Statement of Work.pdf

STATEMENT OF WORK

EMERGENCY ASBESTOS ABATEMENT

25Z1AH7

FMC LEXINGTON

1. SPECIFICATIONS:

A. INTRODUCTION:

The Federal Bureau of Prisons (FBOP), Federal Medical Center (FMC) in Lexington, Kentucky intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals required for Asbestos Abatement, at the Federal Medical Center (FMC Lexington) located at 3301 Leestown Road, Lexington, Kentucky, 40511.

The facility, constructed in the early 1930's, is comprised of an administrative security federal correctional institution and adjacent minimum security satellite camp. The "B" Building is a seven-story pier and post building with a masonry and metal panel exterior envelope located in the central section of the main institution.

SCOPE OF WORK:

1. Asbestos Containing Pipe Insulation

a. Removal and remediation of asbestos containing materials.

b. Remove and dispose of all contaminated materials using on-site dumpster provided by contractor.

c. FBOP staff will provide Engineering Control-Critical barriers.

2. Location and Quantities

a. Site Wide

l. TASK 1: Asbestos Abatement of approx. (16) wall cavities containing pipes insulated with Asbestos Contained Material (ACM). Each Cavity equals approximately 12’.

B. OUÅLITY ASSURANCE/ INSTALLATION REOUIREMENTS:

All asbestos workers shall be qualified and certified as required by the Environmental Protection Agency (EPA) and the State of Kentucky. Such certification must be verified in writing and submitted to the Contracting Officers Representative

(COR).

The prime contractor is responsible to ensure compliance with all Federal, State and Local environmental regulations during all phases of this project. Services and materials provided will be consistent with current industry standards and Underwriters Laboratories (UL).

The Contractor shall:

1. Upon request, submit an affidavit attesting the Contractor has in place and fully implemented a written Health, Safety, and Environmental Plan. The plan shall be compliant with all applicable Federal, State, Local and MSDS Regulations/Guidelines.

2. Be experienced in asbestos removal procedures and have certified employees.

3. Utilize material manufacturer's technical inspectors; acquire the minimum number of inspection service days as required by material manufacturer and/or the Federal Prison.

4. Dispose of all asbestos, remove material packaging, barrels, buckets, wrappers, and excess waste.

5. Dispose of asbestos containing materials in an approved land fill.

a. Comply with all DOT Regulations.

b. Supply the waste manifest to the FBOP Once the waste has left the premises.

6. Ensure ethical conduct, reduce the potential for conflict of interest, and provide full disclosure. Provide an affidavit of a company officer which will include:

a. Confirmation that all field employees in their organization have signed an ethics policy agreeing that they will conduct business in an ethical manner.

b. The name and address of each consultant paid by the supplier for specifying, recommending, or soliciting the supplier's products for the project,

7. Employ Field Technical Services Representatives to monitor project work, make inspections, report on work quality, and job progress.

8. Employ Field Technical Services Representatives available for asbestos removal final inspection.

9. Provide a local Field Representative to make periodic site visits, report work quality and job progress.

A Punch List will be initiated by Federal Prison Representative and submitted to the Contractor for each area of asbestos removed.

C. GENERAL WORKMANSHIP:

1. All work performed by contractor shall conform to this specification.

2. The presence and activity of the manufacturer's representative, architect's representative, and/or the Federal Bureau of Prison's representative shall in no way relieve the contractor of contract responsibilities or duties.

3. Substrate: Free of any foreign particles prior to sealing pipe chases.

4. Wrapper and packaging materials: Not to be included in completed pipe chase system.

5. Entrapped aggregate: Not permitted within sealed chases. Its discove1Y is sufficient cause for rejection of work.

6. Follow operation procedures as recommended by equipment manufacturer.

D. UTILITIES:

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, FBOP will provide restroom services and non-potable water. The Contractor shall provide all other supplies and materials needed to complete this project.

1. The Owner will provide all temporary water services from site location. The Contractor must provide all tempormy connections, valves fittings, hoses, etc. to accommodate his needs. Contractor shall take all necessary precautions against freezing; The Owner will provide a site location to which hook ups can be made.

