Statement of Work.pdf

STATEMENT OF WORK (SOW)

Weight Handling Equipment Inspections

Coast Guard Base Charleston North Charleston, SC 29405

1.0 GENERAL

Contractor is to provide all tools, parts, and labor for the inspection of five (5) overhead hoists.

1.1 OBJECTIVE

This is now an annual requirement as per the Support Equipment Product Line. The Coast Guard’s Support Equipment Product Line has a new requirement that all overhead hoists must be inspected by on an annual basis. Base Charleston does not have anyone yet that is qualified to conduct these inspections, therefore the inspections need to be conducted by a licensed contractor.

1.2 SCOPE

The Statement of Work (SOW) for this project includes the identification, inspection and labeling of five (5) overhead hoists. The contractor shall provide all labor and equipment to accomplish the scope of this work.

1.3 LOCATION OF SITE

There is a total of five hoists between two different locations: locations.

Location (1) Building 681 located at USCG Base Charleston, 1050 Register St., North Charleston, SC, 29405.

Location (2) Sector Charleston Engineering Building located at USCG Sector Charleston, 196 Tradd St. Charleston, SC 29401

1.4 POINTS OF CONTACT

Technical POC (primary): CWO Richard Moreno, contact # (843) 740-3303 Technical POC (secondary): MK1 Dalton Judd, contact # (843) 740-3041

2.0 SPECIFIC REQUIREMENTS/TASKS

The contactor must furnish all necessary materials, tools and labor necessary to accomplish the inspection of (5) overhead hoists.

2.1 TASK ONE. Inspect five (5) overhead hoists in accordance with the Maintenance Procedure Card provided in Enclosure (1).

2.1.1 Inspect (3) overhead hoists in Building 681 at Base Charleston 1050 Register St. North Charleston, SC as per Enclosure (1).

2.1.2 Inspect (2) overhead hoists in the USCG Sector Charleston Engineering Building at 196 Tradd St. Charleston, SC as per Enclosure (1).

2.1.3 Document and report any discrepancies to the Technical and provide an estimate for any needed repairs.

2.1.4 Notify the technical POC when complete and provide a copy of the inspection sheets and metal tags indicating the inspection was satisfactory.

3.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of the contract, except the Government Furnished Resources specified in section 3.1, 3.2, and 3.3.

3.1 GOVERNMENT FURNISHED RESOURCES

The Government will provided access to the facility for the Contractor as required in the performance of the tasks identified in this SOW to include restroom use, site and building electrical power as currently available, security response, and fire protection.

3.2 AVAILABILITY OF UTILITIES

Water and electric are confirmed available in reasonable quantities at the site.

3.3 STORAGE AREA

The Contractor will be provided a storage area in a location determined by the COR.

The Contractor shall be responsible for restoring the area to its original condition at the completion of work. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risk of loss.

4.0 CONTRACTOR PERSONNEL

4.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

4.2 EMPLOYEE IDENTIFICATION

All personnel shall carry property identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license or a company issued ID. The ID must be laminated and show a facial picture of the individual. Individuals without proper ID will be escorted off the premises.

Contractor employees must comply with all Government escort rules and requirements for visitors.

4.3 BASE ACCESS

The Contractor shall provide the Technical POC with a list of names of all personnel who will be working on site at least 10 days in advance. The Contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on site. All personnel working on site must present a valid driver’s license to get access to the base.

4.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. Smoking is only authorized in the designated smoking areas on the property.

Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized.

4.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.0 OTHER APPLICABLE CONDITIONS

5.1 PERIOD OF PERFORMANCE

The services outlined in this SOW must be completed within 30 calendar days from the date of the award.

5.2 PLACE OF PERFORMANCE

The primary places of performance will be at Base Charleston, 1050 Register St North Charleston and Sector Charleston 196 Tradd St. Charleston, SC. Inspections can be completed at both locations on the same day, or each location on a separate day.

5.3 UTILITY OUTAGES

Before interrupting or shutting down any utilities, the Contractor must make a request to the Technical POC at least two (2) working days before anticipated interruption.

5.4 FINAL INSPECTION AND ACCEPTANCE

When work is complete, contact the Technical POC for final inspection.

Hoist 1 of 3 in Building 681

Hoist 2 of 3 in Building 681

Hoist 3 of 3 in Building 681

Hoist 1 of 2 in the Sector Charleston Engineering Building

Hoist 2 of 2 in the Sector Charleston Engineering Building

U.S. COAST GUARD

OVERHEAD HOIST

S00014.0

REV’D: 09/25/24

ASSET NUMBER OPERATING ACTIVITY MAINTENANCE ACCOMPLISHED MAINTENANCE DUE

DATE ASSET HOURS DATE ASSET HOURS

MO DAY YEAR MO DAY YEAR

ZULU DATE ZULU TIME

MO DAY YEAR

ITEM NO.

[ 1 ] DUE

CMS CODE ACTION DESCRIPTION CEINUM

N/A INSPECT/CHECK ANNUAL INSPECTION N/A

SCHEDULED UNSCHEDULED

DISCREPANCIES FOUND: NO_____ YES_____

MAN HOURS: Rate_____ Hours___.__ Rate_____ Hours___.__ Rate_____ Hours__.__

IF DISCREPANCIES ARE FOUND REMARKS ARE REQUIRED

REMARKS:

TECHNICIAN’S

SIGNATURE

TECHNICIAN’S

ID

*ASTERISK INDICATES QA REQUIRED

QA

REFERENCES: OEM SERVICE MANUAL

REVIEWED

BY LOG YN DATA ENTRY

COMPLETED

Enclosure (1)

S00014.0

REV’D 09/25/24

1 OVERHEAD HOIST/GANTRY CRANE ANNUAL INSPECTION

REFERENCES:

ALCOAST 346/24 INSPECTION AUTHORIZATION AND REQUIREMENTS FOR WEIGHT AND MATERIAL

HANDLING SUPPORT EQUIPMENT

OSHA Regulations (Standards-29CFR)

TOOLS/TEST EQUIPMENT:

NONE

EXPENDABLES:

NONE

CONSUMABLES:

Rags, Lint Free, P/N: A-A-59323, CAGE: 58536, NIIN: 001657195

NOTE: This inspection shall be completed by command designated Competent Personnel as defined in ALCOAST 346/24 INSPECTION

AUTHORIZATION AND REQUIREMENTS FOR WEIGHT AND

MATERIAL HANDLING SUPPORT EQUIPMENT or through certified contract inspectors.

NOTE: The annual inspection may be completed either organically or by a certified contractor. Completion and resource used for each shall be annotated in Step 1 C 2.

NOTE: Ensure Support equipment asset is as clean as possible prior to inspection.

A PRELIMINARY STEPS

1. Ensure area is safe for maintenance.

WARNING

REFER TO THE SAFETY DATA SHEET (SDS) FOR ANY CLEANING

COMPOUND USED. THE PRECAUTIONS, PROCEDURES AND

SPECIAL PROTECTION INFORMATION CONCERNING THE

COMPOUND SHALL BE FOLLOWED.

CAUTION

DO NOT SPRAY DIRECTLY INTO LIGHTS, WIRING HARNESSES,

WIRE LOOM CONNECTORS, BEARINGS, AXLES, SHAFTS, ENGINE

COMPONENTS, OR EXHAUST SYSTEMS.

CAUTION

DO NOT DIRECT SPRAY AS TO REMOVE MARKINGS OR PAINT

FROM COMPONENTS.

NOTE: Support Equipment may be cleaned by any method or combination of processes that will not degrade components or systems.

NOTE: Cleaning Compounds may contain phosphates and shall not be used in areas that prohibit its use.

2. Ensure Support Equipment asset is clean in preparation for inspection in accordance with OEM maintenance manual.

a. Tape openings and seal with barrier material to prevent moisture intrusion prior to washing.

b. Ensure exterior surfaces are clean and free of the following:

(1) Dirt

(2) Dust

(3) Grease

(4) Contaminants

CAUTION

THE AIR STREAM OF PREPARED (FILTERED AND DRIED AIR) SHALL

BE DIRECTED AWAY FROM COMPONENTS.

NOTE: Support Equipment may be dried using compressed air. Wiping rags or wiping papers may be used provided they are linen, combed cotton, or lint free, non-woven fabric as listed by the General Services Administration (GSA).

3. Dry the support equipment.

4. Remove all barrier material.

B INSPECT

WARNING

SE ASSET SHOULD BE TAGGED AS OUT OF COMMISSION (OOC)

PENDING ANNUAL INSPECTION UNTIL INSPECTION IS COMPLETE.

FAILURE TO COMPLY MAY RESULT IN PERSONAL INJURY.

WARNING

DUE TO THE HEIGHT OF THE OVERHEAD HOIST, IT IS ESSENTIAL

TO PERSONNEL SAFETY THAT APPROVED LADDERS,

PERSONNEL LIFTS AND/OR SCAFFOLDING IS USED WHILE

SERVICING THE OVERHEAD HOIST. DON PERSONAL FALL

ARREST SYSTEM WHEN WORKING AT HEIGHTS OF 6 FEET OR

GREATER. ENSURE SYSTEM IS APPROPRIATELY SECURED TO

STABLE TIE-OFF POINT. ENSURE SYSTEM IS SET SO THAT

WORKER NEITHER FREE FALLS MORE THAN 6 FEET NOR COMES

IN CONTACT WITH A LOWER LEVEL OR WATER IN THE EVENT OF

A FALL. FAILURE TO COMPLY MAY RESULT IN SERIOUS

PERSONAL INJURY OR DEATH.

WARNING

DANGEROUS VOLTAGES ARE PRESENT WHEN EQUIPMENT IS

OPEN AND ENERGIZED. DO NOT WORK ALONE.

NOTE: Direct access to the hoist and trolley will require use of an aerial work platform, personnel lift, scaffolding or an extension ladder.

NOTE: Ensure Support equipment asset is as clean as possible prior to inspection.

1. Access hoist and trolley unit (if applicable).

2. Inspect the manufacturer’s data/identification plate (Refer to Figure 1):

a. Verify the plate is permanently affixed to the equipment.

b. Verify the plate is legible.

3. Verify the following exterior markings are legible:

NOTE: See ALCOAST 223/23 SUPPORT EQUIPMENT DATA PLATE

VERIFICATION AND ADDITIONAL MARKING REQUIREMENTS FOR

WEIGHT AND MATERIAL HANDLING EQUIPMENT for mandated Working Load Limit, and Safety Inspection Date markings.

a. Working Load Limit marking(s) (Refer to Figure 2)

b. Safety Inspection Date

WARNING

DUE TO THE HEIGHT OF THE OVERHEAD HOIST, IT IS ESSENTIAL

TO PERSONNEL SAFETY THAT APPROVED LADDERS,

PERSONNEL LIFTS AND/OR SCAFFOLDING IS USED WHILE

SERVICING THE OVERHEAD HOIST. DON PERSONAL FALL

ARREST SYSTEM WHEN WORKING AT HEIGHTS OF 6 FEET OR

GREATER. ENSURE SYSTEM IS APPROPRIATELY SECURED TO

STABLE TIE-OFF POINT. ENSURE SYSTEM IS SET SO THAT

WORKER NEITHER FREE FALLS MORE THAN 6 FEET NOR COMES

IN CONTACT WITH A LOWER LEVEL OR WATER IN THE EVENT OF

A FALL. FAILURE TO COMPLY MAY RESULT IN SERIOUS

PERSONAL INJURY OR DEATH.

WARNING

DANGEROUS VOLTAGES ARE PRESENT WHEN EQUIPMENT IS

OPEN AND ENERGIZED. DO NOT WORK ALONE.

NOTE: Direct access to the hoist and trolley will require use of an aerial work platform, personnel lift, scaffolding or an extension ladder.

(1) Verify inspection date is current.

c. SEPL Asset identification decal with number

d. Instruction plates

e. Unit property tag

f. Any other affixed warning decals and labels

ENSURE EQUIPMENT IS PROPERLY TAGGED OUT. FAILURE TO

COMPLY MAY RESULT IN SERIOUS PERSONAL INJURY OR DEATH

NOTE: Utilize the OEM’s specifications specific to the Support Equipment model being assessed.

4. Complete Equipment Lockout/Tags-Plus Process IAW OSHA Regulations (Standards-29CFR) Subpart S, Electrical, Standard Number 1910.333.

5. Inspect exterior of hoist/motor assembly for the following:

a. Leaks

b. Missing, damaged, or loose hardware.

c. Damaged protective enclosures.

d. Evidence of corrosion, rust or cracking or peeling exterior materials.

e. Exterior paint is smooth and not peeling.

f. All installed fittings are properly lubricated.

WARNING

DUE TO THE HEIGHT OF THE OVERHEAD HOIST, IT IS ESSENTIAL

TO PERSONNEL SAFETY THAT APPROVED LADDERS,

PERSONNEL LIFTS AND/OR SCAFFOLDING IS USED WHILE

SERVICING THE OVERHEAD HOIST. DON PERSONAL FALL

ARREST SYSTEM WHEN WORKING AT HEIGHTS OF 6 FEET OR

GREATER. ENSURE SYSTEM IS APPROPRIATELY SECURED TO

STABLE TIE-OFF POINT. ENSURE SYSTEM IS SET SO THAT

WORKER NEITHER FREE FALLS MORE THAN 6 FEET NOR COMES

IN CONTACT WITH A LOWER LEVEL OR WATER IN THE EVENT OF

A FALL. FAILURE TO COMPLY MAY RESULT IN SERIOUS

PERSONAL INJURY OR DEATH.

WARNING

DANGEROUS VOLTAGES ARE PRESENT WHEN EQUIPMENT IS

OPEN AND ENERGIZED. DO NOT WORK ALONE.

g. Bent, cracked, or worn accessories.

h. Missing, loose, or poor fitting covers, panels.

i. Verify wire harnesses are not frayed, brittle, or loose.

6. Inspect operator control pendant (Festoon) trolley(s) for damage or excessive wear. (Refer to Figure 3)

7. Inspect operator control pendant cabling for chaffing or other damage.

DUE TO THE HEIGHT OF THE OVERHEAD HOIST, IT IS ESSENTIAL

TO PERSONNEL SAFETY THAT APPROVED LADDERS,

PERSONNEL LIFTS AND/OR SCAFFOLDING IS USED WHILE

SERVICING THE OVERHEAD HOIST. DON PERSONAL FALL

ARREST SYSTEM WHEN WORKING AT HEIGHTS OF 6 FEET OR

GREATER. ENSURE SYSTEM IS APPROPRIATELY SECURED TO

STABLE TIE-OFF POINT. ENSURE SYSTEM IS SET SO THAT

WORKER NEITHER FREE FALLS MORE THAN 6 FEET NOR COMES

IN CONTACT WITH A LOWER LEVEL OR WATER IN THE EVENT OF

A FALL. FAILURE TO COMPLY MAY RESULT IN SERIOUS

PERSONAL INJURY OR DEATH.

WARNING

DANGEROUS VOLTAGES ARE PRESENT WHEN EQUIPMENT IS

OPEN AND ENERGIZED. DO NOT WORK ALONE.

8. Inspect wire rope/chain.

a. Lower wire rope/chain to full down position.

b. Visually inspect the entire length of wire rope/chain for the following:

(1) No broken strands

(2) No crimping

(3) No broken links

(4) No broken welds

(5) No corrosion

(6) Wire rope clips are properly fastened

c. Visually inspect rope drum for damage/corrosion.

d. Visually inspect upper sheave(s)/sprocket(s) (as applicable)

e. Visually inspect lower sheave(s)/sprocket(s) (as applicable)

9. Inspect lower block and hook for missing bolts or screws.

10. Inspect hook safety latch.

a. Verify spring tension ensures contact with the hook.

11. Inspect the operator controls for the following:

a. Proper support for Pendant Button Control

(1) Verify presence of support cable or chain with slack in power chord.

b. Correct labels and markings

c. No missing or damaged buttons

DUE TO THE HEIGHT OF THE OVERHEAD HOIST, IT IS ESSENTIAL

TO PERSONNEL SAFETY THAT APPROVED LADDERS,

PERSONNEL LIFTS AND/OR SCAFFOLDING IS USED WHILE

SERVICING THE OVERHEAD HOIST. DON PERSONAL FALL

ARREST SYSTEM WHEN WORKING AT HEIGHTS OF 6 FEET OR

GREATER. ENSURE SYSTEM IS APPROPRIATELY SECURED TO

STABLE TIE-OFF POINT. ENSURE SYSTEM IS SET SO THAT

WORKER NEITHER FREE FALLS MORE THAN 6 FEET NOR COMES

IN CONTACT WITH A LOWER LEVEL OR WATER IN THE EVENT OF

A FALL. FAILURE TO COMPLY MAY RESULT IN SERIOUS

PERSONAL INJURY OR DEATH.

