Statement of Work.pdf

Page 1 of 4 Revision Date: July 14, 2023

Department of Human Services

Statement of Work

Oral Surgery and/or Restorative Dental Procedures

At

Loysville Youth Development Center and South Mountain Secure Treatment Unit

IFB Number: 6100063347

I. Objective The Department of Human Services (“Department”), is seeking a contractor to provide Oral Surgery and/or Restorative Dental Procedures to adjudicated juveniles of the Loysville Youth Development Center (“LYDC”), located at 8 Opportunity Drive, Loysville, Pennsylvania 17047, and South Mountain Secure Treatment Unit (“SMSTU”), located at 10056 South Mountain Road, South Mountain, Pennsylvania 17261 (collectively the ”Facilities”).

II. Background

The selected contractor shall provide Oral surgery, Restorative Dental Procedures, or both, to residents of LYDC and SMSTU at the selected Contractor’s facility.

III. Term of Service

The term of this Service will commence upon issuance of a Purchase Order (“PO”) to the selected Contractor (“Effective Date”) and will expire two years after the Effective Date, unless it is terminated earlier pursuant to the terms of the PO.

The parties may agree to renew the PO for up to three additional one-year renewal periods, upon the same terms and conditions as set forth in the PO. At the time of each renewal the Department and Contractor may negotiate the PO unit price, not to exceed a maximum of 3% over the unit price in effect at the time of each renewal term. The term of this Project may be extended by and at the sole option of the Commonwealth for up to three months upon the same terms and conditions where a continued need exists for the services of the selected contractor and there has been no termination under the terms of the PO.

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IV. Scope of Work

1. The Facilities’ Dental Department will request services from the selected

Contractor for consumers at each facility.

2. The selected Contractor shall provide the following oral surgery or restorative dental procedures:

A. Examination and Evaluation;

B. Diagnosis;

C. Medical treatment and procedures necessary to treat medical diagnosis; and D. Follow-up care examinations, as needed.

V. Specific Requirements and Qualifications

The Selected Contractor shall be Board Certified in the specialty of oral surgery and shall possess an unrestricted license to practice Dental Oral Surgery in the Commonwealth of Pennsylvania.

The Selected Contractor shall provide proof of Dental Malpractice and Liability Insurance for the entire term of the Contract. Contractors should electronically attach proof of the required insurance to their bid.

VI. Bid Requirements/Qualifications Contractors’ electronic submission must include the following as attachments. Failure to submit these items when they are needed may result in the rejection of the Contractor’s submission.

• Professional License Number

• Board Certification and License

• Proof of Insurance

• Workers Protection and Investment Certification

VII. Questions and Answers

All questions regarding the IFB must be submitted via the RA-pwbidquestions@pa.gov email address. All questions must be received by 4/22/25 by 12:00pm. Include the IFB bid number in the subject of the email.

All questions and answers are considered an addendum to the IFB. Answers will be posted by 04/25/24 13:00 pm.

VIII. Award Award will be made based on lowest responsible and responsive bidder.

This solicitation is reserved for small businesses for the small business reserve program.

mailto:RA-pwbidquestions@pa.gov

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Please visit the following website for further information on getting self-certified/verified:

https://www.dgs.pa.gov/Small%20Diverse%20Business20Program/Pages/default.aspx

IX. Estimated Quantities The quantities are estimated only and may increase or decrease dependent upon the needs of the department.

X. Contact Information

Robert Polites, Nurse Manager

Loysville Complex Loysville, PA. 17047 Phone: 717-789-5565

XI. Invoicing

The selected Contractor shall submit a copy of invoices to the below address. Invoices will be verified and approved by the Facility Contract Monitor prior to payment being issued.

DHS – Loysville Complex Attn: Accounting Dept.

8 Opportunity Drive Loysville, PA 17047

XII. Confirmation of Service

A Service Receipt will be used to verify that work has been completed.

A Service Receipt should be sent to:

DHS - LYDC

Attn: Accounting Dept.

8 Opportunity Drive Loysville, PA. 17047

XIII. Payment Provisions:

The selected Contractor will be reimbursed only for commodities/services performed and accepted by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in the invoices being returned to the contractor and will substantially delay processing of

Page 4 of 4 Revision Date: July 14, 2023 payments. The contractor shall be paid upon satisfactory delivery/completion of work performed and submission of an invoice on the contractor’s letterhead.

The invoice should contain at minimum the information listed on the sample invoice – Supplier Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

XIV. Prison Rape Elimination Act Requirements:

In accordance with its zero-tolerance policy, DHS prohibits all forms of sexual abuse and sexual harassment of juvenile in its facilities. The selected contractor shall comply with Department policy and with the Prison Rape Elimination Act of 2003 (PREA) and its regulation at 28 C.F.R. Part 115 Subpart D, Standards for Juvenile Facilities.

At a minimum, the selected Contractor shall provide a copy of DHS’s Zero Tolerance for Sexual Abuse and Harassment pamphlet to all staff members, including staff of subcontractors who have any contact with juveniles at the facility and shall provide to DHS confirmation of each staff member’s receipt and understanding of the pamphlet as well as to any new staff that may be hired for the duration of the contract. The selected contractor staff members and subcontractors, if any, will not be permitted to provide services until completed sign-off forms are received for those individuals who may come in contact with juveniles at the facility.

DHS may require selected contractor’s staff, including that of subcontractors to undergo additional DHS provided training on their responsibilities under DHS’s sexual abuse and sexual harassment prevention, detection and response policies and procedure. DHS will determine whether additional training is required based upon the nature of contracted services and the level of contact with juveniles at the facility.

Failure to meet the DHS’s requirements regarding PREA training may result in consequences ranging from an individual’s inability to provide services up to and including termination of the contract.

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc