Statement of Work.pdf

Indian Health Service

Nashville Area

Mid-Atlantic Tribal Health Center

Statement of Work for

Dental Supplies

04/04/2025

Statement of Work (SOW) for the

MATHC Dental Supplies

1.0 General

1.1 Background

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. Our Vision is for healthy communities and quality health care systems through strong partnerships and culturally responsive practices. This acquisition will enable the service unit to provide dental services via the Mid- Atlantic Tribal Health Center (MATHC) Dental Programs.

The Nashville Area is the most geographically and culturally diverse Area within IHS. This poses unique challenges to our staff and requires the use of creativity, flexibility, and understanding in accomplishing our mission. The Mid-Atlantic Service Unit (MASU) was founded in 2019 after seven tribes in the Commonwealth of Virginia received federal recognition.

The Mid-Atlantic Service Unit serves the Pamunkey, Chickahominy, Eastern Chickahominy, Monacan, Nansemond, Rappahannock, and Upper Mattaponi tribes. The completion of the MATHC facilities is imminent. Therefore, it is necessary to acquire all necessary dental supplies to support our staff and serve the patients effectively. Our ability to perform optimally depends on having these resources in place.

1.2 Objective

The Mid-Atlantic Service Unit is moving to direct care services by establishing a direct care clinic in Charles City, VA. This purchase is for the dental supplies to provide dental clinical services to patients. These products are necessary for the staff to ensure quality and comprehensive care to the patients in these clinics. This purchase needs to be processed at this time to meet an anticipated opening date of 08/01/2025.

This award shall require the vendor to serve as a single reliable source for all requested dental supplies.

1.3 Scope of Work

• The contractor shall deliver all supplies to the Mid-Atlantic Tribal Health Center no sooner than August 1, 2025, to coincide with the completion of construction of the building. Contractor shall confirm shipping address prior to actual shipping.

Delayed shipping must be available should the building construction not be completed on August 1, 2025.

• The contractor shall assure all dental supplies meet the specifications in the statement of work and the attached supply list/specification document.

• The contractor must meet or exceed all requirements included in the statement of work and the attached supply list/specification document.

• The contractor must be able to provide all the items on the statement of work and the attached supply list/specification document.

• The contractor must assure shipments are packaged properly for safe shipping.

• The contractor is responsible for the replacement of any and all goods that are damaged during the shipping process at no additional cost to IHS or MATHC.

• The contractor will assure all dental supply pieces are in the color specified in the statement of work and the attached supply list/specification document or in the color of which the contractor has proposed specifically for each item and the IHS has agreed to per award of the purchase order.

• The contractor will deliver, unpack, and place all dental supply items into the appropriate location within the clinic in coordination with the Supervisory Dentist on site, or equivalent point of contact.

• The contractor will remove packing material and any debris associated with the delivery, unpacking, and placement of the dental supplies, from the premises at the time of unpacking and properly dispose of all boxes off of IHS property.

• Should there be construction delays beyond August 1, 2025, the contractor will delay delivery and setup of dental supplies until IHS takes possession of the clinic from the construction contractor, and has been notified that MATHC is ready for delivery.

1.4 Period of Performance/Delivery

The Dental Supplies are to be delivered around August 1, 2025. The new health center is expected to start seeing patients in September 2025, pending any construction delays.

The contractor must delay delivery, unpacking, and setup of the dental supplies if needed, pending any construction delays. The contractor must have ALL supplies compiled and ready for delivery, unpacking, and set-up no sooner than August 1, 2025 but within 14 calendar days upon notification from the MATHC POC that the MATHC is ready for delivery.

1.5 Place of Performance

Indian Health Service Mid-Atlantic Tribal Health Center 2401 Roxbury Rd.

Charles City, VA 23030

1.6 Applicable Documents

Please see attached supply list/specification document.

1.0 General