2. The Owner will provide electrical power from existing circuit boards. The Contractor shall provide all temporary connections, lines, distribution circuit breakers, safety facilities, boxes, cords, etc. to accommodate all of his needs.

a. Owner will provide area distribution boxes so located that the individual crews may furnish and use 50 maximum length extension cords to obtain power and lighting at points needed for work, inspection and safety.

b. All temporary connections shall be in accordance with OSHA, local safety codes, and U.L, Design. Ground Fault Circuit Interrupters shall be placed at each power source.

E. HOUSE KEEPING AND MATERIAL DISPOSAL:

The Contractor will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The Contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FMC Lexington upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

F. SITE CONDITIONS:

l. Existing Conditions:

a. Building space directly affected by this specification will be utilized by on-going operations.

b. Interruption of the Federal Bureau of Prisons operation is not permissible without prior written approval from the Federal Bureau of Prisons.

a. Appropriate measure shall be taken to prevent dust, vapors, or odors from entering the building during asbestos removal and sealing of pipe chases.

3. Asbestos:

a. Contractor must conduct its operations according to applicable requirements including but not limited to those established by:

l) Occupational Safety and Health Administration (OHSA)

2) Environmental Protection Agency (EPA)

3) Department of Transportation (DOT)

4) State or Local Air Pollution Control Authorities/Agencies

5) State or Local Solid Waste or Hazardous Waste Authorities/Agencies

6) State or Local Health Department

7) State or Local Code Authorities

8) Other federal, state, or local agencies or authorities.

b. Contractor shall perform appropriate inspections, surveys and file timely notifications.

c, Inspectors; project planners, project managers, contractors, and workers involved in asbestos removal shall have appropriate training, licenses, and registrations.

d. Contractor and the Federal Bureau of Prisons shall be responsible to determine and implement regulatory compliance activities, including but not limited to work practices, engineering controls, personal protection, air monitoring, testing, hazard communication, material handling, record retention, and arranging for waste disposal/handling.

e. Contractor must file a Uniform Hazardous Waste Manifest from a proper landfill site for each load of asbestos containing material removed. Copies must be sent to the Federal Bureau of Prisons and material manufacturer.

Transportation of waste shall be in accordance with applicable Department of Transportation (DOT) requirements.

4. Safety Requirements:

a. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

b. Comply with federal, state, local, and Federal Bureau of Prisons fire and safety requirements.

c. Advice the Federal Bureau of Prisons whenever work is expected to be hazardous to Federal Bureau of Prisons, employees.

d. Maintain a certified supervisor while asbestos abatement procedures are in process.

e, maintain fire extinguishers within easy access whenever using power tools/equipment.

5. Waste Disposal: Do not re-use, recycle, or dispose of material manufacturer's product containers except in accordance with all applicable regulations. The contractor is responsible for proper use and disposal of product containers,

6. Environmental Requirements: Advice the Federal Bureau of Prisons when volatile materials are to be used near air ventilation intakes so that they can be shut down or blocked as the Federal Bureau of Prisons requires

7. Security Requirements:

a. Comply with Federal Bureau of Prisons security requirement.

Provide the Federal Bureau of Prisons with a current list of accredited persons.

c. Required identification must be displayed by all persons employed on this project.

d. No unescorted access is permitted in buildings by persons employed on this project.

8. Examination:

a. Contractor to verify ail measurements.

b. Contractor to verify conditions as satisfactory to receive work.

c, Do not begin asbestos abatement or seal pipe chases until all unsatisfactory conditions are corrected, Beginning work constitutes acceptance of conditions.

d. Check projections, curbs, and deck for anchorage, foreign material, moisture or unevenness that would prevent quality and execution of asbestos abatement and sealing pipe chases.

G. PREPARATION:

l. Protection:

a. The Contractor shall be responsible for protection of property during work. Lawns, shrubbier, paved areas, and buildings shall be protected from damage. Repair of any damage shall be done at no extra cost to the Federal Bureau of Prisons.

b. Provide at site prior to commencing removal of debris, a closed top lockable dumpster to be located adjacent to building where directed by the Federal Bureau of Prisons.

c. Chase sealing and asbestos abatement shall be in a watertight manner on the same day of installation or removal.

d. Remove dumpster or container from premises when full and empty at approved dumping or refuse area.

e. Cover windows and equipment with protective covering prior to application of encapsulate materials.