WARNING

DANGEROUS VOLTAGES ARE PRESENT WHEN EQUIPMENT IS

OPEN AND ENERGIZED. DO NOT WORK ALONE.

d. No cracked or broken housing

12. Remove Lockout/Tags-plus Material and Hardware IAW OSHA Regulations (Standards-29CFR) Subpart S, Electrical, Standard Number 1910.333.

13. Inspect operational functionality:

ONLY QUALIFIED OPERATOR’S ARE AUTHORIZED TO OPERATE

THE ASSET TO ACCOMPLISH THE FOLLOWING STEPS. FAILURE

TO COMPLY MAY CAUSE SERIOUS PERSONAL INJURY.

WARNING

APPROPRIATE SAFETY PRECAUTIONS SHALL BE TAKEN AND

PROPER PERSONAL PROTECTIVE EQUIPMENT SHALL BE WORN

BY ALL PERSONNEL IN THE SURROUNDING AREA OF MATERIAL

HANDLING OPERATIONS. FAILURE TO COMPLY MAY CAUSE

SERIOUS PERSONAL INJURY.

NOTE: Refer to asset operator’s manual for appropriate procedures.

a. Energize motor, (local and remote stations) (as applicable)

b. Verify there are no unusual noises.

c. Verify emergency stop operation (if equipped).

d. Verify travel/motion audible signal operates (if equipped).

e. Verify the operation of the directional controls.

(1) Shift directional controls to travel forward.

(a) Check for proper operation.

(b) Check brakes.

1) Ensure hoist travel stops with coast to avoid swinging load.

(2) Shift directional controls into neutral (if applicable).

(a) Check for proper operation.

(b) Check brakes.

1) Ensure hoist travel stops with coast to avoid swinging load.

(3) Shift directional controls to travel in reverse.

(a) Check for proper operation.

(b) Check brakes.

1) Ensure hoist travel stops with coast to avoid swinging load.

(4) Shift directional controls to travel left.

(a) Check for proper operation.

(b) Check brakes.

(5) Shift directional controls to travel right.

ONLY QUALIFIED OPERATOR’S ARE AUTHORIZED TO OPERATE

THE ASSET TO ACCOMPLISH THE FOLLOWING STEPS. FAILURE

TO COMPLY MAY CAUSE SERIOUS PERSONAL INJURY.

WARNING

APPROPRIATE SAFETY PRECAUTIONS SHALL BE TAKEN AND

PROPER PERSONAL PROTECTIVE EQUIPMENT SHALL BE WORN

BY ALL PERSONNEL IN THE SURROUNDING AREA OF MATERIAL

HANDLING OPERATIONS. FAILURE TO COMPLY MAY CAUSE

SERIOUS PERSONAL INJURY.

NOTE: Refer to asset operator’s manual for appropriate procedures.

(a) Check for proper operation.

(b) Check brakes.

1) Ensure hoist travel stops with coast to avoid swinging load.

(6) Raise the lifting assembly.

(a) Verify the hoist travel is smooth without hesitation.

(b) Verify proper operation of the upper limit switch.

1) Ensure hook assembly does not contact the drum or any other parts.

(7) Lower the lifting assembly.

(a) Verify the hoist travel is smooth without hesitation.

(b) Verify proper operation of lower limit switch.

1) Ensure hook does not reach the floor.

C FINAL STEPS

1. Secure and stow asset.

NOTE: Report completion of annual inspection to Support Equipment Product Line - MPC Sign Off (sharepoint-mil.us).

NOTE: Report any discrepancies requiring assistance to the Support Equipment Product Line. Submit a Technical and Equipment Authorization Request (TEAR) at https://uscg.sharepoint-mil.us/sites/TEAR.

NOTE: Report inability to complete the annual inspection or any other asset concerns to ALC-ALC-SEPL@uscg.mil.

2. Document completion and any discrepancies found.

https://uscg.sharepoint-mil.us/sites/cg4/SEProgram/SEPL https://uscg.sharepoint-mil.us/sites/cg4/SEProgram/SEPL https://uscg.sharepoint-mil.us/sites/TEAR mailto:ALC-ALC-SEPL@uscg.mil

SUPPORT EQUIPMENT

PRODUCT LINE

REV’D 09/25/2024

SAMPLE DATAPLATE

Figure 1

PRODUCT LINE

SAMPLE WEIGHT LOAD LIMIT STENCIL

Figure 2

PRODUCT LINE

SAMPLE FESTOON TROLLEY SYSTEM

Figure 3