Statement of Work.pdf

DESIGN/BUILD STATEMENT OF WORK

FOR

REPAIR ELECTRICAL, B27496

MHMV 240029

13 MAY 2025

KIRTLAND AIR FORCE BASE

NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. DESIGN AND ENGINEERING SERVICES

5. DELIVERABLE REQUIREMENTS

6. CONSTRUCTION SERVICES

1. General Project Information

1.1. Design/Build (D/B) Purpose and Objective

1.1.1. This Statement of Work (SOW) identifies the design and construction services required to complete "Repair Electrical, B27496 (Replace Switchboard Breakers)" within Building 27496, Room 158 located on Kirtland Air Force Base (Kirtland AFB). The primary purpose and objective of this project is to replace the existing 1600A switchboard breakers with new, like-for-like “draw-out” style breakers. Many specialty disciplines are required to successfully complete this project. It is the Contractor’s responsibility to provide the necessary staff and skills to successfully complete this turnkey project as further described in this SOW. The drawings and specifications produced shall describe the facility to be constructed in accordance with the requirements referenced herein. The General Contractor and their sub-contractors, including necessary licensed design professionals, constitute the Design/Build (D/B Team).

1.1.2. The design shall include, but is not limited to, the following: Provide the services of all the licensed design professionals in the disciplines required to produce the design analysis, estimate, schedule, drawings, and specifications which shall describe the facility in strict accordance with the requirements outlined in this SOW. The build includes, but is not limited to, the following:

conducting field verifications, providing all labor, tools, equipment, permits, and licenses required to construct the project in strict accordance with the requirements outlined in this SOW.

1.2. Existing Building and Site Conditions

1.2.1. The existing Pow-R-Line C general-purpose distribution (Attachment A) switchboard has been discontinued. The existing bolt-in-style breakers are not feasible for system reliability. In the event of a breaker failure, it would take several hours to remove and replace this type of breaker.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SOW to the extent specified herein. These documents are provided with this SOW to assist the Contractor in completing the SOW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the Government.

1.3.1.1. Attachment A – Existing Eaton Pow-R-Line C General Purpose Distribution

1.3.1.2. Attachment B – Existing Breakers

1.3.1.3. Attachment C – CUI Docs Receipt

1.3.1.4. Attachment D – DoDI 5200.48 DAFI 16-1403 (CUI - Oct 21)

1.3.1.5. Attachment E-KAFB Low -Medium Voltage Electrical Design

Requirements_2025

1.3.1.6. Attachment F – EAL Personnel Vehicle-Equip Request Form (KUMMSC)

1.3.1.7. Attachment G – As-Built Guidance 2024_Example of Record Drawings redacted

2. Project Scope Requirements The following requirements apply to the Contractor throughout design and construction, and turnover of a turnkey project.

2.1. Qualified Requirements

2.1.1. This project will require the services of a switchboard manufacturer’s

Professional Electrical Engineer (PE).

2.1.2. In addition, this project will require the services of a Master Electrician to install electrical equipment.

2.2. General D/B Scope Requirements:

2.2.1. Contractor to replace “bolt-in” with “draw-out” style breaker. Contractor shall first validate the feasibility of retrofit of each 1600A breaker before completing any additional work with specific attention given to validate that MEP- 9 “Tie” breaker can also be retrofitted to “draw-out” style breaker.

2.2.2. Contractor shall provide all design and installation services required for the completion of this SOW. The design and installation shall be in accordance with all applicable codes as listed in Section 3.

2.2.3. The contractor is responsible for verifying the site electrical conditions and components prior to ordering materials for the project.

2.2.4. Replacement of the existing bolted 1600A switchboard breakers with a new like-for-like switchboard and new, “draw-out” style breakers, and replace associated equipment and wires as necessary to reconnect to and from existing equipment.

2.2.4.1. Provide one spare 1600A draw-out breaker for each 1600A breaker that has unique setpoints. Government anticipates that three spare breakers are required: breakers 101A and 101B will have identical setpoints, requiring one spare 1600A breaker for both 101A and 101B. MEP-9 “Tie” breaker and MEP-9 breaker are anticipated to each have unique setpoints each requiring a spare 1600A spare breaker. Contractor shall make assessment of how many spare 1600A “draw-out” style breakers are required and specify this in the proposal.

2.2.5. Contractor shall align loads to establish a vital bus with back-up power provided by MEP-9 isolable from the non-vital bus by MEP-9 “Tie” breaker. Relocate two loads that are currently on the MEP-9 side of MEP-9 “Tie” breaker to the public utility side of MEP-9 “Tie” breaker. The vacated location of the relocated loads shall be connected to a new panel board power from the MEP-9 side of the “Tie” breaker. Six loads presently powered from the public utility side of the “Tie” breaker shall be relocated in the newly installed panelboard in the same room.

2.2.6. Contractor shall align HMI/PLC to operate all 1600A breakers. Presently, as labeled on Attachment A, the HMI/PLC operate breakers labeled 101A and 101B while breakers labeled MEP9 “Tie” and 101 are operated manually by technicians following a local switching procedure. HMI/PLC operations will replace the manual operation of breakers.

2.2.7. Contractor shall provide electrical analysis drawings and shop drawings from the switchboard manufacturer for Government review and approval in PDF and DWG format. Perform electrical analyses in EasyPower.

2.2.8. The as-built documents shall include a one-line diagram, arc fault study, coordination study and breaker control logic drawing and EasyPower model.

Drawings will depict all existing and newly installed equipment and will be signed and sealed by the switchboard manufacturer’s Professional Electrical Engineer (PE).

2.3. Electrical:

2.3.1. Demolition Work

2.3.1.1. Contractor shall remove all equipment uninstalled to complete work and dispose of it consistent with instruction of the contracting officer.

2.3.1.2. Contractor shall remove the current “bolt-in” style breakers. Breakers to be removed are labeled 101A, 101B, MEP-9 “Tie” and 101 on Attachment A.

2.3.2. New Renovation Work

2.3.2.1. Contractor shall provide and install upgrades to the current switchboard to allow for “draw-out” style cubicles/breakers at locations for breakers 101A, 101B, MEP9 “Tie” and 101, along with the necessary pieces of electrical equipment and wiring.

2.3.2.1.1. The upgraded switchboard and associated equipment shall be like-for-like to match nameplate specs and configuration of existing and to fit in the same location.

2.3.2.1.2. Contractor shall replace and install the switchboard’s wiring and hardware as necessary to reconnect to and from its sources and loads.

2.3.2.1.3. Contractor shall test the upgraded switchboard and any existing equipment in the scope of work to ensure the distribution system functions completely and correctly IAW all applicable UFCs, codes, and standards.

2.3.2.2. Contractor shall align loads to establish a vital bus isolable by the MEP-9 “Tie” breaker from the non-vital bus. Contractor shall provide and install a new panelboard and all required conduit and cables to relocate six loads presently on the public utility side of the MEP-9 “Tie” breaker to the new panelboard. Contractor shall relocate two loads presently on the MEP-9 side of the “Tie” breaker to the public utility side of the MEP-9 “Tie” breaker. Contractor shall provide a new breaker sized appropriate to the new panelboard to be powered from the MEP-9 side of the MEP-9 “Tie” breaker.

2.3.2.2.1. Contractor shall minimize splices to no more than one splice per power cable.

2.3.2.2.2. Contractor shall provide plans for new panelboard to government for approval including detail and location of splices, cable routing and anchoring, panelboard schedule, panelboard selection and panelboard location.

2.3.2.3. Contractor shall install new “draw-out” style breakers for 101A, 101B, MEP9 “Tie” and 101 that are compatible with the new switchboard and current system overall. The contractor shall submit a cut sheet for Government review and approval.

2.3.2.3.1. Contractor shall provide one like-for-like spare breaker to the Government with settings programmed appropriate to be used as a temporary spare for all the “draw-out” style breakers when any one of them is removed.

2.3.2.4. The new distribution system shall pass all inspections by the Government.

2.3.2.5. Contractor shall provide on-the-job training for operation and maintenance by site Government personnel.

2.3.3. Contractor shall provide all materials and installation services required for the completion of this SOW. The installation shall be in accordance with all applicable codes as listed in Section 3.

2.3.4. Special Utility Outage Construction Requirements

2.3.4.1. A utility outage request will be required to disconnect power to B27496.

This permit shall be submitted at least 45 days before the replacement work can be initiated.

2.3.4.2. The government will be responsible for backup power for this task.

Backup power will be supplied by way of MEP-9 breaker and will be limited to 200KW. Government electricians will operate the electric plant to restore normal or emergency power. Contractor shall ensure that portions of the electric plant that are to be re-energized are ready for electrification.

2.3.4.3. Work shall be planned and coordinated to limit full power outages. Any complete facility power outages must be limited to under four hours duration at any one time. Contractor shall provide an execution plan that demonstrates phasing of the work to limit extent and duration of power outages to the government for review and approval. Execution plan shall include a method for stopping work and placing the electric plant in a condition ready for emergency restoration of power to the facility for each phase in event the work of that phase can’t be completed inside the established time parameters.