2. Surface Preparation:

a. Apply drop cloth on floors and over any materials that may require protection from dust, asbestos or debris.

b. Clean dust and debris from pipe chase with an HEPA Vacuum, including any debris that may have fallen to floor.

c. Asbestos lagging shall be removed in required areas to the point of 6" above ceiling, walls and floors.

d. Area shall be wet wiped of any remaining dust or debris.

e. Seal all cracks with an expanding spray foam that will take the shape of cracks and voids, forming an air tight bond to piping and concrete. Spray foam sealant shall have a temperature rating of 400 degrees F.

Area must be sprayed with an approved lock down agent to help eliminate any small particles of asbestos that cannot be detected by visual inspection.

g. Clean up ground and any surfaces below work area.

1. REGUALTIONS:

1. The following regulations are included as a guideline. Current EPA, OSHA and NOSH regulations must be followed.

Only the minimum requirements to complete the abatement per regulations are required.

2. This work shall be performed in accordance with these specifications, EPA, OSHA and MOSH regulations and any other applicable federal and state government regulations concerning asbestos related construction activities.

a. In the event of conflicting requirements, the most stringent provisions shall be applicable.

b. Governing regulations include but are not limited to the following:

OSHA Regulations 29 CFR 1910.20, 1910.134, 1910.1001, 1910.1200, and 1926.1101 in their entireties; and 3) Kentucky Asbestos Regulations.

c. - The Contractor's attention is directed to the fact that work under this contract shall be performed in strict accordance with amended OSHA asbestos standard.

J. AUTHORITY TO STOP WORK:

The Contracting Officer Representative has the authority to stop the abatement work at any time if he/she determines, either personally or through results of air sample tests that the work area is not within these specifications and/or all applicable regulations. The work shall not continue until the conditions have been corrected to the satisfaction of the Contracting Officer and Contracting Officer Representative. The period of inactivity which is required to resolve the violation(s) shall be at the Contractor's expense. No extension in time will be granted.

K. BUILDING SECURITY:

The security of the premises is the responsibility of the Federal Bureau of Prisons.

L. EMERGENCY PRECAUTIONS:

Local medical emergency personnel', (i.e. ambulance crews) shall be notified prior to the commencement of the abatement operation as to the possibilities of having to handle contaminated or injured workers, and shall be advised on safe decontamination procedures.

I. A notice of verification that all the above parties have been notified must be presented to the Construction Manager prior to commencement of abatement work.

M. DAMAGE CAUSED BY CONTRACTOR:

The Contractor shall provide all labor, materials, and equipment necessary for protection of furnishings, equipment, and/or building structures from damage. The Contractor shall replace or repair, at his own cost, any items damaged due to work performed under this Contract, equal to their original construction or finish, to the satisfaction of the Contracting Officer.

N. ASBESTOS REMEDIATION:

l. Negative Air Systems:

a. The negative air systems for containment areas will be exhausted outside the building, unless othe1Nise approved by the Contracting Officer, in writing.

b. Contractor shall seal off all openings, including but not limited to corridors, doorways, elevator doors, skylights, ducts, grills, diffusers and any other penetrations of the work area, with two (2) layers of 6 mil plastic sheeting and tape. These enclosures of the work areas are defined herein as critical barriers.

2. Air Monitoring:

a. Air Monitoring Services are to be supplied by the Contractor, from an independent source.

b. Air sampling professional is to conduct air sampling and testing in accordance to meet Federal, State, Local, and

Environmental regulations. Types of sampling include pre-abatement, area sampling, personal, ambient} and any air volume requirements.

c. The Contractor shall conduct area air sampling as required by applicable codes and regulations,

d. Air Monitor shall conduct preliminary or baseline air sampling prior to any construction activity related to this contract.

Preliminary or baseline air samples of airborne asbestos concentrations shall be conducted inside and outside the premises to determine the level of asbestos fibers prior to the commencement of work.

f. One preliminary sample shall be collected in each Work area.

t) The air sample volume shall be at least 1500 liters.

2) The preliminary air sample shall be analyzed through Phase Contrast Microscopy.

g. In addition to the requirements of OSHA 1926.1101 and 401 KAR 63:042, the Contractor shall be required to perform personal, area, and clearance air monitoring every work shift, in each work area where abatement activities occur, in order to determine that appropriate protection is being utilized.

l) Air monitoring is to be performed before, during, and after abatement, inside and outside of containments. 2) Phase Contrast Microscopy (PCM) method of testing is to be used.

h.The Contractor's laboratory analysis of air samples shall be performed by an approved laboratory.

i. Results of personnel air sample analyses shall be available verbally within 24 hours of sampling. Written laboratory reports shall be delivered to the FBOP Asbestos Supervisor within five days. Test results are to be submitted weekly.

j. The final clearance air sampling shall be collected using aggressive air sampling techniques. Contractor shall supply leaf blower to agitate the space.

k. Should the Contractor fail the initial final clearance sampling, the area shall be re cleaned and re sampled at the expense of the Contractor with no increase in the contract time, until the standard of cleaning is achieved.

l. A thorough visual examination of the work area will be conducted by the FBOP Asbestos Supervisor before area can be cleared and reopened.

m. Containments shall not be removed until areas have been cleared to enter by the Air Monitor and the FBOP Asbestos Supervisor.

n. After achieving the Standard of Final Clearance and the work area is free of dust, dirt, and debris, the Contractor shall remove the plastic and tape seals from doors, windows, vents, etc., and all other openings from the work area.

O. DISPOSAL OF ASBESTOS WASTE

1. Ail materials containing asbestos or that may be contaminated with asbestos must be disposed of as asbestos waste.

This includes, but is not limited to: asbestos containing waste, all plastic sheeting, contaminated protective suits, filters, foot covering, tape, etc.

2. The workers shall perform this activity in approved disposal suits and appropriate respirators.

3. As work progresses, the Contractor shall remove sealed and labeled containers so that available storage space is not exceeded.

4. Disposal of such containers shall be at an authorized disposal site in accordance with the requirements of the appropriate disposal authorities.

5. Waste materials must be transported in enclosed or covered trucks to prevent loose containers from falling off the vehicle.

6. At the disposal site, sealed bags must be carefully lowered into the burial site unless the bags have been broken or damaged, and if the disposal site allows bags to be buried.

7. At the dumpsite, the bags or barrels must be carefully lowered into approved landfills by the workers.

8. Contractor shall notify Contracting Officer of proposed date and time of transporting waste to the landfill.

9. Contractor shall submit to the Contracting Officer the completed Disposal of Asbestos Waste Form, Manifest and receipt from landfill.

II.CONTRACTOR SECURITY/WORKING REGULATIONS

A. WORK HOURS:

1. Work Hours for the Contractor are 6:30 AM — 3:00 PM, Monday Friday, excluding federal holidays.

2. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

3. Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. DELIVERY OF MATERIALS:

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

2. Any construction related deliveries which are directly shipped to the Contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

3. Under no circumstances will FMC Lexington or its staff be responsible for the acceptance of any Contractor or company deliveries. The Contractor shall be responsible for providing their own means of loading and unloading Contractor material or equipment.

4. The Contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The Contractor will not impede/block the driveway at any time during or after the work shift.

C. SAFETY AND PERSONAL PROTECTIVE EOUIPMENT:

1. All Contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff, all extension cords regardless of length shall be in good condition, with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FMC Lexington locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be following the institution Lock-out program.

2. Respiratory Protection, if required:

a. The Contractor shall provide appropriate respiratory protection in accordance with OSHA regulations for each phase of work. The respiratory protection shall be applicable for the activity and fiber level within the work area.

Respiratory protection shall be in accordance with 29 CFR 1926.1 101

3. Protective Clothing, if required:

a. The Contractor shall provide his employees and authorized visitors with the following protective equipment at a minimum:

l) Full - body coverall; 2) Head covers or hoods.

3) Gloves.

4) Eighteen-inch-high boot type foot cover or reusable footwear; 5) Hard hat (if applicable); and

6) Eye protection devices (if applicable).

7) The Contractor shall have available for authorized visitor’s two (2) extra or spare air hoses and connectors or appropriate respirators to allow entry into work area at any time without removing a worker from the work area.

D. ADDITIONAL CONSIDERATION:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FMC Lexington, The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work.

The Contractor may request copies of these documentation photos for record keeping,

2. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed, as inmates wear these colors. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforc