be determined by the area that must be reported. The storage device will be CD or flash drive. This will be verified.

6. TASKS:

A. Main House:

a) Protect all exterior/interior surfaces of the building and adjacent landscaping, walks, drives, signage, all adjacent buildings, and Government equipment from damage by project operations. Use drops cloths, shields, masking, templates, or other suitable protective means. Protect glass windowpanes, signs, and metal hinges and other non-painted surfaces from breakage or other damage during project work.

b) Shingle replacement shall be limited to damaged/rotted cedar shake in kind.

Contractor shall prioritize shingle replacement based on which shingles they identify as most needing replacement. Pre-stained replacement shingles are on hand and do not need to be supplied by vendor. Shingle replacement shall not exceed 200 shingles.

c) Ice melt system may or may not need to be removed to re-stain. If removal is needed, notify COR.

d) Capture all loose scrapings using tarps, plastic sheeting, etc., and dispose of per regulations.

e) Full surface prep, clean surfaces with a non-toxic, non-hazardous solution (to be approved by CO) to remove moss growth, dirt, bird droppings etc on surfaces.

Gently scrape all loose paint. Do not gouge wood during scraping. clean all surfaces to be stained insuring sound adhesion of the new stain to its substrate.

f) No stain removal methods such as blasting or grinding shall be used that will damage or degrade the stained surface. No high-pressure treatments shall be used in this project.

g) Remove and protect hardware, hardware accessories, machined surfaces, plates, lighting fixtures, and similar items not to be stained, or provide surface applied protection. Reinstall all items removed after final coat is thoroughly dry.

h) Remove all loose caulk and dispose of according to regulations. Re-caulk cracks between shake shingles.

i) Solid Color, WATER-BASED Stain for all wood surfaces,

j) Apply water-based stain in accordance with manufacturer’s directions. Use techniques best suited for substrate and type of material being applied. Apply stain by hand using quality paintbrushes. If spraying techniques are utilized the stain must be back brushed prior to drying to prevent runs and leave a brushed finish.

k) During work stoppage (e.g., overnight) and at completion of the project, cleanup work areas and properly dispose of all waste materials, debris, and supplies and store and/or remove equipment.

l) Do not leave materials where visitors could access when CONTRACTOR’s employees are absent from work area.

B. Campaign House:

a) Project work consists of cleaning, replacing (limited to rotten or damaged) and re-staining approximately 400 Square Feet of cedar shake shingle.

b) Protect all exterior/interior surfaces of the building and adjacent landscaping, walks, drives, signage, all adjacent buildings, and Government equipment from damage by project operations. Use drop cloths, shields, masking, templates, or other suitable protective means. Protect glass windowpanes, signs, and metal hinges and other non-painted surfaces from breakage or other damage during project work.

c) Capture all loose scrapings using tarps, plastic sheeting, etc., & dispose of per regulations.

d) Full surface prep, clean surfaces with a non-toxic, non-hazardous solution (to be approved by CO) to remove moss growth, dirt, bird droppings on surfaces.

Gently scrape all loose paint. Do not gouge wood during scraping. clean all surfaces to be stained insuring sound adhesion of the new stain to its substrate.

e) No stain removal methods such as blasting or grinding shall be used that will damage or degrade the stained surface. No high-pressure treatments shall be used in this project.

f) Remove and protect hardware, hardware accessories, machined surfaces, plates, lighting fixtures, and similar items not to be stained, or provide surface applied protection. Reinstall all items removed after final coat is thoroughly dry.

g) Remove all loose caulk and dispose of according to regulations. Re-caulk cracks between shake shingles

h) Solid Color, WATER-BASED Stain for all wood surfaces,

i) Apply stain in accordance with manufacturer’s directions. Use techniques best suited for substrate and type of material being applied. Apply stain by hand using quality paintbrushes. If spraying techniques are utilized the stain must be back brushed prior to drying to prevent runs and leave a brushed finish.

j) During work stoppage (e.g., overnight) and at completion of the project, cleanup work areas and properly dispose of all waste materials, debris, and supplies and store and/or remove equipment.

k) Do not leave materials where visitors could access when CONTRACTOR’s employees are absent from work area.

7. DELIVERY:

A. Work needs to be completed within 60 days of issuance of Award.

B. Work is to be accomplished during the hours of 7:00 am - 4:30 pm.

C. Clean-up must be prior to 4:30 pm.

D. Work may not be accomplished on any Saturday, Sunday, Holiday, or any scheduled Park Event.

E. COR will appraise Contractor of site schedule weekly.

8. GOVERNMENT-FURNISHED PROPERTY (GFP): No government furnished property, material or equipment other than restrooms will be provided.

9. SECURITY CONSIDERATIONS: Because the Park is closed and secured by gate, the hours for CONTRACTOR access are 7:00 am to 4:30 pm.

10. TRAVEL: The CONTRACTOR’s bid will incorporate all travel required, and this will not be paid as a separate line item.

11. SPECIAL MATERIAL REQUIREMENTS: N/A

12. SUBMITTALS: The following submittals are required to be submitted to and approved by the CO prior to installation:

A. Stain: Must provide colors, manufacturer, type & material data sheets.

B. Filling compounds & sealers: Must provide manufacturer, type & material data sheets.

C. Caulk: Must provide manufacturer, type and material data sheets.

13. OTHER UNIQUE REQUIREMENTS AND CONSIDERATIONS: NPS policies and directives, including the Secretary of the Interiors Standards for Historic Preservation (preservation, restoration, and rehabilitation), will guide all work. Due to the nationally significant nature of the property, resources are treated with care and often present unique and unusual conditions.

A. The subject buildings are part of a National Historic Site with public visitation seven days a week. CONTRACTOR’s business should be conducted to respect the public nature of this property and to not interfere with the visitor’s enjoyment and use of property.

B. The Garfield Home and other buildings are designated as a National Historic Landmark and a National Historic Site. The original historic fabric of the buildings and property must be protected and preserved.

C. All exterior staining shall be completed in compliance with the Chapter 3742 of the Ohio Revised Code. In 1997, lead-based paint was removed from the structures by the use of caustic stripper (Peel Away). Some lead paint may still be present in the substrate. CONTRACTOR must employ safe work practices and comply with all local, state and federal regulations. It is the CONTRACTOR’s responsibility to protect occupants, workers, and public from any hazards that may exist when scraping and sanding painted surfaces throughout the project.

Dispose of contaminated waste according to local, state, federal guidelines.

14. BARRIERS: Furnish, install, and maintain barriers to protect existing facilities and to protect public visitors and staff from painting operations. Erect barriers, lights, danger signals, and warning signs in accordance with the Manual on Uniform traffic Control Devices (MUTCD) and OSHA regulations. The CONTRACTOR will work with the CO/COTR to avoid or minimize interruptions to general visitor access and will also completely remove barriers no longer needed when approved by the Contracting Officer

(CO).

15. SAFETY: Because of the building height, project will require varying combinations of scaffolding, ladders and/or lift equipment, etc. for access to high areas and for fall prevention and protection. CONTRACTOR will use fall prevention/protection systems as prescribed by OSHA. The use of scaffolding and/or a lift shall comply to local, state and federal safety OSHA standards, to include safety harnesses and PPE. If a lift is to be used, plywood will be required to protect ground surfaces. The job will be shut down immediately if any unsafe practices are observed and work may not be resumed until conditions are corrected to satisfaction of CO.

16. QUALITY ASSURANCE: The CONTRACTOR shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The CONTRACTOR shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the CONTRACTOR shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the CONTRACTOR’s performance in accordance with the statement of work.

17. OTHER APPLICABLE STANDARDS: All construction, removal, disposal (recycling if possible) and installation shall comply with the policies and standards of the governing bodies and applicable regulations which include but are not limited to:

A. State and local codes [latest editions] B. Uniform Building Code [ICBO, latest edition] C. Occupational Safety and Health Act [OSHA, latest edition]