2.4. Meeting and Conference Requirements

2.4.1. Meeting/Teleconference Support – Contractor shall with the coordination of the

PM, lead and conduct meetings necessary to support design coordination and each design review. Contractor shall also coordinate with the PM to lead and support weekly meetings and/or teleconferences through the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the Contracting Officer (CO). Contractor shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular reports for Requests for Information (RFIs) and submittals (open and upcoming). Contractor shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Contractor shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate construction progression from start to completion.

2.4.2. Contractor shall prepare minutes for meetings attended, including teleconferences, design reviews, weekly meetings, Red Zone meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

2.4.3. Red Zone Meeting – Contractor shall support Red Zone meetings as part of the closeout process of the project. The Red Zone shall commence at 75-percent of construction completion. At these meetings, Contractor and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red Zone period will be held every two weeks then increase to weekly towards the final month of the project.

2.5. Produce Complete Project – Contractor shall design, furnish all parts, material, equipment, all labor, supervision, and method and means as required to install and produce a complete turnkey project to the Government.

2.6. Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB), Unified Facility Criteria (UFC), and all related libraries. The primary criteria are the Air Force Criteria from the Documents Library. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor ’s responsibility to identify and comply with all applicable requirements.

2.7. Air Force Secure Facility Restrictions – Building 27496 is a secure facility. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved Government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC). For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end user, CE, and CO to be escorted to the work areas. Request 30-day notice to gain access to the facilities.

2.8. Phasing the Work – All work shall be planned to minimize interference and interruption with the user’s mission. Contractor shall develop a phasing and outage plan with input from the facility users to minimize outage duration and impact on the user’s mission. The phasing plan shall include a clear delineation of demolition and installation activities per sections/zones before progressing to subsequent phases.

Contractor shall be flexible in coordinating work near any scheduled outages, missions, or other construction activities that may disrupt or interfere with the user’s mission. This flexibility is essential to ensure minimal disruption to ongoing operations and to maintain a productive working environment for all stakeholders involved.

2.9. Fire Watch – Contractor shall coordinate fire watch with CE, users, fire department, and stakeholders before any type of outage that will affect the fire alarm system. The facility user organizations shall provide fire watch for all pertinent dates and times of outages. Fire watch shall be coordinated 30 calendar days prior to need.

2.10. Contractor shall prepare and submit submittals and deliverables on an AF3000 to the CO for approval in-writing by CE and the CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE and the CO as indicated on the AF3000. Contractor shall submit RFI’s as needed. All documents must be completed and submitted to the Contracting Officer (CO) for submission and review by the engineering department as indicated on the AF3000.

2.11. On-Site Field Verification – Contractor is responsible for visiting the site and conducting all field investigations throughout the life of the project that will allow for accurate design drawings, materials, and equipment needed for a complete project.

Contractor is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. Contractor shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the Government. Contractor shall coordinate all site visits in advance with the CO, CE, and User.

2.12. Refer to Section 5 (Table 5.1 and 5.2) for criteria and requirements for all deliverables.

2.13. Impact Statement Certification Review Process

2.13.1. The final design drawings will have to go through a review and certification process that can take up to 30-60 days before Kirtland AFB can approve drawings. If certification is not approved, it will have to go through a separate evaluation process for approval.

2.14. Facility Entry and Escort Requirements

2.14.1. Facility Entry Requirements

2.14.1.1. Contractor shall have an Entry Authorization List in place before coordinating entry and escorts. Refer to sub-section 2.14.2 for additional information.

2.14.1.2. Contractor shall coordinate with end user, CE, and CO to request access to the facility.

2.14.1.3. Contractor shall coordinate and request initial access to the facility 30 calendar days in advance and follow up two weeks prior to any need.

2.14.1.4. Contractor shall submit an escort request to the facility a week in advance.

2.14.1.5. Refer to sub-section 2.14.3 for facility escort requirements.

2.14.1.6. Refer to sub-section 6.4 for availability of site facility access-duty day requirements, etc.

2.14.2. Entry Authorization List (EAL) Requirements

2.14.2.1. Contractor shall have an EAL in place before coordinating entry and escorts.

2.14.2.2. To obtain access for site verification for subsequent work, Contractor shall submit a memorandum to the site security office to get on to the EAL.

The memorandum shall include the project number and name, name of Contractor, areas requiring access, and include the EAL for personnel, vehicle, and equipment request information form filled out. Personnel full name shall exactly match as it appears on identification documentation.

The request to get on to the EAL shall be submitted and in place before scheduling site visits and work. Contractor shall use the attached EAL for personnel, vehicle, and equipment request information form to get on to the EAL to access the site. See Base Passes Master Log.

2.14.2.3. Once the EAL request information form has been submitted, the lead time to get the EAL approved is approximately four weeks. Attachment G – EAL for Personnel Vehicle and Equip Request Info Form is the EAL Personnel, Vehicle, and Equipment request information form.

2.14.3. Facility Escort Requirements

2.14.3.1. Construction personnel must be always escorted by Government personnel. Additional escorts are required in the storage vaults and maintenance bays (Areas L, M, N, O and P), and no more than one crew at a time will be permitted to work in these areas. However, more than one crew may be permitted in the support areas. Escort requirements will limit the size and number of crews allowed on site at any given time.

Contractor shall provide a written request for any weekend, holiday, or after hours work 30 days in advance, as this pertains to facility access.

2.14.3.2. For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with the end user, CE, and CO. Request 30-day notice to gain access to the facilities and submit requests for escorts a week in advance. While in the facilities, Contractor shall follow all directions of the security personnel and follow all rules as posted at the Entry Control Point (ECP). Cell phones, cameras, and any other electronic devices are not allowed in B27496.

2.14.3.3. Contractor shall also submit a request to the facility a week in advance for escorts to include timeframes, dates, and areas needing access.

2.14.3.4. All tools, equipment, and materials must be thoroughly inspected and cleared up prior to entering the project site. They may be stored on site, at locations and in amounts approved by the Government.

2.14.3.5. B27496 is a restricted area. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved Government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC).

3. Regulatory Compliance and Standards

3.1. Compliance with Codes, References, and Standards: All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances. Governing code is the current IBC. Contractor shall follow the most current edition at the time of Notice to Proceed (NTP), apply to all codes, references, and standards. They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). This are posted at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. Air Force Corporate Facilities Standards (AFCFS) located at:

https://afcfs.wbdg.org. This document is an interactive online tool.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located at https://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf.

It is necessary to download the IFS for the PDF tools to function properly.

3.1.4. Contractor shall follow DoDI 5200.48/DAFI 16-1403 requirements in handling of Controlled Unclassified Information (CUI) Materials. (Refer to Attachment D

- CUI Docs Receipt and Attachment E - DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21) for details.

3.1.5. FC 4-420-07F Weapons-Capable Maintenance and Storage Facilities

3.1.6. UFC 3-501-01 Electrical Engineering

3.1.7. UFC 3-520-01 Interior Electrical Systems

3.1.8. UFC 3-560-01 Electrical Safety, O&M

3.1.9. NFPA 70 National Electrical Code

3.1.10. NFPA 101 Life Safety Code

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

3.1.11. Air Force Instruction 32-1064 Electrical Safe Practices

3.1.12. Air Force Instruction 32-1065 Grounding & Electrical Systems

3.1.13. ANSI C84.1 Electric Power Systems and Equipment - Voltage Ratings

3.1.14. ANSI/IEEE Std. 142 Recommended Practice for Grounding of Industrial and

Commercial Power Systems

3.1.15. ANSI/IEEE Std. 242 Recommended Practice for Protection and Coordination of

Industrial and Commercial Power Systems

3.2. Operational Security (OPSEC) – OPSEC Training and Briefing requirements due to location of work and Controlled Unclassified Information (CUI) classifications.

(Refer to attachment “CUI Docs Receipt” and “DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21)” for details.)

3.2.1. Contractor’s management shall ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an Operations Security (OPSEC) Awareness Briefing/Training prior to starting work and the briefing/training must be accomplished prior to entering the work site on day one of the work effort. The Government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s management to ensure training requirements are met. It is critical that Contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, the Statement of Work, as-built or other drawings, etc., in public or outside of the worksite. Contractor’s management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned CO. A Non-Disclosure Agreement (NDA) will be prepared by the facility’s security staff and signed by all contractor employees prior to being granted access to the work site.

4. Design and Engineering Services

4.1. Contractor shall perform and provide a detailed design and be responsible for a complete set of design documents. The design shall be completed by registered and licensed engineers and architects. The developer of the design shall be identified as the Designer of Record (DoR).

4.2. Contract Drawings

4.2.1. Produce drawings using Computer Aided Design and Drafting (CADD) and

Building Information Modeling (BIM) software as described in the project.

Provide Adobe Acrobat Portable Document Format (PDF) files for design review and record drawing submittals as required by the Government.

Drawings will comply with the DoD CADD Standard latest version and customer specific guidance. The CADD standard is available at (http://www.wbdg.org/ccb/) and BIM guideline.

4.2.2. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Life/Safety data shall be clearly compiled including, but not necessarily limited to, International Building Code (IBC) reference pertaining to the specific project and a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc. All drawings shall include a graphic scale. Lettering shall be no less than 1/8” high. The Government will provide the templates for the cover sheet, index sheet, etc. Drawings shall be accurate, professional, and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations, and general notes, to enable proper and satisfactory construction of the entire project.

4.2.3. Preliminary Design (65%): Contractor shall submit a preliminary design package that shall include, as applicable, deliverables described in deliverable requirements in Section 5.

4.2.3.1. Drawings to include final basic floor plans, developed architectural and structural sections and details, detailed mechanical and electrical equipment and distribution system layouts, detailed elevations, schedules, tables, completed Life/Safety data sheet, and IBC and UFC code analysis, and any other information required to clearly illustrate and describe the design.

4.2.4. Pre-Final Design (95%): Contractor shall submit a pre-final design package that will include, applicable deliverables described in deliverable requirements in Section 5 incorporating responses to all Government review comments and backcheck comments from previous submittals.

4.2.4.1. Contract drawings to include all floor plans, sections, details, elevations, completed schedules and tables, Life/Safety data sheet, and general notes as required to include the basis for design clearly defined on the first sheet of each discipline.

4.2.5. Final Design (100%): Final design shall include all drawings, specifications, Design Analysis Report (DAR) with all comments and corrections incorporated.

4.2.5.1. The design by the DoR at this level shall be complete, back checked, and fully corrected set of construction documents. All final drawings shall be sealed, stamped, signed, and dated by a project architect/engineer/principal of the firm registered in architecture and/or engineering as appropriate.

4.2.5.2. Files must be fully editable and match the drawings submitted for the final design submittal.

4.2.5.3. The 100% design will be reviewed and backchecked by the Government.

4.2.6. Drawings shall be prepared in AutoCAD provided in both full-size drawings

(24" x 36") and reduced drawings (11" x 17").

4.3. Specifications Standards

4.3.1. Specifications shall be delivered at each design submittal stage in accordance with the deliverable requirements in Section 5.

4.3.2. Provide technical specifications that are project specific, definitive, and free of ambiguities. Use of the Unified Facilities Guide Specifications (UFGS) system is mandatory in preparing specifications for Design/Build projects. UFGS are available at the Whole Building Design Guide website (http://dod.wbdg.org/).

4.3.3. The UFGS are published only in electronic format and are intended to be used with SpecsIntact software. The UFGS Master complies with UFC 1-300-02.

Updated UFGS are posted quarterly in February, May, August, and November.

4.3.4. Technical specifications shall be written according to Unified Facility Guide Specifications (UFGS) format made available at Whole Building Design Guide.org (www.WBDG.ORG/FFC/DOD) coordinated with the required disciplines. Note: Contractor shall follow the Front-end specifications and be added to the design / build project specifications. Front-end specifications are provided with this SOW.

4.4. Design Analysis Report (DAR)

4.4.1. Design Analysis Report shall be provided bound on 8-1/2” x 11” paper and on approved electronic media as approved by CE. It shall be arranged by discipline, meet all division specific UFC requirements, and support design decisions made throughout the design. The DAR shall provide a narrative description of the key elements and features of the design. It shall include calculations, material cut sheets, and explanations of options considered. The DAR shall also contain as a separate section, all previous design review comments annotated with action taken, cost estimate, and a listing of any outstanding issues requiring resolution. Drawings shall be submitted under a separate cover.

4.4.2. The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete DAR.

4.4.3. Purpose: The DAR contents shall be used 1) to provide a narrative description of the key elements and features of the design; 2) to provide a basis for design, including assumptions and design criteria such as temperature, humidity, and loads; 3) to provide the information, justification, and calculations of the design;

and 4) to provide the designer’s thought process in the development of the design.

4.4.4. Specific Content: The format and organization within the outline are at the discretion of the Contractor. Include catalog cuts of proposed products where applicable. Update the contents of the DAR at each required submittal point to account for changes and corrections since the last submittal. Calculations need not be resubmitted at each point if the previously submitted calculations were complete, and no corrections or changes were required. However, if calculations are not included with a subsequent submittal, the contents shall reference the submittal date, submittal title, volume number, and pages where the calculations may be reviewed. All calculations shall be included in the final submittal.

http://dod.wbdg.org/

4.4.5. Criteria: List all Air Force Manuals, regulations, instructions, military handbooks, UFC, codes, AFI, design guides, Comprehensive Plans (CPs), and CP bulletins used by the contractor for guidance in the project design.

4.4.6. Analysis Summary:

4.4.6.1. Describe the scope of work

4.4.6.2. Identify any violations of criteria that would occur if the project were constructed as described in the design documents.

4.4.6.3. Recommend phasing of construction if required to meet user needs.

4.5. Verify Information Needed – Contractor shall be responsible for obtaining additional information and any other information needed to develop accurate design drawings for a complete project. This may include creation of as-builts, site measurements, surveys, tests, and other material necessary to provide the Contractor with an adequate basis for design.

4.6. DoR Requirements During Construction – The DoR shall perform the following requirements during construction:

4.6.1. The DoR shall review ALL submittals, whether generated by the Contractor or a sub-contractor, for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the Government. The DoR shall provide a recommendation to approve or disapprove the submittal, with a complete and detailed description of the reasoning for disapprovals, and the recommendation shall be signed by the DoR on the cover page.

4.6.2. The DoR shall review ALL Requests for Information (RFI) by the Contractor for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the Government. The DoR shall provide a recommended response to the RFI, with a complete and detailed description of the reasoning for the recommended response, and the recommended response shall be signed by the DoR.

4.6.3. Not less than once per calendar month, the DoR shall visit the site and review the red line drawings being maintained by the construction Contractor. Within seven calendar days of the inspection the DoR shall issue a report to the Government evaluating the accuracy and currency of the red line drawings. The report shall be signed by the DoR.

4.6.4. The DoR shall attend and take minutes of any meeting with the Government during construction called by the Contractor or called by another party and the Contractor agrees to attend. Depending on the target agenda for the meeting the CO may waive this requirement on a case-by-case basis.

4.6.5. The DoR is responsible for all design/engineering aspects of the project through project close-out. The following sections describe the requirements that apply to the Contractor throughout the design and construction phases of the project.

4.7. Geospatial data and CADD as-builts:

4.7.1. Geospatial/mapping data (GIS/Georeferenced CAD) is required to be submitted for all work outside the bounds of footprints of buildings and structures.

Contract deliverables that involve maps or as-built drawings must be provided in a geo-referenced GIS (Geographic Information System) or geo-referenced CAD DWG file format. CAD DWG files must have a detailed key. All mapping data and drawings produced by the contractor must be delivered to the government and in this format.

4.7.2. Feature Attributes: The Contractor shall identify the classification, asset type, size, material type, depth, ID number, project number and any other necessary attributes for all surveyed, mapped, designed, or proposed features.

4.7.3. Accuracy

4.7.3.1. Information must be collected at no less than sub-foot for base areas and sub-meter for areas outside of the base boundary. All data must be collected within submeter accuracy, except for utilities underground data, which must be collected at survey grade accuracy of one foot or less.

4.7.4. Projection/Coordinate System

4.7.4.1. Geospatial data must be delivered in a georeferenced GIS (Geographic

Information System) format. All geospatial data must be delivered in the WGS_1984_UTM_Zone_13N coordinate System in Meters.

5. Deliverable Requirements

5.1. Period of Performance

5.1.1. The start of design and construction phase shall be approved by the CO in writing as two separate Notice to Proceeds (NTP). Calendar days provided in Table 5.1 below are timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule for Government approval.

5.1.2. Contractor shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a three-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in Table 5.1 below are timeframes to accomplish plans review, submittal reviews and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.3. The Government requires completion of the project within 421 days of contract award. The following Table 5.1 shows the timeframe of each Government response requirement.

5.1.4. Contractor shall provide 65%, 95%, and 100% design submittals in accordance with Table 5.2. The design analysis should include investigative and research information. Allow 21 calendar days for Government review and Contractor response following each submittal.

5.1.5. Schedule 65% and 95% review conferences to be held at Kirtland AFB after Government comments have been provided to the Contractor and the Contractor has prepared all responses.

5.1.6. Upon Government approval of the 65% and 95% design, Contractor shall provide the 100% design submittal.

5.1.7. Upon Government approval of the 100% design, Contractor shall provide the final 100% design submittal.

5.1.8. The 100% final design shall be manually signed, dated, and sealed by the licensed design professionals responsible for the design. Final SI, drawing and specification set submitted shall be an original signed set and marked “Issued for Construction”; copies will not be accepted.

Table 5.1

REQUIREMENT No. of Calendar Days

Contract Award – Design NTP 10 Days

Contractor Design Submittal 65%, 95% and 100% (30 days each) 90 Days

Government Review: 65% and 95% - Includes Government review and comments (14 days) and Contractor responses time (7 days) for each submittal.

(21 days each) 42 Days

Review Meetings – After Contractor responses are provided

(1 Day each) 3 Days

Government – 100% Back check 7 Days Preconstruction Conference NTP Meeting 1 Day Submit Permits Up to 45 Days Contractor – Construction Submittals 14 Days Materials Leadtime Acquisition 180 Days Demolition and Construction 21 Days Pre-Final Inspection and Punch-list 7 Days Final Inspection and Acceptance 1 Day Total Days 421 Days

5.1.9. Submittal Quantities.

Table 5.2

SUBMITTAL DESCRIPTION NUMBER OF

COPIES

65% DESIGN

Full-Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Reduced Size Drawings (11 X 17) PDF format DoD SAFE Specifications in PDF format DoD SAFE Design Analysis Report in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE Construction AF66 (MS Excel & PDF) DoD SAFE

95% DESIGN

Full Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Reduced Size Drawings (11 X 17) PDF format DoD SAFE Specifications in PDF format DoD SAFE Design Analysis Report in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE Construction AF66 (MS Excel & PDF) DoD SAFE

100% DESIGN (Issued for Construction) Full-Size (D) Drawings (Sealed Original w/1 Copy) 1 Set Reduced Size Drawings (11 X 17) PDF format DoD SAFE Full Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Specifications (Sealed Original w/1 Copy) 1 Set Specifications in PDF and Word format DoD SAFE Design Analysis Report (8-1/2 X 11 Bound, 2 Sided) PDF format

1 Ea.

Design Analysis Report (PDF and Word) DoD SAFE Estimated Const. Schedule (MS Project, PDF, Hard Copy) 1 Ea.

Construction AF66 (MS Excel & PDF) DoD SAFE

6. Construction Services

6.1. The Contractor shall be responsible for providing a complete and useable system and shall be responsible for accomplishing all tasks outline herein, drawings, and specifications.

6.2. Facility/User Coordination

6.2.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the PM and CE. The PM shall coordinate with the facility user.

6.2.2. Minimize interference with regular Kirtland AFB activities: The Contractor shall plan construction activities to minimize interference with the normal activities of Kirtland AFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

6.2.3. Contractor will have access to the facilities restrooms.

6.2.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user’s operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

6.2.5. Contractor shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

6.2.6. Contractor shall phase construction activities to least affect the active mission identified above. Any construction activates that will affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

6.3. Staging, Storage, and Parking

6.3.1. The Government will designate an area for construction staging and storage.

The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

6.3.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact areas designations to be discussed during the pre-construction meeting.

Parking will not be allowed on sidewalks or grass areas.

6.3.3. Construction shall not commence without prior coordination with CO, CE, and user.

6.4. Availability of Site

6.4.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are 7:00 AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum, confined to the weekends, and scheduled 30 days in advance. Due to this facility being secured, there will be delays to in-process and out-process.

6.4.2. Holidays: All federal holidays are observed and are not considered duty days.

6.4.3. Family Days: There will be limited Government staffing on family days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

6.4.4. Work after business hours, on weekends, or federal holidays will be allowed if requested 30 days in advance to the CO in writing for approval and not interfere with base or user’s missions. After business hours, federal holidays, and weekend work requests are dependent on the user’s escort ability to support the request.

6.4.5. Due to the sensitive location of the site, the Contractor may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the CO within 14 calendar days.

6.5. Schedule and Planning Requirements

6.5.1. The Contractor shall provide, with each progress payment, a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The Contractor shall prepare and submit an AF Form 3064 and AF3065 for approval.

6.5.2. Contractor shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, Contractor shall also submit a drawing to visually to depict areas work during the same period. Three-week look-ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB.

6.6. Notification Requirements

6.6.1. The Contractor is required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor and its team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include but are not limited to health risks, spills, changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

6.6.2. Utility outages: Outages require 45-day notice to schedule and major outages to the facility or mission shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the user’s escort ability to support the request.

6.7. Permits/ Environmental Requirements

6.7.1. The following permits are required on the subject project:

6.7.1.1. Welding/Burn Permit

6.7.1.2. Electrical Outage Permit

6.7.1.3. Landfill Permit

6.7.2. All permits and waivers shall be approved prior to any on-site work can begin.

6.7.3. If changes are made to the project, or new laws/policies enacted by the local agencies, there may be additional permits required for construction. Prior to starting work, it is recommended that the contractor verify current permit requirements are being met at the time of construction.

6.8. The Contractor shall comply with all AF, state, local, and federal environmental regulations. All applicable permits and approvals required by AF, Bernalillo County, City of Albuquerque, and the State of New Mexico shall be obtained prior to construction start.

6.9. Photo Documentation

6.9.1. Due to the site being a secured location, Government will have to take photos on the Contractor s’ behalf. Once the photos have been reviewed, the Government will distribute them out to the Contractor for their use and documentation. The contractor submit a request for photos to be taken on their behalf when submitting escort request.

6.9.2. During construction, prepare digital photo documentation of weekly field activities and progress in conjunction with the Government inspector. Digital photos shall be submitted using a minimum five mega pixel photograph in JPEG format. Provide an index for each set of photographs submitted, identifying the project number, the Contractor, and a brief description.

Photography of any kind shall be coordinated through the CO, PM, and CE. The PM shall coordinate with facility Point of Contact (POC).

6.10. Accident Prevention Plan (APP) and Checklist – Provide an APP and checklist in accordance with EM 385-1-1 for review and approval by the Government.

6.11. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions

6.11.1. Ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities.

Contractor shall provide plastic sheeting, covering of ventilation, and the use of sticky mats to minimize the transfer of construction dust and debris to the occupied areas of the building during construction. Contractor shall ensure that all trash and debris shall be disposed of on a regular basis.

6.11.2. Blockages or obstructions of any doorway or building egress shall be coordinated with the CO.

6.11.3. No food shall be prepared on the facility premises. Contractor shall coordinate with the user and PM in writing, to designate a location outside of the work area where breaks will be taken.

6.11.4. Replace or Repair: Contractor shall replace or repair to match original existing conditions, all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. Contractor shall inform the CO, PM, and CE in sufficient time to permit scheduling of all work prior to being enclosed.

6.11.5. Contractor shall ensure that all unfinished work is secured and protected from weather at the end of each workday. Contractor is responsible for any material and equipment loss incurred due to inadequate weather or security protection for the duration of this project.

6.11.6. Contractor shall review all contract documents prior to initial site visit to examine for all reasonably foreseeable issues. Items not brought up during the request for proposal phase shall be considered as part of the scope. Upon discovering issues during construction that could not be foreseen, or differing site conditions do not match documentation, the contractor shall stop work and immediately contact the Contracting Officer and Project Manager. Proceeding without notifying the Contracting Officer and Project Manager shall be taken as acceptance of conditions.

6.11.7. Daily Cleanup: Contractor shall ensure that all non-recyclable trash, debris, refuse, garbage, etc. is disposed in a safe and legal manner. The Kirtland AFB landfill will be available for disposal of non-hazardous construction and demolition waste.

6.11.8. Final Cleanup: Contractor shall ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and shall be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust.

6.12. Warranty

6.12.1. Contractor shall at minimum furnish an overall one-year warranty on services/workmanship performed and any equipment/items the Contractor purchases/installs for this effort. The warranty shall take effect upon the Beneficial Occupancy Date (BOD) by the Government after construction is completed. Contractor shall coordinate with any/all manufacturers’ extended warranties for special components and systems. Extended warranties shall identify exactly what component or system is being warrantied and the duration of the warranty. The specifications prepared by the Contractor shall include all specific extended warranty requirements for special components and systems.

6.13. As-Built Drawings and O&M

6.13.1. Contractor shall provide electronic copy of all O&M documents.

6.13.2. The Contractor shall provide electronic CAD and PDF as-built drawings that clearly identify the electrical renovations, encompassing all modifications, among other details of the project. Contractor is accountable for integrating Government feedback and making essential revisions to the as-built drawings in response to Government comments and any alterations made to the project, ensuring alignment with on-site installation changes. As-built documents shall follow the guidelines outlined in Attachment I – As-Built Guidance.

6.14. Transfer and Acceptance of DoD Real Property: DD Form 1354 (Draft, Interim, and Final)

6.14.1. Contractor is required to fill out a DD Form 1354 for real property records and a component and subcomponent list for new and previous equipment, to include, but not limited to model, serial numbers, and manufacture specification, locations, and before and…